Small Museum Association

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Executive Director, Yellowstone Historic Center

13 Jul 2021 7:58 PM | Ellen Butler

Position Summary
The Executive Director [ED] is the chief executive officer of the Yellowstone Historic Center [YHC], a nonprofit organization located in West Yellowstone, Montana. In partnership with the Town of West Yellowstone, the YHC manages the West Yellowstone Historic District, which is comprised of The Museum of the Yellowstone, the Union Pacific Dining Lodge, and associated buildings and structures within the West Yellowstone Historic District [WYHD]. In addition, YHC is the fiscal sponsor of the Yellowstone Shortline Trail [YST], a project devoted to the conversion of a 9-mile section of abandoned railroad bed into a world-class hiking-biking trail which ends in the WYHD.

The Executive Director is responsible for the implementation and management of all organizational programs and has full authority to administer the organization in accordance with the policies established by the Board of Directors [Board]. The ED:
1. works with the Board in leading the strategic transformation of YHC forward from its current status to achieving the long-term vision and mission;
2. provides leadership to ensure financial viability of the organization;
3. is responsible for management of staff support functions in conformity with established policies, and;
4. is responsible and accountable to the Board.

The ED must be a disciplined yet flexible self-starter who leads staff, volunteers, and the Board to manage a constantly changing environment in which times during the tourist season are very busy compared with off season times.

Key Responsibilities

Leadership and Strategic Vision
• Work actively with the Board of Directors to refine and implement YHC’s strategic plan while ensuring that budget, staff, and priorities are aligned with YHC’s core mission.
• Provide inspirational leadership and direction to staff.
• Cultivate a strong and transparent working relationship with the Board and ensure open and accurate communication about benchmarks of financial, programmatic, and performance measures against state milestones and goals.
• Recognize self as an agent of the Board and function within the framework determined by the Board.
• Represent YHC and serve as spokesperson on matters of established polity and positions.
• Assist to build a Board representative of diverse communities whose members are highly engaged, willing to leverage and secure resources, and committed to YHC’s mission.
• Act as a liaison with the Town Council of West Yellowstone, the YST, and other organizations associated with YHC.

Supervisory Responsibilities/Relationship to Staff
• Function as a liaison between YHC staff, volunteers, and the Board.
• Hire, train, direct delegate, supervise, review, and terminate staff and volunteers within existing policies.
• Establish staff policies consistent with YHC human resource policies, plans, and procedures to accomplish the goals of the organization.
• Review and approve all contracts with consultants and vendors.
• Lead staff and volunteers in maintaining a climate of excellence, accountability, and respect.
• Work with staff and volunteers to develop and implement individualized professional development plans.

Budget and Finance
• Oversee the financial status of the organization including developing long and short-range financial plans, monitoring the budget, and ensuring sound financial controls are in place; set financial priorities accurately to ensure the organization is operating in a manner that supports
the needs of the program and staff.
• Maintain a system of fiscal accountability to the Board. Provide financial reports on at least a quarterly basis.
• Develop the annual budget and plan of operation, with assistance from appropriate staff, the Executive Committee, and the Finance Committee.
• Establish and maintain fiscal controls for implementation of the budget, including reviewing and approving all expenses of the organization; collaborate with YHC’s CPA to ensure integrity of billing, staff compensation, and all financial requirements consistent with Montana regulations for nonprofit organizations.
• Ensure that the flow of funds permits YHC to make continuous progress toward the achievement of its mission and that those funds are allocated properly to reflect present needs and potential.
• Formulate and execute comprehensive marketing, branding, and development strategies that will ensure consistency throughout YHC and enhance revenue from major donors, foundations, government agencies, and corporations.

Programs
• Provide staff support for all organizational structures.
• Assure progress of the organization toward accomplishment of goals.
• Administer any grants received by YHC.
• Promote creativity, flexibility, and adaptability within the organization to accomplish its goals and meet the need of its members.
• Oversee coordination and scheduling of meetings, conferences, and other events.
• Oversee all aspects of museum operation, YHC collections, archives, fundraising events, and UPDL Rental Program.

Fund Raising
• Coordinate the development and submission of grant applications.
• Oversee the development and implementation of a long range and annual fund-raising plan to secure outside resources to further the goals of YHC.
• Work with museum member, donors, and other relevant organizations to develop and submit grant applications congruent with organizational goals and long-range plans.

Educational and Professional Qualifications

Education
Required- A baccalaureate degree from an accredited institution, preferably in one of the following fields: Nonprofit Management; Business Management; Organizational Leadership; Public Administration;
Museum Studies, or History.

Preferred – Master’s degree or higher in one of the fields listed above.

Experience
Required – Five or more years of senior management experience, preferably in a membership organization or nonprofit organization with a similar degree of complexity to YHC.

Preferred – Ten years of non-profit professional experience; experience as an Executive Director of a non-profit organization.

Job-related Knowledge, Skills, and Abilities
Required
• Fundraising, marketing/branding and fiscal management experience.
• Financially savvy and politically astute leadership with the ability to set clear priorities, delegate, and guide investment in people and systems; keen analytic, organizational, and problem-solving skills, which support and enable sound decision making.
• Excellent people and interpersonal skills.
• Outstanding presentation, writing, and public speaking skills: the experience and proclivity to be an outgoing spokesperson, relationship builder, and fundraiser.
• Excellent coalition building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders; a persuasive negotiator able to achieve consensus among individuals and groups with differing opinions.
• Strong commitment to professional development of staff and volunteers; successful track record of recruiting and retaining a diverse team.
• Ability to convey YHC’s mission and strategic plans to members, staff, volunteers, and donors.

Preferred
• Board development experience.
• Ability to maintain and advance professional standards of practice for museums and non-profit organizations.

Compliance
Required
• Code of conduct
• Respect in the workplace
• Applicable policies, procedures, and agreements related to YHC.

Working Conditions
In addition to office hours in the staff office located in the YHC Dining Lodge building, the schedule for the ED will include periodic travel including, at a minimum, conferences, professional development events, and donor development events.

Physical Demands and Equipment Usage
Ability to
• travel via all modes of transportation,
• attend conferences/meetings in places other than West Yellowstone,
• move quickly to problem solve, especially during events,
• stand for more than four continuous hours a day during events,
• lift 30 pounds or more,
• assist as needed in relocating and/or rearranging large museum displays, including but not limited to display cases, stagecoaches, and other items,
• operate computers, peripherals, and audio-visual equipment such as projectors.

Application Process
Send the following materials to ec@museumoftheyellowstone.org:
• Resume
• Cover letter: In no more than 500 words, discuss specific ways in which
your experiences and abilities fit with the responsibilities of the Executive
Director. What unique experiences and ability would you bring to the
Yellowstone Historic Center?

Salary Range: $65,000 to $80,000 depending on experience


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