Small Museum Association

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Registrar & Collections Specialist

04 Nov 2022 3:24 PM | Tori Chasey

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This is a full-time positions with benefits and a starting salary of $18.67 per hour.


The mission of the Florida Maritime Museum (FMM) is to preserve and share Florida’s maritime heritage. Established in the heart of the regional, commercial fishing industry, FMM tells a number of stories pertinent to all aspects of Florida’s maritime history through photographs, boat models, tools and other historically significant materials and relevant programming. The Registrar & Collections Specialist position is a full-time, non-supervisory position reporting to the Supervisor of the Florida Maritime Museum. The primary responsibility of this position is collections management, including documentation, acquisitions, loans, deaccessions, risk management and implementing policies and procedures that relate to collections care.


 Bachelor’s Degree in Museum Studies, Historic Preservation, History, or related field or equivalent experience

 At least one year of experience working with museum collections, archives, or in a related setting

 Ability to read cursive handwriting

 Knowledge of and/or ability to research modern principles and best practices for collections management and exhibit development including conservation treatments and preservation methods

 Experience in writing, designing and installing museum exhibits

 One year of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment

 Computer literacy which includes, but is not limited to, proficiency in Microsoft Windows Suite

 Basic mathematical aptitude, as well as alpha and numeric filing skills required

 Professional oral and written communication skills

 Must be able to operate general office equipment

 Must possess a valid Florida driver’s license

 Regular and reliable attendance is an essential function of this job, including weekends and occasional evenings


Along with the satisfactory performance of this job’s essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk’s Office.

Service to All

Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.


I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk’s policies.


I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.


Registrar & Collections Specialist/FMM Page 2 of 3

I will present ideas and information in a thoughtful and courteous manner and be open minded to the

ideas and suggestions of others. I take responsibility to keep others fully informed of situations and

information at all levels whether in writing or verbally.


I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I

do not understand and I will own my behavior.


I hold myself and others accountable for the success of the team. I support a culture that finds solutions,

rather than make excuses or place blame. I will be flexible and cooperative when faced with change.


I will foster an environment of continuous improvement. I am encouraged to research, study and learn

the vast workings of the Clerk’s office so I can be of the most service to our customers.


It is understood that every incidental duty connected with operations listed in the job description is not

always specifically described, and that employees, at the discretion of management, may be required to

perform duties not within their job descriptions. The omission of an essential function does not preclude

management from assigning duties not listed herein if such functions are a logical assignment to the


 Provides excellent customer service to all in person, in email, and over the phone; is approachable, helpful,

and personable; answers questions knowledgeably and with patience

 Enforces museum policies in a firm but friendly manner

 Works effectively on a small team; open to learning, able to take constructive feedback and take

responsibility for their own actions, work, and opinions

 Takes weekly shifts as gift shop desk attendant

 Maintains custody of and properly handles and stores collections according to current museum industry


 Prepares collections paperwork including loan and donation documents and acknowledgments, condition

reports, deaccession files, and finding aids

 Communicates with potential donors, private lenders, and lending institutions

 Enters data, organizes and maintains collection information in Past Perfect

 Provides research services to the public and other museum staff, including reference, web-based and off-site


 Performs routine exhibit and collections maintenance, including artifact, equipment, furniture and building

cleaning as well as treatment where appropriate

 Collects, organizes, and analyzes environmental monitoring data, including integrated pest management

 Responsible for implementing policies and procedures

 Under the direction of the Supervisor, develops interpretive museum exhibits by researching, sourcing

artifacts, writing labels/panels, and fabricating displays

 Ability to manage multiple projects simultaneously and well while meeting deadlines

 Assists with all aspects of volunteer recruitment, retention, and direction

 Assists with all aspects of educational programming, special events, and visitor experience

 Assists with all aspects of special events and visitor experience

 Assists with all operations of facility, including grounds/garden maintenance and ongoing custodial duties

 With Supervisor, oversees emergency preparedness, including hurricane preparations

 Along with other staff, create, implement, and evaluate museum activities

 Assists management with other related duties as assigned


The essential mental and physical functions listed below are required in order for an employee to be able to

perform the essential functions of this position.

Registrar & Collections Specialist/FMM Page 3 of 3

 Thinking critically—defined as reading, understanding, and taking appropriate action on detailed and

complex information

 Maintaining confidentiality of information learned or acquired as part of the position which, if disclosed,

might have adverse internal effect or objectionable outside results

 Ability to hear ordinary conversation and office sounds

 Verbal communication in person and on the phone

 Written communication by hand and on PC

 Sitting for prolonged periods of time

 Standing for prolonged periods of time

 Repetitive actions/motion of one or both hands

 Ability to bend/squat/kneel

 Ability to lift 25 lbs and push/pull 40 lbs


The Manatee County Clerk of the Circuit Court is an Equal Opportunity Employer. In compliance with the ADAAA,

the Clerk will provide reasonable accommodations to qualified individuals with disabilities and encourages both

prospective and current employees to discuss potential accommodations with the employer.


Work is conducted primarily in an office environment. This position frequently requires working within strict

deadlines, under stressful conditions and with a variety of personalities, who may at times be emotional.


I have read and understand the functions and requirements of this position. I understand that this is not to be

considered as an exhaustive statement of duties, responsibilities or requirements and does not limit the

assignment of additional duties for this position.

I also understand that this job description does not constitute a contract of employment for any purpose.

All job descriptions are subject to revision and amendment. I have received a copy of this job description and am

fully aware of the expectations of the job and the office.

As an employee, I will strive to uphold the values of the Clerk’s Office.

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