Salary: $35,000 - $40,000 based on a 30 hour work week and prior experience.
10 Ashby Street, Warrenton, VA 20186
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The Executive Director is an energetic, creative, and goal-oriented leader responsible for the general and fiscal leadership, operations and management of the museum. This includes overseeing development, membership, partnerships, budgeting, volunteer recruitment and management, public relations and marketing, programs, collections management, grant writing and administration.
The Executive Director is charged with delivering on the mission and goals of the museum in a fiscally sound and continuously relevant manner. The Executive Director must be a proactive and highly visible symbol of the museum in the community. The Executive Director must also have a deep passion for preserving the rich history of the museum, in promoting its continued relevance, and have the drive to achieve meaningful results and must be knowledgeable of the history of Warrenton and Fauquier County.
The Executive Director reports to the Board of Directors and receives an annual salary of between $35,000 and $40,000 for 30 hours per week based on level of past experience. The Executive Director is responsible for leading and directing staff. The Executive Director must have the ability to work closely with an active Board of Directors (comprising up to 15 members). The Executive Director manages volunteers who serve as docents.
The Executive Director should be a visionary leader inspired by the story of the museum. Key to success in this role will be a revitalized fundraising program, focused on both annual operations and major gifts to support ongoing renovation and maintenance of the museum. Cultivation of donor prospects, soliciting them for gifts, and stewarding these relationships are at the heart of this role.
In conjunction with the Board, the Executive Director undertakes long- and short-range planning, policy development, budget preparation and monitoring, and development of programs and services. The Executive Director represents the museum in the community, participates in events which increase awareness of the museum’s history, expands community outreach, and performs duties which foster donation of relevant artifacts and funds to the museum.
Primary job responsibilities include:
· Financial Records: Works with treasurer to maintain all financial records.
· Planning: Responsible for strategic planning, as well as creating long-term, short-term, and annual goals and objectives for the organization, in partnership with the Board.
· Membership: Works to increase membership and define member benefits, and maintains member records.
· Development: Sets goals for all major fundraising efforts.
· Supervise Volunteer Staff: Identifies, assigns, and supervises work of the volunteer staff. Assures that all are appropriately trained and adequate staffing is maintained to meet the museum needs and objectives. Creates a congenial atmosphere and environment conducive for recruiting and retaining volunteers.
· Community Outreach: Develops programs, community activities, and appropriate meetings which further the mission of the museum and benefit the community.
· Public Relations and Marketing: Serves as primary spokesperson to the organization’s constituents, the media and the general public.
· Grants: Identifies grant opportunities to support the operations of the museum. Responsible for appropriate monitoring of grants and required reporting.
· Facilities, Supplies and Equipment: Coordinates maintenance and preservation of the museum building and equipment, and provides for safe and reliable operation of the museum. Maintains adequate supplies for the museum operation within budget parameters. Reviews, approves and oversees contracts for services.
· Museum Operations and Visitor Services: Regularly meets with staff to oversee coordination of all museum functions and services. Provides oversight and support to staff. May conduct some tours and educational programs.
· Special Events & Rentals: Assists in the management of rental and internal events.
· Exhibits and Collection: Works to develop and implement exhibits for the museum. Ensures items donated to the museum are appropriately reviewed, accessioned, conserved, preserved, and cataloged.
· Professional Development: Participates in educational activities and museum associations to keep abreast of the latest development in small museum and historical society management.
· Degree in Museum Studies, Public History, Non-Profit Management, or a related field.
· A minimum of two years progressive non-profit professional management or museum experience
· Solid budget management skills, including budget preparation.
· Strong organizational abilities including planning, delegating, program development and task facilitation.
· Strong writing and speaking skills, including serving as an articulate spokesperson.
· Demonstrated fundraising success.
· Knowledge of Museum Professional policies, issues, and strategies
· A working understanding of technology and finance, including familiarity with PC environment and knowledge of the following applications: MS Office and PastPerfect.
· Excellent interpersonal and communication skills
· Knowledge of 19th century America.
· Knowledge of preservation practices