Small Museum Association

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Immediate Opening: Business Manager

20 Mar 2018 11:04 AM | Stephanie Boyle

Unique opportunity to support one of the country’s finest nonprofit organizations devoted to historic preservation and patriotic service during an exciting period of growth and transformation. The National Society of The Colonial Dames of America seeks a Business Manager to facilitate financial operations, and support human resource management and other institutional efforts.

Responsibilities of the position include:

Finance support: process office deposits and payments; prepare annual budget; interface with contract accountant(s), auditor(s), vendors, and clients regarding financial matters; serve as liaison between accountant(s) and staff team in development and implementing financial procedures; reconcile donation receipts; support Executive Director and Treasurer(s) as needed; and manage grant financial reporting.

Human resources support: manage new hire paperwork, payroll, tracking of annual leave, and employee recognition and appreciation efforts; coordinate employee benefits enrollment and renewal of contracts annually; assist with recruitment efforts; and maintain/update Employee Handbook. Oversee EEO, OCR, and OSHA compliance.

Institutional assistance: insurance policy renewals, institutional record-keeping, property tax exemption, and other city or federal paperwork required to maintain 501(c)(3) status, charitable business license, etc. Manage office management, supervising part-time Administrative Assistant.


  • Bachelor’s degree, with 2-3 years office management, HR, bookkeeping, or related experience;
  • High degree of initiative and proven attention to detail;
  • Highly organized, with a proven ability to work well under pressure and manage multiple projects and deadlines;
  • Unquestioned ethics and professional standards; ability to manage personnel and financial records and issues confidentially and with sensitivity;
  • Proficient in Microsoft Office software (outlook, word, excel); familiarity with database programs and accounting software systems; and willingness to learn;
  • Ideal attributes include a proactive, positive nature; strong interpersonal skills; abundant energy; and a team player with an ability to collaborate and engage colleagues in change process.

This position works at the historic Dumbarton House, NSCDA National Headquarters and Museum, and requires the mobility and dexterity to climb stairs and carry objects. Occasional evening, weekend, and off-site hours required.

To Apply:

For immediate consideration, send cover letter and resume to Karen L. Daly, Executive Director, with “Business Manager” as subject line. No phone calls please.

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