Small Museum Association

    Small Museums Working Together

Museum Director at West Virginia Mine Wars Museum

12 Sep 2018 1:35 PM | Julie Bryan

Position Overview

The West Virginia Mine Wars Museum is seeking our first half-time Director to oversee Museum Fundraising, Communications, Programming, Volunteer Management and Storefront Needs of the Museum.

  • Supervisor: appointed member of Board of Directors
  • Hours per week: half-time, with possible flexibility
  • Pay: $20,000 annual half-time salary
  • Benefits: workers compensation
  • Location: Matewan, WV, with opportunities to work remotely and telecommute
  • Start date: mid-November 2018, with flexibility
Qualities of a Strong Candidate
  • Has experience coordinating volunteers and knows the value of volunteer leadership
  • Has experience building relationships with people from a range of cultures
  • Is self-directed, can create own draft work plans and juggle multiple deadlines
  • Is able to take on learning unknown but necessary skills
  • Is open to feedback and learning
  • Is able and excited to travel 
  • Is able and excited to work in a scrappy, start-up environment
  • Shares the values of the organization, namely, reclaiming the suppressed history of the Union and celebrating the Union's contributions to the fabric of West Virginia and our nation

Position Responsibilities


  • Works with the Board of Directors to support general fundraising for The West Virginia Mine Wars Museum including:  
    • Organizing fundraising events
    • Coordinating an annual membership drive
    • Processing Museum memberships
    • Coordinating Museum member communication
    • Managing online donations and thank yous
    • Managing online store
    • Overseeing physical store
    • Ordering and managing merchandise
    • Developing a merchandise inventory system
    • Coordinating the development and distribution of individual fundraising appeal letters
    • Managing relationships with major donors
    • Identify foundation funders and prepare grants and reports


  • Works with board to create annual work plan and organization priorities
  • Prepares and presents work plan report and work plan intentions to the Board on a quarterly basis
  • Maintains and updates the The West Virginia Mine Wars Museum contact database in mailchimp
  • Coordinates donations, deposits and records as needed
  • Maintains organizational files
  • Responds in a timely manner to all mail, phone calls, emails, or other correspondence to the The West Virginia Mine Wars Museum
  • Manages budget and reports to board quarterly
  • Works with accountant to manage payroll, oversee other required filings, including sale tax reports


  • Coordinates The West Virginia Mine Wars Museum communications and publications including:
    • Maintaining The West Virginia Mine Wars Museum website
    • Maintaining The West Virginia Mine Wars Museum mailing list, facebook, and other social media venues.
    • Drafting and distributing press releases and media advisories as appropriate
    • Identifying media opportunities and strategic responses involving The West Virginia Mine Wars Museum programs and exhibits
    • Coordinating the development of West Virginia Mine Wars Museum publications (e.g. brochure, comment cards, etc.) as needed  

 Staff, Volunteer and Contractor Management

  • Manages Program Fellow, who coordinates Storefront operations
  • Manages Lead Educator, who coordinates the Education Project
  • Manages volunteers, contractors and potential Americorps positions

Event Planning/Programming

  • Organizes large annual event in conjunction with the Board of Directors
  • Works to expand community engagement in The West Virginia Mine Wars Museum
  • Meets with community leaders as well as state and national partners to obtain their input into the The West Virginia Mine Wars Museum’s programs and priorities and to offer support in other related initiatives
  • Tracks relationship-building work to share reports with Board of Directors
  • Supports the board in the development and execution of ongoing and new programs, such as our bi-annual Journal

Building Maintenance

  • Maintains physical Museum office space including general housekeeping, security, office supplies stocking and equipment maintenance
  • Coordinates large scale Museum repairs


  • Coordinates the development of new exhibits, with guidance from Museum Board
  • Monitors the condition and environment of the Museum space, especially with regard to artifacts

This is a half-time salaried position for a two year period, with opportunity for renewal dependent on funding. Compensation is $20,000, with opportunities to expand responsibilities/compensation based on Board Review.

The West Virginia Mine Wars Museum is an equal opportunity employer. Women, low-income people and people of color are strongly encouraged to apply.

To apply, submit a cover letter, resume and writing sample to Title your email "Application for Director Position." We will accept a first round of applications for interview by September 17th. Note: ideal writing samples include: a sample grant application, a sample e-blast or a sample event planning outline.

Powered by Wild Apricot Membership Software