Small Museum Association

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Collections Assistant

27 Aug 2019 11:07 AM | Kathryn Blackwell

The Fairfax County Park Authority is seeking a Collections Assistant to assist the Museum Collections Manager with collections duties. This position may not exceed 900 hours per calendar year, resulting in a shortened weekly schedule averaging 17 hours per week, to provide for year-round employment. Individuals in these positions are not eligible to earn benefits, paid leave or receive holiday pay. Appointment to this position is contingent upon satisfactory results on a criminal history record check.

Location: Museum Collections Office, Walney Visitor Center, 5040 Walney Road, Chantilly, VA 20151

Hourly Rate: $22

Closing Date: September 6, 2019

Essential Duties and Responsibilities

      Assists with inventories of collections and reconciliation of artifact records

      Performs data entry and filing of donor recognition letters, gift/donation forms, catalog records, accession and deaccession forms, loan forms, and other artifact documentation

      Assists in the deaccession process, including documentation, movement of objects, and researching disposal options

      Classifies and physically numbers museum artifacts

      Assists with storage of collections

      Assists with simple, appropriate cleaning of artifacts and collections storage areas

      Assists with maintenance of collections database

      Retrieves and prepares artifacts and artifact information, conducts artifact-related research, and provides input regarding collection elements for exhibits, programs, website and social media content, and other instances where collections information is needed

·       Prepares exhibits and website and social media content

      Assists with Environmental Monitoring and Integrated Pest Management tasks

      Assists with installation and dismantling of exhibits as needed

      Occasionally responds to collection-related inquiries, surveys, etc., from museums, researchers, and collectors

      Occasionally assists with routine security and safety inspections

      Occasionally assists with collection and/or education tours

·       Occasionally trains and exercises direction over interns, and junior staff

      Performs other duties as assigned

Required Qualifications: Enrolled or Graduated from an accredited college or university with Bachelor’s degree in American history, museum studies, public history, liberal arts, or other museum-related field; Strong understanding of museum standards and accession procedures; Proficiency with database applications.

Preferred Qualifications: MA in Museum Studies or related field of study; 2 years’ experience working in a technical role at a museum; Experience with Proficio’s Re:discovery software; Ability to handle multiple projects and deadlines; Ability to use complex filing and research systems; Ability to multi-task and problem solve; Ability to communicate effectively, verbally and in writing; Familiarity with scanners and digital cameras.

Physical Requirements: This work requires the ability to lift up to 50 pounds, with frequent lifting and carrying of items up to 25 pounds.Requires on-site inspection of collections objects in historic homes and buildings, including attics, basements, and non-climate controlled areas.

How to Apply: Please email resume and cover letter to

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