Small Museum Association

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Association Team Manager

09 Dec 2019 3:08 PM | Anonymous

The Museum Trustee Association is a national organization that supports, educates and inspires Trustees in order to enhance their effectiveness for the benefit of the institutions they serve. For over fifty years, the association has crossed the Americas to present forums and workshops that address the most prescient topics of our time to trustees and senior staff, so that they are informed by the experts of the day as well as network and learn from other colleagues. The association is entering a time of growth and expanding our model to move forward conversations relevant to museums today.


Team driver and collaborator for organizational timeline and ensures that timelines are reasonable, met and that relevant materials are distributed accordingly.

Sets and manages CEO’s meeting and travel schedule.

Creates and distributes board packets and other updates including agendas, reports, meeting minutes and relevant information and ensures their distribution in a timely manner.

Creates proposals and visuals for team appearances at conferences and lectures.

Manages all aspects of MTA conferences, workshops and patron weekends including audio-visual, catering, registrations, transportation, sponsorship proposals and acknowledgements, and other dealings with outside suppliers.

Generates renewal statements, create gift acknowledgements and provide customer service to current and prospective members in person and over the phone.

Manages all grant applications in concert with CEO.

Interfaces with controller for accurate financial reporting.

Maintains and updates the Member Resource Center in concert with CEO.

A member of the overall team that supports MTA template sales, on-line set-up and customer service.

Generates mailing lists, solicitations, conferences, and prepares marketing materials for distribution.

Maintains MTA CRM’s accounts in a timely manner regarding additions, changes and new initiatives.

Attends Association events and industry conferences as needed. Requires some night and weekend travel (15%).

Maintain office files and supplies. Other projects as assigned.


Ability to work independently and be a self-starter

Attention to detail and organizational capacity

Ability to manage multiple projects simultaneously, and prioritize within tight deadlines

Exceptionally strong interpersonal and communication skills, written and spoken

Ability to maintain confidentiality

Salary Range: 32,000 - 36,000 annually

Preferred Qualifications:

Bachelor’s degree in liberal arts or business discipline

2 years’ experience in nonprofit administration

Demonstrated ability with software packages including Microsoft Office Suite (excel and power point), Constant Contact, Website Creator, and Adobe Creative Suite.

The Museum Trustee Association is an equal opportunity employer. All applicants will be treated without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, military or veteran status, gender identity, or any other factor protected by law.

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