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Rehoboth Art League, Choptank Collections Manager

22 Jan 2021 11:35 AM | Sara Ganter

The Rehoboth Art League in Rehoboth Beach, DE, is seeking a Collections Manager. This position will be a part-time, contractual employee, who will be responsible for the oversight and organization of the Rehoboth Art League’s Permanent Collection, which encompasses hundreds of pieces of fine art (2D and 3D) as well as antiquities, objects, and archives. Additional information about the position and details about qualifications can be found on our website. This is a two-year, grant funded contract position with a pay rate of $20/hour and the opportunity for renewal. Candidates are asked to submit a cover letter and resume to No calls please. 

Position Summary
The Collections Manager is responsible for the oversight and organization of the Rehoboth Art League’s Permanent Collection, encompassing hundreds of pieces of fine art (2D and 3D) as well as antiquities, objects, and archives.

Key Functions
• Provides administrative support for all aspects of collections care, following and implementing accepted museum professional standards and practices.
• Oversees all collections related activities. This includes safe storage of works in the storage facility, as well as the policies and procedures for its use, as well as oversight of collections-related volunteer and internship activities
• Implement, populate, and maintain the collections management software.
• Maintain catalogue records and create new records, both digital and paper, for existing pieces as well as newly acquired pieces; maintain paper files and archives.
• Organize documentation including provenance history for new accessions and research documentation for deaccessioning.
• Coordinate and manage documentation for deeds of gift, bequests, and donations.
• Responsible for system security, digitization of images to be included in the database, periodic software upgrades and database system migrations, metadata development and development of database search capabilities.
• Manage user access and training staff and interns on the use of the system as needed.
• Manage and negotiate copyright permissions for use of artworks in collections and exhibition publications, archives, publicity, marketing, catalogues, websites, e-communication, and related uses.
• In collaboration with staff and the Collections Committee, establish object conservation priorities and plan/implement the safe storage of all works in the collection.
• Oversee monitoring of environmental conditions, including room humidity and temperature, in all collections spaces

Key Performance Measures
• Performance will be measured by evaluating execution of key functions, particularly as related to advancing the goals of the organization Skills and

• Bachelor’s degree, with preference given to those with degrees in arts-related fields.
• Thorough knowledge of museum policies, practices, and procedures.
• Knowledge of and experience with collections management and digital asset management systems
• Familiarity with photographic equipment, including scanners, SLR cameras, and software
• Outstanding organizational skills and attention to detail
• Excellent project management and leadership skills.
• Skilled in necessary computer applications, including Mac and PC environments • Ability to organize and execute programs simultaneously
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Commitment to continuous professional self-development.
•Ability to quickly grasp new software programs Physical Abilities and Requirements
• Sitting and working with a computer
• Lifting and moving files, boxes, artwork etc. up to 30 pounds
• Climbing ladders, moving artwork and objects

This job description includes, but is not limited to, the duties and responsibilities as noted above. The essential functions of this job description are not exhaustive and may be supplemented. Interested candidates should send a cover letter and resume to the Hiring Committee at

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