Small Museum Association

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Development Coordinator

31 Oct 2023 1:52 PM | Rachel Miller


The ARTx3 Campus is the convergence of art, creativity, and community in Pine Bluff, Arkansas. The campus features three facilities: Arts & Science Center for Southeast Arkansas (ASC), located at 701 S. Main Street, and The ARTSpace and ART WORKS on Main, located at 623 and 627 S. Main Street. All three facilities present programming in the visual arts, performing arts, and STEAM education through exhibitions, performances, classes, and local partnerships. Gallery admission is free. Founded in 1968, ASC is accredited with the American Alliance of Museums and features three exhibition galleries, an interactive youth activity space, and the 232-seat Catherine M. Bellamy Theater. Since 2021, the modern and multipurpose ARTSpace and ART WORKS facilities have hosted live music, local and regional art, diverse multidisciplinary workshops, and small productions.

The ARTx3 campus aims to empower our community through the arts, support the revitalization of Downtown Pine Bluff, bolster the creative economy, and bring positive attention to our city. To learn more, please visit

Job Summary

The Development Coordinator is responsible for developing and executing fundraising campaigns and initiatives to help achieve the ARTx3 Campus overall mission and goals. This position involves researching, prospecting, cultivating, and managing relationships with donors and sponsors, as well as coordinating fundraising activities. The Development Coordinator ensures that the organization’s development efforts are successful and that donor and sponsor support is maximized. Next year is the 30th anniversary of the Arts & Science Center’s current location on Main Street. The ARTx3 campus will host a variety of events, including our major biennial gala fundraiser, in celebration of ASC’s anniversary. The Development Coordinator will play a crucial role in those activities.

This position reports to the Executive Director and works in close collaboration with all staff as well as interns, volunteers, and consultants.

Job Duties

  •  Conceive, draft, and implement unique fundraising campaigns and oversee the biennial major fundraiser, Potpourri.
  • Maintain relationships and all communications with current corporate and local sponsors.
  •  Research prospective donors, including individuals, foundations, and corporate sponsors, as well as recruit new sponsors for programming, exhibitions, and special events.
  • Maintain and keep track of gifts in the donor database.
  •  Draft and send written donor correspondence including letters, updates, newsletters, and telephone communications to steward donors and members properly.
  • Assist with creating donor appeals, grant submissions, and report materials.
  • Engage with program and visitor services staff to gather metrics and info that enhance appeals, requests, and reports.
  • Process, record, and write acknowledgment for other donations and gifts to the museum.
  • Work with appropriate staff to keep the membership database up to date including adding new memberships, updating existing member records, and tracking member attendance.
  • Interact with tourism and hospitality partners. Assist with developing cross-promotional collaborations.
  •  Work closely with appropriate staff to develop and plan membership incentives, outreach programs, and museum fundraising events.
  • Plan and maintain budgets for fundraising initiatives, tracking income and expenses.
  • Interact with the arts community and civic bodies as an advocate for the arts and the museum.
  • Other duties as assigned.

Education & Experience

  • Undergraduate degree, academic training, and work experience in public relations, fundraising, or communications. Three (3) or more years combined experience in related fields.
  • Three (3) years of experience planning, organizing, and implementing fundraising events is required.
  • Excellent writing, editing, and storytelling skills; excellent verbal communication and interpersonal skills including public speaking, the ability to maintain the highest standards of professional ethics and integrity, and excellent computer, graphic design, editorial, marketing, and social media skills.
  • Proficiency in design software such as Adobe Creative Suite, Canva, etc., client management systems/donor databases, and photography/videography is highly desirable.
  •  Strong organizational and time management skills
  • Knowledge of museum operations, the arts industry, and/or nonprofit/arts management is a plus.
  • This position must be flexible and able to work independently, collaboratively, and effectively in a fast-paced, creative environment.

Special Requirements & Compensation

This year-round, full-time position with full benefits may at times require a flexible schedule to accommodate programs, events, and after-hours work including weekend and evening hours. Annual compensation includes a salary range of $40,00 -$45,000 depending on experience, plus health insurance, paid sick/leave time, and paid holidays. The incumbent should have a valid driver's license, be able to lift items up to 30 pounds, handle tools or controls, use close vision, and travel periodically for meetings or museum business. Position open until filled. No phone calls, please.

The hiring entity for the ARTx3 campus is the Arts & Science Center for Southeast Arkansas.

Application packages include four (4) components:

     A cover letter that must include:

     Your area of interest, academic training, and job experience in one or more of the following: public relations, arts or science education, museum studies, theater, and special events. The letter must be specific to how your skills fit the ASC position.

     Save the file with your last name and word “Letter” (i.e., SmithLetter).

     ASC job application.

     Print, fully complete, sign, and scan application.

     Save the file with your last name and word “Application” (i.e., SmithApplication).

     Updated resume.

     Please include three (3) references.

     Save the file with your last name and word “Resume” (i.e., SmithResume).

     Two (2) relevant writing samples

     Save files with your last name and “Writing Sample 1,” etc. (i.e., SmithWritingSample1).

Submission process:

     Email five (cover letter, application, resume, & two writing samples) files to:

     Subject line should read: Your last name and the word “Job Application” (i.e., Joe Smith Job Application)

Equal Employment Opportunity

The Arts & Science Center for Southeast Arkansas, a City of Pine Bluff Commission, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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