Small Museum Association

    Small Museums Working Together

Welcome to the SMA Job Board. Members may post job opportunities when they are logged into their account.  Learn more about membership here.

SMA supports efforts to increase diversity and equity within the museum field. As a sign of that support, we require all postings on our Job Board to include salary information. Postings without salary information will be removed and the posting organization will be notified that they are welcome to re-post the opportunity if they are willing to include the required information.  

To add a job posting, make sure you are logged into the website using the email attached to your membership account. If you are unsure of your login email, contact membership@smallmuseum.org. Once you are logged in and return to the job posting page, the option to "Add post" will appear below. Please email us if you have any trouble. Please make sure to include the location of your organization!(city, state, website, etc.). 

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  • 15 Jan 2021 9:57 AM | Sharry Knock

    The director will promote and market the legacy of Laura Ingalls Wilder, manage the business, hire and supervise staff, oversee facilities, give guided tours, preserve artifacts, create programs and exhibits, and conduct non-profit fundraising.

    Visit our website for a detailed list of job responsibilities: https://discoverlaura.org/employment

    Qualifications

          Education: Minimum high school diploma/ GED equivalent

          Excellent communication (both written and verbal) and interpersonal skills. This includes the ability to connect with people from diverse racial and socioeconomic backgrounds and inspire others about Laura’s legacy. Must be willing to give guided tours of Society’s historic buildings.

          Experience managing staff of all ages and work in a face-paced environment.

          Strong planning, strategy, financial, and budgeting skills.

           Knowledge of preserving historic buildings and artifacts is a plus

    Compensation

    Compensation is commensurate with qualifications and experience.

    The salary range for this position is $35,000 - $40,000.

    Full time employees are given one week of vacation during the first 5 years of employment and two weeks of vacation after 6 years of employment. Also, full time employees are given Christmas thru New Years as additional paid vacation time.

    Application Instructions

    Please submit the following materials to director@discoverlaura.org with the subject line “Executive Director Application”. Send application in one pdf file.

          Cover Letter

          Resume

             Three (3) professional references

    Application Deadline is February 15, 2021

    No Phone Calls


  • 21 Dec 2020 11:17 AM | Robert Clark

    TITLE: Executive Assistant to the President & CEO
    EMPLOYMENT CATEGORY: Exempt, Salaried / Full Time (40 hours/week)
    COMPENSATION: $40k - $44k
    REPORTS TO: President/CEO and Senior Vice President, Membership, Communications, Engagement

    POSITION SUMMARY: The Executive Assistant is responsible for supporting the operations of the President’s Office for Historic Annapolis, with particular attention on serving as the first line of communication for the organization. He/she will report to the President and CEO, but will also take direction from the Senior Vice President of Membership, Communications, and Engagement. He/she will interact with the organization’s various departments, as well as a variety of others including Board members, the public, vendors, and prospective donors. Essential duties and responsibilities will focus on proactively supporting high-level administrative needs of the President and the Development and Marketing Departments, as well as assisting with organization-wide communication and functionality.

    Read the full job description here.

    Interested applicants should send a resume, cover letter, and salary requirements to lucy.mikhailova@annapolis.org by January 15, 2021

  • 14 Dec 2020 2:37 PM | Joseph Hamilton

    Assistant Director of Carrollton Hall

    Carrollton Hall is a residence built in 1832 by Charles Carroll of Carrollton, the last surviving signer of the Declaration of Independence, and is on the National Register of Historical Places.  It is located in Ellicott City, Maryland on the grounds of the headquarters of the Our Lady of the Angels Province of the Franciscan Friars Conventual.

    One of wealthiest landholders in the new United States, Carroll built the neo-classical-style granite home for a granddaughter on a piece of his Doughoragen Manor estate known as “Folly Quarter.” For this project Carroll called upon architect William Small, a protégé of Benjamin Latrobe who had designed the U.S. Capitol and Baltimore’s Basilica of the Assumption. Besides Carroll’s granddaughter, Emily Caton McTavish, significant owners of the house included John Lee Carroll, the former Governor of Maryland, and Van Lear Black, publisher of the Baltimore Sun. The Franciscans have owned the property since 1928. Many historians consider this the most significant residence of its time.

    General Description

    In collaboration with the Director and Provincial leadership of the Our Lady of the Angels Province of the Franciscan Friars Conventual (OLAP), the Assistant Director will assist the Friars in developing the intellectual and interpretive strategies of Carrollton Hall’s educational programming including the research, design, and implementation of innovative exhibition strategies; care, management, and development of artifact, archival, and digital collections; development and production of dynamic educational and public programs; and serve as the liaison to Carrollton Hall volunteers.

    The Assistant Director will assist the Director, Provincial leadership of OLAP, and the Mission Advancement Office (MA) develop relationships with donors to meet budget expectations.

    Duties:

    • ·       To perform/oversee research and provide information to the public regarding Carrollton Hall history as well as the Province’s collection and purposes through museum services and public presentations. The museum’s current collection consists of a permanent display on the general history of the house and its residents, silverware and china, art, and photographs. A significant part of the collection is an extensive inventory of relics and reliquaries from Catholic antiquity to the present. These include objects in metal, fabric, and paper.
    • ·       To develop an annual exhibit on a topic in the history of the house or, in collaboration with the Director and leadership of OLAP, a topic in Maryland, Catholic, or Franciscan history.
    • ·       To provide quality educational experiences such as tours and workshops to school groups on field trips to the museum, developing educational content and managing relationships with schools and teachers.
    • ·       To maintain/review tabulated written statistics on visitation; research use of collections; numbers of individuals contacted off-site, through formal and informal presentations; and number of volunteer hours contributed annually to the museum.
    • ·       To develop and maintain an archival database accessioning collections objects, entering them into database software, and developing storage and maintenance procedures.
    • ·       Work with the Director and Provincial leadership to develop a mission statement, long and short-term goals, and strategies to fulfill the goals.

    ·    Work with the Director and Provincial leadership to prepare and administer annual Carrollton Hall budget, including a revenue growth plan.

    ·    Prepare, control, and present budgets for individual events and exhibits; monitor expenditures for compliance.

    • ·    Maintain strong cooperative relations with other ministries on the Ellicott City campus and Province-wide.

    Hours:                   20 hrs. per week

    Hourly Wage:     $24.00-$28.00

    Benefits:

    Health:                           Package includes medical, dental, vision and short-term disability

                                            for employee.

    Retirement Plan:          You may immediately participate in the Province’s 403b contributory retirement savings plan with your own funds. You will be eligible for the Province contribution after twelve (12) months of successful employment.

    Paid Holidays:               Fourteen (14) per year; “Calendar” holidays falling on a Saturday/Sunday are  

    transferred to the nearest workday. For part-time employees, only holidays falling on a scheduled workday are paid holidays.

                 

    Qualifications:

    • ·       Candidates must have a BA or equivalent from an accredited college or University; an MA is preferred.
    • ·       Knowledge of the Roman Catholic Church, the history of Maryland, and the charism of the Franciscan Order sufficient to interpret and share their values and importance.
    • ·       Excellent communication skills including effective public speaking, writing, and use of media.
    • ·       Demonstrated skills in working collaboratively with staff and board members.
    • ·       Experience or innovative ideas regarding fund-raising.
    • ·       Ability to build relationships with the larger community.

    For more information, please contact Friar Michael Heine, OFM Conv. at vicar2@olaprovince.org or at 410-531-1400.


  • 03 Nov 2020 8:18 PM | Yvonne Reinsch

    This is a permanent, full-time direct hire opportunity.

    Are you a leader that embraces the importance of a community’s history? Are you passionate about preserving our heritage and educating future generations on foundational events and ideologies?

    For 128 years, Heritage Frederick has collected artifacts, books and research that reveal the complex history and significance of Frederick County, MD and its residents. Heritage Frederick is an award winning organization accredited by the American Association of Museums. This organization is supported by a dedicated and active Board of Directors who bring exemplary standards in historic collections, preservation of our documented past and in educating our communities.

    This position will be the recognized face of the organization and will work closely with other stakeholders, donors and community sponsors.  As the Executive Director you will oversee the annual budget, provide leadership and management of staff, help design and deliver exceptional programmatic options and manage the implementation and quality of conservation and service endeavors.

    Most qualified candidates will have the following:

    • ·        Leadership experience including operations, budgetary, and people management
    • ·        Bachelor’s Degree or higher
    • ·        5 years’ experience with a historical society, museum, library or other related organization
    • ·        Strong communication skills including public speaking and networking
    • ·        Experience in resource development and community partnerships
    • ·        Knowledge and understanding of historical preservation and conservation efforts
    • ·        Expertise with social media and web-based tools
    • ·        Proficiency with MS Office and G-Suite

    Heritage Frederick offers:

    • ·        Annual starting salary of $65 -75K
    • ·        Competitive benefits, health insurance, retirement, PTO
    • ·        Flexible schedule

    Please send your résumé and cover letter to: melissa.myers@manpower.com and put “Heritage Frederick ED” in the subject line.

    Application Deadline: December 4, 2020

    *Please, no calls or emails to the local office!


  • 02 Nov 2020 1:29 PM | Theresa Worden

    Fiscal Officer

    The Fiscal Officer reports to the Executive Director and works closely with the Finance and Executive Committees and the Audit Subcommittee of the Board.  This position is a part of the Senior Staff for Maryland Humanities and is a leadership role which works collaboratively with all staff.

    Classification:  Exempt; permanent; full-time

    Key goals include:

    • Management of the organization’s revenues and expenses in accordance with Board-approved budget and in compliance with generally accepted accounting practices
    • Full compliance with federal and other grant regulations
    • Maintaining fiscal and administrative records to ensure clean audits
    • Providing administrative, human resource, and fiscal support for operations
    • Ensuring that all fiscal and tax reports are filed in a timely manner

    Responsibilities include:

    Finance and Accounting (55%)

    • Full charge bookkeeping for fiscal and budgetary needs including accounts payable, general ledger, and annual audit reports
      • Prepare AP vouchers, process and distribute checks
      • Prepare and process Journal Entries for revenue and cash receipts
      • Reconcile bank and investment statements to general ledger
      • Draw NEH funds and/or invoice funders, transfer cash to operating account
      • Credit Card reconciliation and tracking with staff
    • Developing the annual operating budget in consultation with the Executive Director and the Finance and Executive Committees
      • Provide staff report of current year expenses, next FY budget template
      • Work with Advancement Director to prepare draft revenue budget
      • Meet with ED and staff to prepare draft expense plan for each cost center
      • Prepare budget for Board committees to review, Board to approve
      • Input approved budget into accounting system, prepare monthly budget
    • With the Executive Director, providing timely and useful financial reports to the Board and staff
      • Provide income statement of actual results vs. budget for each quarter
      • Provide balance sheet and revenue dashboard for each quarter
      • Provide updated five-year financial metrics each year
      • Present to Finance Committee, Executive Committee, and Board
      • Provide staff with monthly updates of their actual expenses to budgeted expenses. Conduct quarterly check-ins with staff on budgeted expenses
    • Organizing and managing annual audit and acting as management liaison with the auditor and the Audit Committee of the Board
      • Coordinate plan for audit field work with auditor (currently SB & Company)
      • Schedule meetings between auditor and audit committee
      • Provide reports and other assistance to auditor (November to January)
      • Review and edit audit reports
      • Schedule auditor presentations for Board and committees
      • Oversee final submission of audit, 990, 990T, and other tax documents
      • Select new auditor every 5-6 years

    Grants Management (20%)

    • Maintaining knowledge of federal grant regulations (e.g. A-110, A-122, etc.) and other government granting agencies
      • Review updates to regulations and attend NEH webinars and conference meetings
    • Assuring that grant funds are expended in accordance with restrictions
      • Maintain Jobs (grant funders) reports in accounting system
      • Review Jobs expenses for each program to ensure they conform to budget and fully expense the award by the termination date
    • Preparing required reports to National Endowment for the Humanities and other granting agencies
      • Prepare and submit quarterly and final financial reports to NEH, LOC, other
      • Prepare and submit requests for reimbursement, advances
      • Prepare and submit the NEH General Operating Support application, Annual Plan, and lobbying certification by May 1
      • Prepare and submit the annual Activities and Outcomes Report as well as  Board/staff member list, Board minutes and Grants Summary by January 31
    • Assisting with the five-year NEH self-assessment and with Strategic Planning activities
      • Help prepare council reports for self-assessment and site visit (next in 2025)
      • Help prepare reports for strategic plan creation and progress tracking
    • Assist in preparing budgets for grant applications and reports of expenditures for grant reports
      • Provide a fully-allocated budget expense summary—including breakdowns of personnel, direct expenses, and overhead by employee and by program function—at the beginning of each fiscal year to Advancement
      • Assist Grants Specialist in preparation of applications and final grant reports by providing financial data
    • Prepare reports to external entities, including:
      • SMU Data Arts (report required by certain foundations in MD in order to apply)
      • Assist Advancement team in updating Guidestar (goals and results)
      • Federation income survey, salary survey, Maryland Nonprofits salary survey

    Human Resources (15%)

    • Preparing payroll processing and personnel reports
      • Create timesheets (Excel) for each fiscal year
      • Update records and ADP with pay increases (November)
      • Collect employee timesheets and input data into ADP on bi-monthly basis, run payroll reports
      • Input data for 401(k) plan contributions, process in Mutual of America system
      • Prepare journal entries and process in accounting system
      • Issue W-2s to employees and 1099s to contractors at calendar year end
    • Overseeing Human Resources activities including job descriptions, personnel recruitment, and related matters
      • Assist with review and update Employee Handbook and related personnel policies annually
      • Assist with revision and or creation of new job descriptions as required
      • Work with Office Manager to advertise and recruit to fill open positions
      • Enroll new employees in payroll and other benefit plans
    • Managing the benefits plans and policies for pension, healthcare, insurance, and related areas
      • Review health/dental plan proposal annually, obtain comparable pricing from other vendors, decide on best options
      • Manage open enrollment for health/dental care (June), Flex Benefits (December)
      • Review and approve proposal for life & long-term disability insurance each year
      • Prepare and submit Form 5500 with help from Mutual of America
      • Update SUI and workers compensation each year

    General Management (10%)

    • Board Reporting
      • Provide staff support to Board, Executive Committee, Finance Committee and Audit Sub-Committee
      • Report quarterly financial progress on income statement, balance sheet and financial dashboard metrics and approval of the annual audit reports
      • Document minutes for Finance Committee meetings
    • Additional duties as assigned by the Executive Director
    • Participate as a member of the senior staff in decision making and leadership of Maryland Humanities
    • Participate fully in racial equity work of Maryland Humanities, including applying a racial equity lens to all accounting, hiring, and management work.

    Qualifications:

    • Demonstrated experience as a financial manager, accountant, or full charge bookkeeper, preferably in a non-profit environment
    • Experience with bookkeeping software (Sage’s Peachtree Accounting or equivalent)
    • Thorough understanding of federal and other government grant regulations
    • Excellent computer skills, especially with spreadsheets and data analysis tools such as MS Excel Pivot Tables
    • Strong organizational skills and the ability to work independently and as a part of a team
    • Strong oral and written communication skills
    • Ability to prioritize multiple requests from various sources in the organization
    • HR experience preferred
    • Enthusiasm for the humanities and their value in contemporary society
    • B.A. degree required with some course concentrations in accounting or finance; M.A. or M.B.A preferred

    Compensation and Benefits:  Position is full-time at 35 hours per week with an annual salary range of $70,000 to $80,000 commensurate with experience. Generous benefits package including 21 days annual paid vacation, 12 days annual paid sick leave, 12 annual paid holidays, health and life/long-term disability insurance, free parking, professional development funds, and 401(k) retirement account with employer contribution.  

    How to Apply: To apply, please submit a cover letter and résumé in a single PDF file via email to hr@mdhumanities.org with the subject line as “Fiscal Officer;” no phone calls please. For best consideration, applications are due by November 30, 2020. Search will remain open until filled.

    Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.


  • 27 Oct 2020 2:43 PM | Catherine Allen

    The Steffen Thomas Museum of Art welcomes applications for the Board—Class of 2021! Applications are due by December 1, 2020. 

    In the past, STMA has selected new trustees from its membership and conference attendee pool, asking current board members to recommend qualified candidates. We have now moved to a more open process, allowing interested candidates to nominate themselves. In doing so, we hope to welcome new board members who will share the can-do attitude that has always fueled the Association’s work while bringing new perspectives to its leadership. 

    We are seeking board members who will be eligible to serve a three-year term, from 2021-2024. 

    Please click the link below to view the full application on our website.

    https://steffenthomas.org/open-board-position/ 

  • 12 Oct 2020 12:13 PM | Karen L. Daly

    The National Society of The Colonial Dames of America (NSCDA) seeks a highly motivated professional to join the team at Dumbarton House as NSCDA Programs Manager. This person will have the exciting opportunity to manage both existing and new programmatic initiatives and will be uniquely situated to advance the mission of the NSCDA.  A team player, the NSCDA Program Manager will be a savvy self-starter, comfortable serving in a role that is both strategic and tactical, and comfortable working closely with interdepartmental colleagues and volunteer committees to implement Strategic Plan priorities adapted for current pandemic realities. This role spans the three mission areas of the NSCDA—preservation, history education, and patriotic service—and will work to document and expand the impact of our programmatic work.

    Essential Duties & Responsibilities:

    • Build strong relationships with committee and NSCDA leadership;
    • Manage NSCDA programs across the three mission areas of the NSCDA—preservation, history education, and patriotic service.
    • Manage development, implementation, and sustainability of the Great American Treasures (www.greatamericantreasures.org) –NSCDA Museum Alliance program. Manage communications pertaining to NSCDA museums with Dames, staff, and the general public. Provide advice and support to Great American Treasures museums nationally. Develop and implement Great American Treasures membership, friends, and/or annual support programs to build donor base for alliance.
    • Coordinate and administer NSCDA scholarships, educational awards, and grant programs.
    • Manage the development and implementation of a recurring Women in Preservation Symposium.
    • Coordinate NSCDA Sampler Survey and Oral History Project efforts, in coordination with Collections Manager and committee.
    • Provide ongoing professional support to the NSCDA’s three national project committees. Facilitate sharing of best practices, models, and templates related to NSCDA programs among Corporate Societies and Great American Treasures Museums.
    • Attend appropriate conferences (as speaker and general attendee) and represent the NSCDA and Great American Treasures professionally, proactively seeking opportunities to present and serve in leadership capacities.
    • Support other NSCDA programs as needed and in coordination with three national project committees.

    Key Attributes & Qualifications:

    • Palpable enthusiasm for the preservation/patriotic service mission of the NSCDA and ability/ willingness/passion to share that enthusiasm with others;
    • Knowledge of professional museum standards and best practices;
    • Ability to effectively manage competing and changing priorities and thrive in a fast-paced, deadline-oriented environment;
    • Excellent project management skills; able to plan and organize multiple projects, prioritize duties, manage budgets, meet deadlines and work effectively both as part of a team and independently;
    • Ability to lead strategic work and see projects through implementation phases;
    • Must be an excellent and compelling communicator, both orally and in writing. Strong speaking/presentation, grammar and writing skills are required;
    • Proficient use of social media platforms (Instagram and Facebook, in particular) and knowledge of social media trends and best practices required;
    • Experience with WordPress or a similar website management platform preferred;
    • Demonstrated analytical, quantitative, and budget administration skills;
    • Advanced skills with the Microsoft Office suite including Word, Excel and PowerPoint, and Outlook 365 including email, calendar, and Teams.
    • This position works at the historic Dumbarton House, NSCDA National Headquarters and Museum, and requires the mobility and dexterity to climb stairs and carry objects;
    • Occasional evening, weekend, and off-site hours required, with occasional travel for out-of-state meetings.
    To Apply:

    Please send cover letter & résumé to Karen L. Daly, Executive Director, karendaly@nscda.org with “NSCDA Programs Manager” as the subject line.  No phone calls please.

    Salary $42-49,000

    About the NSCDA

    The National Society of The Colonial Dames of America (www.nscda.org) is one of the oldest historic preservation organizations in America. Founded in 1891 as a women's lineage organization, the NSCDA now has over 15,000 members in 43 states and the District of Columbia, and owns, operates or supports over 90 historic properties and sites throughout the United States. Our mission is to promote respect for the people, places and events that led to the formation of our country through historic preservation, patriotic service, and history education programs.



  • 22 Sep 2020 12:19 PM | Phyllis Young

    Woodlawn Museum seeks an Executive Director to provide dynamic leadership and to direct policymaking, planning, organization, staffing, and operations. The Executive Director will work closely with the Board of Directors to refine and implement a progressive program for the Museum’s capital campaign and fundraising, exhibitions, collections management, educational activities, and community outreach.

    Summary of Responsibilities:

    • Works in conjunction with the Board of Trustees to implement the strategic direction and establish initiatives to fulfill the mission of the Museum. • Directs the museum's operations, to include development, education and public programming, finance, external communications, property management, events, and staffing.

    • Manages and leads staff, volunteers, and consultants.

    • Leads and participates in all fundraising and development activities, including grant writing and developing relationships with foundations, corporations, and individual donors.

    • Serves as spokesperson and chief advocate for the Museum. Establishes strong partnerships in the community. Directs the overall development of public relations and marketing initiatives. Develops an effective communications plan to raise the profile of the museum.

    • Oversees the management of 180-acre campus and facilities of the Museum, as well as the collections held in public trust. Required Qualifications:

    • Educational background in and/or experience with historic preservation, history museums, historical societies, libraries, or archives is required. Ideal candidate will have a master’s degree and at least five years’ experience at a senior managerial level. Individuals with a Bachelor of Arts or Science with at least seven years of experience will be considered.

    • Strong record of success in fundraising, stewardship, donor relations, and volunteer management.

    • Proven track record in managing museum operations, including personnel matters. Demonstrated ability to supervise, as well as to work successfully with, museum staff, volunteers, and diverse public constituencies.

    • Evidence of success in developing, managing, and growing an annual operating budget. Strong business management skills.

    • Excellent planning, time management, and decision-making skills. Working knowledge of spreadsheet, database, email, calendar/scheduling and donor management software.

    • Willingness to work a variable schedule, including weekends and evenings when needed. Salary is commensurate with experience. Competitive benefits package.

    • Proven ability to work cooperatively, diplomatically, and effectively with Boards, volunteers, and in community relations and outreach capacities.

    • Willingness to work a variable schedule, including weekends and evenings when needed. Salary is commensurate with experience. Competitive benefits package. Salary range: $51,500 - $125,000.

    HOW TO APPLY Send an electronic submission consisting of a single pdf including a cover letter and resume to the following address: director@woodlawnmuseum.org. Your cover letter and resume should contain detailed information concerning your work experience, past successes, leadership experience, qualifications, and fundraising capabilities. Please be prepared to provide contact information for professional references upon request. No phone inquiries

  • 21 Sep 2020 12:07 PM | Anonymous

    21 N. Pitt Street Carlisle, PA 17013  

    The Cumberland County Historical Society located in Carlisle, PA seeks a highly motivated, energetic Community Outreach Director.  This multifaceted position requires experience and proficiency with working on multiple and diverse projects and having constant public interaction and engagement. Proven marketing and fundraising experience will be a key distinguishing factor in choosing a candidate. This is a salaried position with health benefits package. Range is 30-35K. 

    START DATE: 

    November 2020 

    HOW TO APPLY:

    Interested candidates should email a cover letter, resumé and contact information for three references no later than October 2, 2020  to Executive Director jillari@historicalsociety.com Prospected candidates should be prepared to interview in October and are welcome to inquire about salary information when their application materials are emailed. Attached documents must be in Microsoft Word or PDF formats. No phone calls will be accepted. 

    MORE INFORMATION ABOUT THE SOCIETY AND OUR OUTREACH INITIATIVES AT WWW.HISTORICALSOCIETY.COM

    Position:            Community Outreach Director


    Classification:        Full-time (40 hrs./wk.)


    Schedule:            Flex (40 hrs./week minimum)


    Job Summary:  The Community Outreach Director position is directly responsible to the Executive Director with all the rights, responsibilities, and benefits as described in the Personnel Policy Manual. The Community Outreach Director takes the lead role in special initiatives including marketing, heritage tourism, historic preservation, community engagement, fundraiser coordination and program development with CCHS department heads. The position manages one part-time Events and Marketing position. 


    Primary Duties:


    • Oversees community outreach and logistics for CCHS events, programs, workshops and occasional conferences in conjunction with the CVVB and other partner groups 

    • Coordinates and is responsible for CCHS’ annual programming calendar in coordination with department heads and committee chairs. 

    • Oversees logistics and marketing for the annual McLain Celtic Bash, Annual Golf Tournament, Annual Meeting, and other fundraisers for the Society. 

    • Takes the lead role on working with the Executive Director and staff in the application of grants and in the solicitation of event and fundraising sponsorships

    • Oversees outreach and logistics of CCHS’ Historic Preservation initiatives including the promotion of the County Register of Historic Places Program, in cooperation with the County Historic Register Committee and preservation tours (taverns, mills, historic properties and preservation tours etc.)

    • Oversees and promotes the Cumberland County Preservation Roundtable to facilitate dialogue and community engagement about the preservation of historical, cultural and natural resources and the interconnectedness of these resources.  

    • Represents CCHS at outreach events, table booths, professional development, and networking events (i.e. Chamber of Commerce Mixers etc.) 

    • Takes the lead role in the development and implementation of marketing strategies for CCHS and serves on the Society’s web-development leadership team 

    • Pursue business and industry in Cumberland County and surrounding counties to form alliances for contributions.

    • Investigates marketing opportunities on local and regional websites including free governmental and tourism sites

    • Works closely with the Education Curator and other Department Heads to develop and implement strategies for the advertisement and promotion of home schooling opportunities, history workshops, genealogy programs, talks, tours and museum department programs

    • Assists Education Curator in coordinating with private and public schools to advertise CCHS educational opportunities.

    • Oversees, develops and implements a marketing plan with specific “West Shore” marketing strategies and objectives 

    • Assists the Executive Director in the implementation of the Society’s Awards and Scholarships POPS Program in coordination with Awards and Scholarships Committee

    • Assists the Executive Director in the development of a county-wide and regional partnerships with simpatico organizations locally and abroad

    • Assists the Executive Director with other assigned fundraising duties and responsibilities 

    • Serves as lead liaison with assigned committees and reports work at quarterly Community Outreach Committee meetings. 

    • Delegates set up (with E&M Assistant, Historic Properties Coordinator and volunteers) for programs, tours, lectures, and events

    • Attends and/or assigns E&M Assistant to community planning meetings pertinent to CCHS mission and outreach i.e. DCA, CVVB, other arts, humanities, festival planning meetings

    • Oversees and assigns E&M Assistant with social & print media production and marketing

    • Oversees and coordinates, with staff, membership cultivation, growth, and innovation

    • Oversees and assigns E&M Assistant with the management of the membership database and oversees with the Assistant membership renewals and special membership promotions

    • Takes the lead role on the recruitment and training of outreach and events specific volunteers including reception area visitor’s services representatives

    • Assists with outreach educational activities including special initiatives in the G.B. Stuart History Workshop

    • Assists the E&M Assistant and Historic Properties Coordinator with rental inquiries at Two Mile House, Todd Hall, or Cumberland Room

    • Delegates the E&M Assistant and volunteers with special mailing initiatives 

    • Oversees the promotion and development of CCHS’ Friends and Partners Program


    Qualifications and expectations:


    • Excellent communication skills

    • Proven marketing and fundraising skills and experience 

    • Ability to operate telephone system and Microsoft Office software

    • Ability to handle multiple tasks

    • Strong attention to detail

    • Promotes the mission of the CCHS

    • BA or MA in related field minimum or commensurate work experience

    • Ability to flex schedule and work evenings and weekends

  • 19 Sep 2020 11:19 AM | Susan Ellis

    Collections Assistant/Education Coordinator

    The Moravian Historical Society seeks an organized and detail oriented Collections Assistant/Education Coordinator to provide assistance with our collections care and educational outreach efforts. The Collections Assistant/Education Coordinator will provide documentation and care for the Museums’ diverse collection of more than 20,000 objects following professional standards and practices. Working as part of a small team, the Collections Assistant/Education Coordinator assists with the acquisition, documentation, care, maintenance and handling, use and access, copyright, security, and environmental monitoring of objects. Using the PastPerfect database he/she will help manage the library, objects, and archives. This position requires precise attention to detail, strong communication and analytical skills, as well as the ability to manage multiple projects simultaneously and to work collaboratively and diplomatically. This position is also responsible for planning, developing, and delivering interpretative programs to a broad audience. Reporting to the Executive Director, the Collections Assistant/Education Coordinator will work closely with the entire staff to achieve the overall goals of the organization in accordance with the mission, vision, and values of MHS. The ideal candidate will have a passion for history and enjoy working in the nonprofit museum field. 


    About the Moravian Historical Society  

    The Moravian Historical Society is a 501 (c) 3 nonprofit museum and historic site that celebrates the rich cultural legacy of the Moravians. Recognized nationally and internationally for its significant collection and historically important 18th century site and buildings, MHS shares this fascinating history through educational programs, guided tours, engaging museum exhibits, and public events. The collection consists of two Moravian structures—the 1740-1743 Whitefield House and the 1740 Gray Cottage, the oldest Moravian structure in North America—and more than 20,000 historical objects including furniture, decorative arts, paintings, works on paper,  musical instruments, textiles, firearms, scientific instruments, metals, and other objects important to the story of early America. Also under the care of MHS are photographs, postcards, a large historical library, and archives of personal, missionary, and family papers, and genealogies.


    Key Accountabilities  

    1. Assist the Curator of Collections to manage all aspects of collections care following professional standards and practices. 

    2. Assist with the acquisition, documentation, care, maintenance and handling, use and access, copyright, security, environmental monitoring of objects.

    3. Update and maintain the PastPerfect database, paper files, and archives.

    4. Respond to and oversee requests from researchers.

    5. Assist with exhibition planning, including research, preparing checklists and images of objects for exhibitions, and publications. 

    6. Conceptualize, plan, develop, and facilitate educational programming.

    7. Develop and implement projects and initiatives that help adult and youth audiences engage more deeply with history in the museum’s collections and exhibitions.

    8. Create in person and online interpretive materials designed to be used in the museum or elsewhere.

    9. Lead museum tours for adult and youth audiences that employ sound pedagogical approaches.

    10. Track and assess the effectiveness and impact of programs and projects and make changes as necessary to serve the needs of diverse audiences.


    Qualifications 

    • Bachelor’s degree with a major in history, museum studies, or education and related work experience of 1 to 4 years. Masters degree preferred.

    • Demonstrated excellence in writing, public speaking, and verbal communication.

    • Excellent organizational and interpersonal skills.

    • Ability to work proactively and independently on multiple tasks while maintaining quality and meeting deadlines.

    • Demonstrated experience in developing programming for youth and adults.

    • Professional knowledge of best practices in K-8 education.

    • Must be able to work evenings and weekends as needed to supervise programming.

    • Ability to work with diverse audiences including children, families, volunteers, and older adults.

    • Applicants should be sensitive to the role that museums play in society and have a passion to communicate history to a diverse audience.

    • Experience with developing and delivering interpretative programs to a broad audience, and supervisory experience preferred.

    • Knowledge of PastPerfect Museum Software.

    • Familiarity with website content management, online education delivery, social media networks,  scanners, and digital cameras.

    • Knowledge of office programs including spreadsheets, database, and word processing.


    Special Consideration

    The Museum is located in the historic 1740-1743 Whitefield House, a 3 ⅓ story building without air conditioning or an elevator. Various museum-related tasks including lifting moderate weights up to 30 pounds and working outside during events. 


    Reports to: Executive Director

    Status: Part Time 

    Compensation: $13.00 per hour with no benefits

    Schedule: 30 hours/week; Monday – Friday, with occasional weekend & evening hours. 


    To apply: 

    • Please send a cover letter and resume to director@moravianhistory.org

    • Open until the position is filled.

    • The Moravian Historical Society values diversity and is an equal opportunity employer. All employment is decided on the basis of qualifications, merit, and organizational need. 


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