Small Museum Association

Job Description

An integral member of the development team, the Development Assistant is responsible for precise and timely gift processing, gift acknowledgement, reporting, and reconciliation with accounting. This position is responsible for maintaining the development database’s integrity, structure, queries, and reports, helping with appeals and mailings, special events, communications, administrative tasks, and more.

Duties and Responsibilities

• Donor Data Management and Reporting
• Manage the Museum’s donor database – Little Green Light (LGL) – including gift entry, gift acknowledgement, weekly and monthly reporting; update donor contact information.
• Develop reports for Executive and Development Directors, and other stakeholders as assigned.
• Manage data requests from Development Director and Marketing Consultant for mass outreach and social media; serve as support from the Development Department with our marketing consultant.
• Reconcile Little Green Light gift records with accounting data on a monthly basis.
• Stay current with training and maximize use of LGL database to support development goals. Maintain and update internal LGL Policies & Procedures Handbook.
• Donor Stewardship
• Process and acknowledge all gifts via mail, credit card, online, and stock transfer, with knowledge of practical tax receipting protocol.
• In collaboration with the Development Director, execute donor stewardship tasks (e.g., managing handwritten cards, communication inserts, etc.).
• Appeals and Mailings: Assist with planning, creating, and mailing of solicitation for annual appeals.
• Compile and create materials for development prospect meetings, and Board meetings.
• Contribute enthusiastically to Lake Champlain Maritime Museum events, helping as necessary with set up/take down, guest lists, in-kind donations, etc.
• Provide administrative support to the development department as assigned by the Development Director.

Basic Qualifications

• Two to three years relevant experience; nonprofit experience preferred.
• High level of computer literacy and competence with Microsoft Office Suite, including Excel.
• Experience with CRM platforms (Little Green Light highly preferred), and QuickBooks.
• Donor database knowledge and experience, including creating mail merges, appeals, and reports.
• Experience with any of the following preferred: data entry, database administration, project management, and/or fundraising experience.
• Ability to work independently, and in a flexible environment; good time management, including the ability to manage multiple tasks, define and set priorities, and problem solve.
• Exceptional organizational skills and strong attention to detail when preparing and reviewing work.

Working Conditions and Physical Requirements

This position includes mostly onsite work with the option for some remote work.

Salary and Benefits

The salary for this position is $22/hr. Benefits include a robust combined time off policy; flexible schedule; opportunity for partial work from home hours; and discounts in the museum store and on museum programs.

How to Apply

Please submit a resume, cover letter, and three references to laurenr@lcmm.org with the subject line “Development Assistant.”

Equal Opportunity Employment

Lake Champlain Maritime Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.