Small Museum Association

    Small Museums Working Together

Welcome to the SMA Job Board. Members may post job opportunities when they are logged into their account.  Learn more about membership here.

SMA supports efforts to increase diversity and equity within the museum field. As a sign of that support, we require all postings on our Job Board to include salary information. Postings without salary information will be removed and the posting organization will be notified that they are welcome to re-post the opportunity if they are willing to include the required information.  

To add a job posting, make sure you are logged into the website using the email attached to your membership account. If you are unsure of your login email, contact membership@smallmuseum.org. Once you are logged in and return to the job posting page, the option to "Add post" will appear below. Please email us if you have any trouble. Please make sure to include the location of your organization!(city, state, website, etc.). 

  • 22 Feb 2022 1:37 PM | Stephanie Mohr

    Executive Director, Eastside Heritage Center

    Bellevue, Washington

    Status: Full time, (40 hours per week)

    Compensation: Salary, Pay Range $60,000 - $65,000

    Eastside Heritage Center (EHC), a 501c3 established in 2001, is committed to preserving the past, telling stories, and building community. In addition to maintaining and preserving the largest collection of artifacts, photos and archival material related to East King County, Washington, EHC focuses on sharing the compelling stories of our community by engaging with them through exhibits, presentations, electronic and print communications, and a wide variety of education programs.

    EHC is actively seeking an Executive Director who will have day-to-day operational and administrative responsibility for the organization. The Director will be a leader who is self-motivated, and able to work cooperatively and collaboratively in multiple situations, including with volunteers, who provide much of the day-to-day work that is done by EHC.

    Job Functions

    Leadership

    Develop and oversee program, organizational and financial plans.

    Supervise staff (currently one full-time Collections Manager) and volunteers.

    Serve as the public face and spokesperson for the organization and liaison with community partners.

    Build and manage relationships with donors, local government, and the Board to enable a robust organization.

    Develop new earned income opportunities that generate revenue while fulfilling the organization’s mission.

    Development and communications

    In partnership with the Board, develop and implement contributed revenue programs, including memberships, individual contributions, corporate contributions, sponsorships, and grants.

    Cultivate and maintain positive member and donor relations.

    Ensure that EHC presents a consistent and accurate image by monitoring and/or creating all print materials and electronic communications.

    Programming

    Oversee program planning and implementation and continuously seek new and creative ways to expand the organization’s reach in the community.

    Solicit active and broad participation by volunteers in all areas of the organization’s work and provide support and encouragement to those volunteers.

    Qualifications

    • Minimum of a B.A. degree, M.A. preferred, in History, Museum Studies, Art, or related field
    • Minimum of 3-5 years of experience with progressive increases in responsibility
    • Solid financial management skills with experience in fundraising and budget analysis, forecasting, and planning
    • A strong record in fundraising, particularly major gift, foundation, and corporate funding, either as a nonprofit executive or volunteer
    • Previous experience in a supervisory capacity in a museum department or management-level museum experience preferred.
    • Excellent communication skills, including strong written, verbal, and presentation skills

    To apply, email cover letter and resume, as a single PDF file with your name in the file name, to EHC@garonemail.com, with “Executive Director” in the subject line. Position is open until filled. Applicants received by April 1, 2022 will receive first consideration.


  • 22 Feb 2022 11:09 AM | Shiloh Holley

    EXECUTIVE DIRECTOR

    Morris-Jumel Mansion Museum (“MJM”) seeks an Executive Director who will oversee the general operation and administration of the Museum, as well as its collections, programs, and fundraising efforts. Morris-Jumel Mansion is the oldest surviving house in Manhattan, a historic site that has witnessed the evolution of Northern Manhattan from rural countryside to a dynamic multicultural community. As one of the nation’s foremost historic houses, the Morris-Jumel Mansion Museum empowers its audiences to create relevant contemporary connections to the vibrant histories of the Mansion, its collections, the land, and its people, past and present, through its diverse roster of arts and cultural programming. MJM is a member of the Historic House Trust of New York City. The Museum is located on the grounds of Roger Morris Park (a city park, formerly part of the Jumel Estate and now located within the Jumel Terrace Historic District). The building is owned by the City of New York under the jurisdiction of the NYC Parks Department. The Morris-Jumel Mansion was reaccredited by the American Alliance of Museums in October 2021. More information about the organization can be found at morrisjumel.org

    The Executive Director reports to the MJM Board President, and to the Board of Trustees. The Executive Director is responsible for overseeing all aspects of MJM’s activities, including fundraising, marketing initiatives, management of finances, and for ensuring that MJM’s collection and the Mansion’s historic structure are safeguarded and preserved in accordance with museum best practices. MJM is seeking an individual committed to the development and execution of engaging and thought-provoking programs with a vision that will enhance MJM’s relevance in the 21st century to its diverse audiences, and who will lead, direct, and manage staff and volunteers while creating an inclusive and supportive work environment. The Executive Director is the face of MJM and has the paramount goal of ensuring that MJM patrons, members, staff, volunteers, and the public are enriched through the goals and mission of the Museum.

    Responsibilities and Duties:

    • Implement museum best practices to safeguard the preservation and integrity of MJM’s collections and the Mansion’s historic structure.
    • Ensure MJM's fiscal soundness; Create, monitor, and manage institutional, operating, and programmatic budgets, and prepare for and facilitate MJM's preparation of annual financial statements
    • Work in conjunction with MJM’s governing body to champion the Museum and its mission; formulate, draft, and execute procedural documents; Foster Board members’ involvement in the Museum, its governance, and fundraising initiatives.
    • Oversee development and fundraising efforts, including the annual appeal, capital appeals, and fundraising for special projects and program-driven campaigns. This responsibility also encompasses the development and maintenance of individual, corporate, public sector, and foundation donors, grants, sponsorships, and institutional partnerships.
    • Outreach for and management of the educational programs administered by MJM that bring history alive to thousands of New York City school children in partnership with New York City Schools
    • Lead, supervise, evaluate, mentor, and nurture staff, interns, and volunteers
    • Manage MJM’s license agreement with NYC Parks to ensure compliance with current standards, regulations, and requirements. Work in partnership with MJM’s Board, the Historic House Trust of New York City, NYC Parks, and Manhattan Community Board 12 in the preservation and maintenance of the house, site, and collections, and general operations
    • Engage significant stakeholders and involve the immediate neighborhood and the broader community by creating a welcoming, inviting, inclusive and relevant environment. Develop and maintain strong partnerships with the local community, including the community board, local elected officials, and a diverse range of community based-organizations and institutions
    • Oversee innovative and creative virtual and in-person programming that advances MJM’s mission, reaches diverse audiences, increases membership and attendance, raises the visibility and awareness of MJM programs and exhibits, and celebrates MJM’s collections and historical significance
    • Continue advancing the completion of MJM’s ambitious five-phase reinterpretation plan
    • In conjunction with MJM’s Board and staff, uphold, execute, and shepherd a three-year strategic plan that was approved in 2021, including goals and objectives related to community development, visitor experience, fiscal management, and governance
    • Work in conjunction with MJM’s Board, NYC Parks, Historic House Trust, and contractors/vendors to execute a multi-million to restore the exterior and create barrier-free access capital project
    • Be an active member of the museum, preservation, Northern Manhattan cultural, and American art communities.

    Preferred Qualifications:

    • Master’s degree in historic preservation, American studies, art history, museum management, not-for-profit administration, or related disciplines
    • Minimum of five years of management level experience in the museum field or ten years of experience in arts and cultural programs and operations.
    • Demonstrable familiarity with and understanding of financial statements, financial management, and an understanding of sound financial record-keeping and bookkeeping practices.
    • Demonstrable experience with fundraising and fundraising techniques, including grant-writing.
    • Familiarity with museum and curatorial best practices, including collection management and educational practices.
    • Proven self-starter with the ability to be flexible and creative.
    • Strong project management skills and a proven ability to multitask.
    • Strong interpersonal, leadership and entrepreneurial skills.
    • Excellent communication skills (oral and written)

    Salary & Benefits: $70,000-$80,000 plus benefits

    To Apply: Send a resume and cover letter expressing your interest in the position to jobs@morrisjumel.org.


  • 18 Feb 2022 9:36 AM | Anonymous

    The Maryland Center for History and Culture seeks an enthusiastic Educational Programming Intern to join the Department in person. This position will assist the Education Department in expanding our reach with diverse youth and adult audiences. While the intern will support overall operations, the central project throughout this internship will be the redevelopment and updating of MCHC’s traveling trunk program. MCHC’s traveling trunks are used by nearly 10,000 students per year across Maryland and the United States.

    Responsibilities

    ·         Develop and maintain educational outreach programs such as traveling trunks;

    ·         Support implementation of MCHC’s Summer Teacher Institute;

    ·         Support incorporation of institutional Diversity, Equity, Access, and Inclusion (DEAI) goals within educational resources;

    ·         Research topics with MCHC’s special collections;

    ·         Deliver programs as needed (training will be provided).

    Qualifications

    ·         Completed or currently pursuing a degree in History, Education, Museum Education, Museum Studies, Public History, or similar field;

    ·         Strong communication, organizational, and interpersonal skills;

    ·         Enthusiastic desire and ability to engage visitors of all ages with history and interact with diverse audiences;

    ·         Mature, outgoing, motivated, customer service focused and team oriented;

    ·         Must be available to work one weekend day per month.

    About the Position

    ·         Stipend of $1500 for 10 weeks

    ·         12-15 hours per week in person

    ·         Complimentary one-year MCHC membership, including free library and museum admission

    ·         Receive training on museum methodology

    ·         Opportunities to learn about different museum departments

    ·         Opportunities for behind the scenes access to MCHC’s collections

    ·         Opportunities to strengthen resume and portfolio

    ·         Free Parking

    Apply

    Please email a cover letter, resume with contacts of two professional or academic references to jobs@mdhistory.org. Subject line: Educational Programming Internship. Incomplete applications may not be considered. No phone calls, please.

    About MCHC

    The Maryland Center for History and Culture is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

    Founded in 1844, the Maryland Center for History and Culture is the state’s oldest continuously operating cultural institution. In keeping with the founders’ commitment to preserve the remnants of Maryland’s past, MCHC remains the premier institution for state history. With over 350,000 art objects and artifacts and seven million books and documents, the society now serves more than 100,000 people through its museum, library, press and educational programs. Learn more at mdhistory.org.


  • 15 Feb 2022 1:13 PM | Natalie Osorio

    JOB SUMMARY

    The Child Education Specialist will work to ensure that the museum is accessible, welcoming, and engaging for children and families. As part of the education team, this position will primarily focus of our youngest visitors, their families, as well as elementary-aged students. A good fit for this position is someone with excellent communication skills and adaptability, able to complete tasks with minimal supervision, and not afraid to get messy. Art teaching experience is not required.

    This role will be responsible for the preparation and facilitation of child and family events such as First Saturday’s Biggs Kids, children’s workshops, school tours, and events.

    The Child Education Specialist reports to the Curator of Community and Academic programs and interacts with various levels of staff, board members, interns, volunteers, and visitors.

    ESSENTIAL FUNCTIONS

    • Engaging and educating children, students, and families about various art styles, techniques, periods, artists, exhibitions, and pieces in the collection through tours and hands-on activities
    • Gather and prepare materials for educational programs
    • Assist in the creation of child and family friendly programs and art-making activities
    • Memorize and present tour and workshop curriculum
    • Attend occasional on-site Museum programs and assist with coordination; including but not limited to set-up and tear down of tables and chairs, decorating, catering support, and clean-up
    • Other related duties as assigned

    SKILLS AND EXPERIENCE

    • Enjoys working with children and families.
    • 1+ years of visitor/guest services experience. Applicant does not need to have museum or art-teaching experience, but must have a basic understanding of art materials and art in general/ demonstrates a desire to work in the art field with a community service-driven mindset and the creativity to flourish.
    • 1+ years working with youth or the general public in an educational environment
    • Demonstrates a background in public speaking or performance.
    • Basic knowledge of art materials and art
    • Highly energetic, with a positive attitude that is driven, creative, and resourceful
    • Professional and personable demeanor; ability to interact effectively and appropriately with diverse groups of colleagues and visitors
    • Flexible, with the ability to make thoughtful, independent decisions in a fast-paced environment
    • Ability to lift up to 25 lbs. unassisted
    • Must work independently with moderate supervision
    • High School diploma

    WORK SCHEDULE

    This is a part-time, 5-12 hours per week position. Each 7-hour shift includes a 30- to 60-minute unpaid lunch period. Extra hours may be required in order to meet position requirements related to special event coverage. This position is required to work the first two Saturday’s of each month. The remaining days and hours of work will be communicated in line with the museum’s regular work scheduling practice.

    PAY RATE: $12/hr.

    TO APPLY: Email a cover letter and your resume to programs@biggsmuseum.org by March 21, 2022. No phone calls please. Position will be listed until filled.


  • 11 Feb 2022 11:48 AM | Patrick Cutter

    The Dr. Samuel D. Harris National Museum of Dentistry of the University of Maryland School of Dentistry Department of Dental Public Health (NMD) is seeking applications for a full-time Museum Education Coordinator. NMD is a Smithsonian Institution Affiliate and is renowned for its collection of dental treasures. The museum opened in 1996 and was declared the official museum of the dental profession by the United States Congress in 2003. Our 7,000+ square feet of exhibition space offer visitors an extraordinary array of historic artifacts and interactive exhibitions that celebrate the history of dentistry and inspire people to make healthy choices about oral health. The museum’s 40,000 object collection of dental instruments, furniture, and artwork is one of the most important and oldest in the world. A substantial portion of the core collection traces its roots to the Baltimore College of Dental Surgery, the world’s first college of dentistry, founded in 1840.

    NMD is recruiting for a Museum Education Coordinator. The Museum Education Coordinator is needed to support the day-to-day operations of the museum with a focus on education and outreach programming including the development and execution of educational programs, fundraising opportunities related to educational programming, and community outreach.

    UMB offers a generous benefits package that includes:  paid leave package consists of: 10 days annual leave, up to 15 days of sick leave, 3 personal days and holiday leave in accordance with those observed by the University.

    Should you accept this offer, you will receive; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

    Essential Duties:

    • Coordinates educational programs and activities, school and community outreach initiatives, internships and volunteer opportunities, and creation of educational content based on the museum’s collection and resources.
    • Coordinates with museum staff to develop, design, implement, and improve exhibitions and exhibition content to facilitate learning opportunities.
    • Corresponds with other institutions, organizations, and societies as a representative of the museum as necessary to facilitate public outreach.
    • Supports fundraising efforts of the museum.
    • Supports the Changing Faces program and grant-related projects as necessary
    • Performs other duties as assigned.

     

     

    Qualifications

     

    Qualifications:

    Education: Bachelor’s in History, Museum Studies, Education, or related field. Master’s degree or working towards a master’s preferred.  The successful candidate will be an emerging professional that possess strong written and verbal communication skills and is familiar with current museum education and public programming practices, and a willingness to participate in fundraising/grant-writing preferred.

    Knowledge, Skills, and Abilities:

    • Strong written and verbal skills
    • Ability to work indpendently and within a team setting
    • Basic understanding of museum educational practices
    • Basic understanding of the dental field, its terminology, and the health sciences preferred.
    • Proficiency in Microsoft Office applications

    This is a 12-month grant-funded position, with the opportunity for renewal upon completion of the grant term.  Interested applicants should go to the University of Maryland Job Portal to apply. Please submit a resume/curriculum vitae, cover letter, and three professional references with contact information.

    The University of Maryland, Baltimore is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

    If you need a reasonable accommodation for a disability, for any part of the employment process, please contact us at HRJobs@umaryland.edu and let us know the nature of your request and your contact information. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

     

     

    Job

    : Faculty

    Organization

    : School of Dentistry - National Museum of Dentistry

    Job Posting

    : 

    Feb 7, 2022

    Salary

    : $36,000
  • 07 Feb 2022 10:27 AM | Robin Andreoli

    The Katharine Hepburn Cultural Arts Center is seeking a coordinator for the Katharine Hepburn Museum. The Museum Coordinator plays an integral role in the growth and vibrancy of this unique museum that presents an authentic view of the cultural and historical impact of Miss Hepburn and her family. The position reports to the Executive Director and works closely with staff and the Board of Trustees to maintain and expand the museum’s collections, programming, attendance, funding streams and position among like institutions. The successful candidate should possess a Bachelor’s Degree (major in Museum Studies, Arts Administration, Theater, Film Studies or closely related field preferred) with at least two years of experience in museum curation and/or cultural education programs. For the full position announcement, please click here. Applicants should submit a resume and cover letter to museum@thekate.org (no phone calls please). Part-time, with full-time potential. Salary range is $35,000 - $45,000.


  • 07 Feb 2022 9:39 AM | Anonymous

    Museum Store Manager

    Position Description

    The Maryland Center for History and Culture (MCHC) seeks a Museum Store Manager, responsible for the overall operations, merchandising, and inventory of the store, as well as assistance in performing functions of the Visitor Services Department. The Museum Store Manager offers a high level of customer service to the MCHC’s members, visitors, volunteers, and staff by providing a positive shopping experience both in person and online, maintaining a well-curated store presence. This position has key responsibilities for security functions, including opening and closing of the buildings, and monitoring the safety and security of the facilities.  

    Responsibilities

    ·         Develop and maintain an annual store budget in collaboration with Director of Private Events & Visitor Experience and the Chief Financial Officer;

    ·         Oversee point of sale platform and manage store sales and inventory;

    ·         Greet and orient all patrons to Museum and Library, collect admission fees, provide orientation and museum guides

    ·         Prepare and perform comprehensive inventory as requested, offer action-oriented plan for improvements;

    ·         Maintain merchandise stock by regularly monitoring displays/back stock and re/order of merchandise as needed;

    ·         Perform the cash and credit card receipt functions according to cash-handling protocol and standards,

    • ·         Process online orders, including the fulfillment, packing, and shipping;

    ·         Maintain online store and ensure all published information is current;

    ·         Develop marketing strategies to increase the store’s sales and visibility to the public by implementing promotions and events; should we mention social media here

    ·         Research new vendors as needed;

    ·         Manage consignment program and submit payment requests for consignment checks;

    ·         Promote current MCHC museum retail trends and develop appropriate merchandise plan related to current and upcoming exhibitions;

    ·         Provide Visitor Services Manager with monthly store sales update and provide Finance staff with monthly online sales update;

    ·         Train and assist Visitor Service Associates in store processes;

    ·         Update and maintain Museum Store section of the Visitor Services Manual with relevant store operation content;

    Perform routine opening and closing procedures for the museum;

    • ·         Occasionally staff the Visitor Services Desk;

    ·         Provide basic information for callers and visitors regarding MCHC, the museum and library collections, including admissions, hours, directions, parking, accessibility, and other local resources;

    ·         Check in and monitor non-staff traffic, including visitors for appointments, meetings, contractors, and other walk-ins, observing proper protocols for access to restricted areas;

    ·         Handle other duties as needed and/or requested.

    Qualifications

    • ·         3–5 years of prior customer service and/or retail required;

    ·         Excellent customer service and communication skills;

    ·         Ability to work weekends and occasional evenings;

    ·         Ability to gather data, compile information and prepare reports;

    ·         Working knowledge of business office applications including email, word processing, spreadsheet and database applications; 

    ·         Excellent organizational skills;

    ·         Must be punctual and reliable with assigned schedule;

    ·         Ability to detect problems and report information to appropriate personnel;

    ·         Ability to understand and follow specific instructions and safety procedures;

    ·         Moderate physical activity may be required. Requires handling of objects up to 25 pounds, standing, and/or walking for long periods of time.

    About the Position

    This is a full-time 40 hours a week position. The salary range is $35-40,000 annually. Full benefits package included. Some evenings and weekends required. The final salary will be determined based on the experience and qualifications of the successful candidate.

    To Apply

    Please email a cover letter and resume with contacts of three professional references to jobs@mdhistory.org. Subject line: Museum Store Manager. Incomplete applications may not be considered. No phone calls, please.

    About MCHC

    The Maryland Center for History and Culture is an equal opportunity employer that seeks to educate people of all ages about the American experience through the rich history of Maryland using the society’s collections and to preserve important objects and archival materials from prehistoric Maryland to the present day.

    Founded in 1844, the Maryland Center for History and Culture is the state’s oldest continuously operating cultural institution. In keeping with the founders’ commitment to preserve the remnants of Maryland’s past, MCHC remains the premier institution for state history. With over 350,000 art objects and artifacts and seven million books and documents, the society now serves more than 100,000 people through its museum, library, press and educational programs. Learn more at mdhistory.org.


  • 03 Feb 2022 4:20 PM | Becky LaBarre

    Position Title: Visitor Experiences Representative II

    Part-Time, Year-round: 12 hours per week, year-round

    Typical Schedule:

    ·         Mid-April thru Mid-October: Thursdays & Fridays, 8:30 a.m. – 12:30 p.m.; Saturdays 12:30 p.m. – 4:30 p.m.

    ·         Mid-October through Mid-April: Wednesdays-Fridays, 8:30a.m.—12:30p.m.

    ·         Occasional nights and weekends as programming requires

    Hourly Wage: Non-exempt, hourly $11.00 per hour.

    Reports: Reports to Manager of Visitor Experiences with occasional input from Executive Director

    Benefits: N/A

    Renfrew Museum and Park, a historic Pennsylvania German farmstead located in Waynesboro, Pennsylvania is celebrating its 47th year of operation! This established and rapidly growing institution, sited on 107 acres of scenic land nestled along the east branch of Antietam Creek, is deeply committed to offering visitors great experiences as it realizes its vision to be a welcoming and memorable destination where everyone can walk back in time. Renfrew is currently seeking a dynamic individual with a diverse skillset for an exciting position on its staff. The Visitor Experiences Representative II (VER-2) reports to the Manager of Visitor Experiences and is the first point of contact for visitors of the museum and park. The VER-2 ensures a positive and welcoming Museum experience and environment for guests, and demonstrates the highest level of customer service, remaining professional, personable, and engaging to all museum visitors. This role will have many shared responsibilities with the Visitor Experiences Representative I position, however, VER-2 will primarily be in charge of daily office management related to clerical and volunteer outreach, recruitment and retention. Areas of concentration include scheduling volunteers and docents, assisting Manger of Visitor Experiences with public programs and events, and historical interpretation.

    POSITION DUTIES & RESPONSIBILITIES

    Visitor Center & Gift Shop Management

    ·         Open and close the Museum each day in accordance with established procedures.
    ·         Greet all visitors warmly in a friendly and engaging manner as soon as they enter the Museum; coordinating with fellow staff to ensure a positive and memorable experience for all visitors.
    ·         Provide information about the Museum, answer questions, and generally assist visitors in all appropriate ways; serve as a knowledgeable advocate for all activities of the organization.
    As well as general tourism advice related to Waynesboro, Franklin County, and the Cumberland Valley region as needed.  Renfrew will provide professional development funding to train as a Franklin County Tourism Ambassador (CTA) with the Franklin County Visitors Bureau to the successful candidate and certification is expected within the first year of hire.
    ·         Sell admissions, event tickets, memberships, and merchandise, etc., and ensure documentation of all sales.
    ·         Monitor patrons for adherence to Museum rules and any inappropriate behavior.
    ·         Handle visitor concerns, comments, suggestions and complaints, and communicate those to appropriate museum staff.
    ·         Learn and be prepared to properly react to any emergencies.
    ·         Facilitate store sales by assisting in creating engaging and attractive displays; monitor inventory, restock shelves as appropriate, point out low inventory levels; help keep the store clean, neat, and visually appealing.
    ·         Work as a team with other front-line representatives to keep all museum areas, inside and out, clean and refuse-free during Museum operating hours.
    ·         Assist with the preparation for and implementation of public programs and special events.
    ·         Lead tours that are accurate and engaging for visitors of all ages.
    ·         Direct visitors around the property when no docent is present.
    ·         Promote and relay accurate information about planned programs and events.
    ·         Present and coordinate tours, programs and special educational activities with other staff members; may present costumed interpretations serving as “living historian” at various events.

    Clerical

    ·         Performs administrative support work such as word processing, data entry or retrieval and functions that may require interpretation, judgment and determining appropriate processes to be used.
    ·         Clerical duties such as photocopying, scanning, filing and collating, reviewing documents, editing reports, and creating spreadsheets/presentations.
    ·         Database management including updating constituent information, monthly reporting, and maintaining integrity of the databases.
    ·         Receives, sorts and forwards incoming mail and all other deliveries.
    ·         Answer telephone calls and direct or take messages.
    ·         Keep accurate records, including admissions records.
    ·         Generate forms and letters and assist with mailings.
    ·         Assist in the scheduling and internal reservation of rental spaces.
    ·         Assist in scheduling tours, rentals, and special events.
    ·         Other duties as assigned to assist the Renfrew Museum and Park team.

    Volunteer Coordination

    ·         Assist with Volunteer Coordination; Recruiting and assigning volunteers as necessary to support Renfrew Museum and Park events and departments.
    ·         Work with volunteers who will assist with directing visitors.
    ·         Perform volunteer outreach, enrollment, fulfillment, and retention.
    ·         Collaborate with fellow staff to coordinate messaging and communications.

    EDUCATION / KNOWLEDGE, SKILLS, & ABILITIES

    ·         Excellent customer services skills in providing assistance and information to visitors of a museum, education center, cultural or historical site, recreation site, educational, library, community center, arts center, or similar cultural institution which receives large numbers of public visitors; Professional appearance and promptness a must.
    ·         Ability to communicate verbally, and in writing, in a manner that is clear and easily understood by audiences of all ages, including an ability to meet and communicate with individuals from museums, cultural organizations and businesses. Oral and written skills are leveraged to provide direction to volunteer staff via e-mail, briefings, presentations, and other methods as assigned.
    ·         Problem solving skills, exercising patience and tact, showing empathy but firmness in order to maintain Museum and Institution standards.
    ·         Ability to work independently on assigned tasks as well as to accept direction on given assignments; yet works as a team player who looks for ways to assist other team members and departments.
    ·         Ideal candidate will be a personable, detail-oriented, energetic self-starter and willing to enthusiastically promote Renfrew Museum and Park’s mission and programs.
    ·         Working knowledge and skill of information technology in order to use desktop computer applications to prepare communications, presentation materials, and reports.
    ·         Knowledge of computers, telephone systems, audio-visual equipment, and cash registers/ POS a must.
    ·         Knowledge of MS Office (Word, Excel, Outlook, Access, PowerPoint, Publisher) required.
    ·         PastPerfect Museum Software experience a plus.
    ·         Ability to stand for long periods of time, walk long distances over uneven surfaces, such as mulch and gravel, and climb up/down stairs. Must be able to comfortably stoop, kneel, crouch, or sit, and must be able to lift and/or move up to 35 pounds.
    ·         Due to many of Renfrew Museum and Park’s events being located outdoors, must be comfortable being exposed to inclement weather of varying degrees including extreme temperatures.
    ·         Possess a high school diploma or equivalent (GED). Bachelor’s degree preferred.
    ·         1 – 2 years of relevant experience and/or training, or equivalent combination of education and experience, to include front line customer service/administrative experience.

    Please send resume and cover letter with three (3) professional references no later than 4:00pm (EST) on Friday, March 4, 2022 to:

    Steve LaBarre, Manager of Visitor Experiences - info@renfrewmuseum.org

    1010 E. Main Street ∙ Waynesboro, PA 17268 ∙ (717) 762-4723


  • 30 Jan 2022 5:36 PM | Mildred DeWitt

    Phelps Mansion Museum 

    Executive Director


    The Phelps Mansion Museum, located in the heart of Binghamton, New York, is a historic house museum and humanities-hub. It is dedicated not only to the preservation and interpretation of local history, but also providing a home for local arts, literature, education, and music. Our museum is the former home of Sherman D. Phelps, a 19th century banker and entrepreneur. The Second Imperial Style mansion was constructed in 1871 and now sits on the National Register of Historic Places and was chartered by the New York State Board of Regents in 2005. We are seeking an innovative Executive Director who will further our mission statement by building on the museum’s existing programming, leading fundraising efforts, applying to grants, and overseeing a team of volunteers and small staff.  

    Phelps Mansion mission statement: “The Phelps Mansion Museum will utilize and preserve its unique Victorian facility and collections to serve the public through regular tours, exhibits, and programs emphasizing local history, education, literature, art and music.

    Employment type: Full-time, salaried position, $44-48K plus benefits
    Contract : 1 year interim contract
    Work Schedule 40 hours a week, including evenings and weekends to correspond with museum programming
    Reports To Chair of the Board and the Board of Trustees
    Supervises:  All staff (currently 1)
    Purpose: Functions as the CEO with overall responsibilities for leadership and administration of all of the functions of the Phelps Mansion Museum.

    Job responsibilities: 

    • Manage the Museum’s operations, including development, education, public programming, historic preservation and finance.

    • Work collaboratively and collegially with the Board of Trustees. 

    • Oversee programming that reaches a broad racial, ethnic, and religious demographic, and specifically expand programming focused on attracting more families and children to the mansion. 

    • Oversee an effective plan to establish a distinct identity for the museum, including being a spokesperson and chief advocate for the museum  

    • Supervise human resources for a current staff of one, including hiring and termination of staff.

    • Develop K-12 programming that is in accordance with NYS education standards. 

    • Manage partnerships with professional organizations and other local nonprofits and foster opportunities for collaboration.

    • Engage with and cultivate relationships with major individual, foundation, and corporate donors.

    • Foster a strong volunteer base and efficiently coordinate volunteer labor. 

    • Act as museum liaison to City of Binghamton and other local government officials and agencies.

    • Oversee public relations, marketing, and fundraising campaigns, as well as the museum’s social media accounts 

    • Manage and oversee the museum’s day-to-day financial operations.

    • Apply for government, non-profit, and foundation grants to support museum operations and preservation of the historic facilities. 

    • Oversee the handling, care, and preservation of the museum’s collections


    Job Qualifications

    • Masters degree preferred

    • Experience in a museum or related field that demonstrates the applicant’s ability to support a non-profit organization and manage service for the museum, including financial management, public relations, fundraising, and historic preservation

    • Demonstrated ability to oversee and collaborate with staff and volunteers

    • Strong record of community outreach 

    • Demonstrated success in fundraising and crafting public and private partnerships, including the ability to communicate an organization’s mission to donors, volunteers, and the overall community 

    • Experience in social media management and a demonstrated ability to use social media effectively 

    • Familiarity with Upstate New York is a plus. 



    How to Apply: 

    To be considered for this position, please submit a cover letter, resume, and three references to search@phelpsmansion.org

    It is the policy of The Phelps Mansion Museum to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The Phelps Mansion Museum will provide reasonable accommodations for qualified individuals with disabilities. The Phelps Mansion Museum embraces diverse skills, perspectives, and ideas, and encourages people of color, veterans, people with disabilities, LGBTQ candidates, and people from other underrepresented groups to apply.



  • 28 Jan 2022 2:35 PM | Nora Venezky

    The National Women’s Hall of Fame and the Seneca Museum of Waterways and Industry are hiring a dual full-time position! The Visitor Coordinator & Collections Manager will be responsible for the safety, documentation, preservation, and accessibility of collections, as well as visitor services responsibilities at both museums. This unique position will provide both back and front of house experiences, ideal for an emerging museum professional.

    Reports To: Nora Venezky – Executive Director, Seneca Museum of Waterways and Industry

    Taytum Markee – Visitor & Community Relations Manager, National Women’s Hall of Fame

    Status: Non-Exempt, Full Time Split Position between the National Women’s Hall of Fame and the Seneca Museum of Waterways and Industry.

    Hours/Days: 40 hours/week Tuesday-Thursday at the Seneca Museum of Waterways and Industry, Friday & Saturday at the National Women’s Hall of Fame.

    Pay: $17.00/hour with PTO

    Position Overview: The Seneca Museum of Waterways and Industry and the National Women’s Hall of Fame are two museums located in the historic town of Seneca Falls, New York. These two organizations are looking to hire a unique position that will split their time between the two institutions and fulfil the role of Visitor Coordinator & Collections Manager while working the equivalent of full-time hours (40 hours/week).  The position will be responsible for the safety, security, documentation, preservation, storage, and accessibility of object and archival collections and for adhering to accepted museum standards, policies, and procedures. This position will also require time staffing the front desk of both museums, interacting with visitors, and providing excellent customer service.

    Background of National Women’s Hall of Fame: Founded in 1969, the National Women’s Hall of Fame is the nation’s first and oldest nonprofit organization and museum dedicated to honoring and celebrating the achievements of distinguished American women. In August 2020, the National Women’s Hall of Fame moved into the 1844 Seneca Knitting Mill, where it uses the stories of its 293 Inductees to inspire and engage all who visit. The Hall of Fame’s move to this historic treasure was the result of a successful $10 million endeavor–$9 million in grants, and $1 million in direct fundraising. The campaign provided the resources necessary to rehabilitate the Seneca Knitting Mill and build out introductory exhibits on the first floor. This is a great time to be part of the National Women’s Hall of Fame while we continue to expand our space, grow our national reach, and cultivate our local relationships. 

    Background of the Seneca Museum of Waterways and Industry: Founded in 1998 the Seneca Museum of Waterways and Industry tells the story of the Cayuga-Seneca Canal that connects the largest Finger Lakes (Seneca and Cayuga) to the Erie Canal and the world, and how these waterways led to immense industrial development in Seneca Falls.   This 9,000-square-foot, three-story museum sits along the banks of the Cayuga-Seneca Canal and is located in the center of downtown Seneca Falls. The museum is part of the Seneca Falls Heritage and Tourism Center which along with the museum acts as the visitor center for the Town of Seneca Falls.  Its collections include objects and documents related to the many industries that have called Seneca Falls home along with canal and transportation artifacts.

    Primary Duties: Seneca Museum of Waterways and Industry

    Collections Management: Tuesday-Thursday

    The Seneca Museum of Waterways and Industry is currently working to organize their collections storage room and improve storage conditions. This position would take the lead on this project and be able to work with a variety of materials and experience many aspects of collections management in the process.

    • Register and process museum objects (accessioning, cataloging, and digital imaging)
    • Manage museum collections records (both paper and digital), including object files, accessioning, cataloging, conservation, deaccessioning, exhibition, loan, research, and other records
    • Ensure the safety, security, and proper storage and display of museum objects (on- and off-site)
    • Manage museum collections database, we are using ehive.
    • Move and/or oversee the handling, moving, and transportation of museum objects and other materials
    • Oversee physical access to and proper handling of museum collections
    • Create and manage digital images of museum objects
    • Oversee maintenance and monitoring of collections environments (security, climate, and pest management)
    • Coordinate museum object deaccessioning, including arrangements for disposal
    • Prepare objects for exhibition; contribute to exhibition planning, development, installation, and deinstallation.
    • Coordinate and document loans (incoming and outgoing).
    • Maintain a working knowledge of the Society’s collections to effectively serve staff, researchers, and the general public
    • Respond to requests for information about museum objects, including image orders and research requests.
    • Train and supervise volunteers and interns working on museum collections-related projects
    • Monitor museum department equipment, computers, and software
    • Other duties as assigned

    Visitor Services:

    • Welcome visitors in a friendly and welcoming manner and provide an orientation to the building and the available services.
    • Help visitors find attractions and plan their visit to Seneca Falls.
    • Answer any questions about exhibits and the history of area.
    • Cash out visitors making purchases in the gift shop.
    • Assist with educational and public programming as needed.

    Primary Duties: National Women’s Hall of Fame

    Visitor Services: Head Docent & Visitor Services, Friday-Saturday

    • Welcome visitors in a friendly manner and provide an orientation to the building and the available services.
    • Collect admission fees
    • Give a detailed but concise introduction of the Hall to all visitors
    • Stocking brochures, guides, forms, and gift shop items
    • Operating point-of-sale system including opening and closing and preparing deposits
    • Assisting with educational activities for group visits
    • Performing clerical duties such as answering phones, assisting with mailings, scanning, and photocopying
    • Assisting with research requests
    • Assure all public spaces are clean and presentable
    • Answer any questions about exhibits and the history of area.
    • Administrative tasks, as assigned
    • Cash out visitors making purchases in the gift shop.

    Collections Management:

    The National Women’s Hall of Fame is a storytelling museum and currently there is a limited collection. As the Hall grows, our hope is that our collection and knowledge grow too. This position is a catalyst for our collection and archival progress.

    • Ensure the safety, security, and proper storage and display of museum objects (on- and off-site)
    • Register and process museum objects (accessioning, cataloging, and digital imaging)
    • Manage museum collections records (both paper and digital), including object files, accessioning, cataloging, conservation, deaccessioning, exhibition, loan, research, and other records
    • Manage museum collections database.
    • Move and/or oversee the handling, moving, and transportation of museum objects and other materials
    • Oversee physical access to and proper handling of museum collections
    • Create and manage digital images of museum objects
    • Oversee maintenance and monitoring of collections environments (security, climate, and pest management)
    • Coordinate museum object deaccessioning, including arrangements for disposal
    • Prepare objects for exhibition; contribute to exhibition planning, development, installation, and deinstallation.
    • Maintain a working knowledge of the Hall’s collections to effectively serve staff, researchers, and the general public
    • Respond to requests for information about museum objects, including image orders and research requests.
    • Other duties as assigned

    Qualifications:

    • A. degree in museum studies, public history, history, or related field. M.A. Preferred.
    • Preferred 3-5 years of museum related experience including volunteer and internships experiences.
    • Familiarity with collections policy and procedures, object handling, storage, and environmental controls.
    • Excellent customer service skills
    • Self-motivated and independent worker
    • Comfortable on the computer and using collections databases.
    • Ability to interface with all levels of the public
    • Good communication skills

    How to Apply:

    Send resume and cover letter to admin@womenofthehall.org

    Deadline February 21, 2022

    Position open until filled

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