Small Museum Association

    Small Museums Working Together

Welcome to the SMA Job Board. Members may post job opportunities when they are logged into their account.  Learn more about membership here.

SMA supports efforts to increase diversity and equity within the museum field. As a sign of that support, we require all postings on our Job Board to include salary information. Postings without salary information will be removed and the posting organization will be notified that they are welcome to re-post the opportunity if they are willing to include the required information.  

To add a job posting, make sure you are logged into the website using the email attached to your membership account. If you are unsure of your login email, contact Once you are logged in and return to the job posting page, the option to "Add post" will appear below. Please email us if you have any trouble. Please make sure to include the location of your organization!(city, state, website, etc.). 

  • 09 Feb 2021 12:33 PM | Four Rivers Cultural Center

    Status: Open, Receiving Applications Feb. 1 - March 19 | Some relocation assistance available

    Reports to: Board of Directors

    Schedule: Monday - Friday, some evenings and weekends

    Classification: Full-time, exempt

    Location: 676 S.W. 5th Avenue, Ontario, Oregon

    The Four Rivers Cultural Center, a small community cultural and arts nonprofit organization in Ontario, Oregon, seeks an experienced, energetic, creative, and goal-oriented leader to serve as Executive Director.

    Job Summary

    The Four Rivers Cultural Center invites applications for the position of Executive Director. Four Rivers Cultural Center is a 501(c)3 nonprofit located in eastern Oregon (Ontario, Oregon). Through its multifaceted facility and missional programming, the Cultural Center combines the best qualities of a small community and large experiences. With nearly 80,000 visitors, 60 year-round events, and numerous multicultural communities, the Cultural Center is remarkably human-centered, focused on creating a more vibrant community by providing free and low cost programs to empower all individuals to live their best story for a collective brighter future.  

    The Four Rivers Cultural Center is committed to developing a diverse workforce and community, and to modeling an inclusive organization which values the expression of difference in ways that promote excellence in learning, personal development, and institutional success. We strongly encourage applications that are in keeping with this commitment.


    The Four Rivers Cultural Center seeks an executive director for its community-focused nonprofit, the centerpiece for arts, culture, community, education, and history within the Western Treasure Valley region. The executive director will be a visionary leader, relationship builder, and networker who embraces diverse perspectives. The Cultural Center engages with and serves the community and numerous stakeholders. The Executive Director supervises a staff of 6-10 staff and will report to the Board of Directors. 

    Key opportunities and challenges for Executive Director of the Four Rivers Cultural Center include the following:

    • Visionary Leadership: Developing and communicating a vision for arts, culture, community, education and history, that is inclusive, expansive, creative, and sustainable. The Cultural Center must function in the post-pandemic world in ways that promote and celebrate art, culture, community, education, and history in everyday life, create opportunities for experimentation and growth while simultaneously ensuring programming that is accessible and enriching. The Executive Director will further the aims and ambitions of the Cultural Center’s mission and do so in a manner that cultivates partnership and enthusiasm amongst the community, supporters, and staff. The Executive Director will be an advocate for the arts, culture, and history in their branding, fundraising, community relations, and other cultivation efforts.

    • Access and Inclusion: Position the Cultural Center as a critical organization for diverse perspectives and experiences through art, community, culture, education and history for all individuals. Key challenges include: 1) establishing the Cultural Center as a major point of connection and inclusivity for youth, student, adults, senior citizens, families, visiting talent, supporter, staff, and local communities; 2) increasing the Center’s accessibility, both conceptually and physically, to surrounding communities and local region; 3) shaping the operations and programming of the Cultural Center to engage the community and greater Four Rivers area.

    • Administration and Operations: Steward the resources (financial, personnel, and spaces) with an eye toward collaboration and sustainability, and encourage the professional development of staff. The Executive Director will develop strategic and operational plans that create and maintain a thriving Center, value and support current strengths, and foresee future challenges and opportunities. The Executive Director will be a steward of the Center's resources.

    • Financial Performance and Viability: Develop efficient resources to ensure the financial health of the organization. The Executive Director will lead and be responsible for overseeing the annual budget as well as the fiscal integrity of the organization. A specific challenge will be leading strategic goals and objectives to increase multiple streams of revenue.  Additionally, the Executive Director will identify and apply to grantors and foundations to support missional programming. 

    Specific Responsibilities, organized according to key opportunities listed above:

    Visionary Leadership

    • Be an advocate for the arts, culture, and history in general and for the Center in particular in several community-wide activities related to strategic planning, visitors, advancement, communications, and sustainability.  This advocacy extends beyond the facility to engage with the vibrant and diverse community in the Four Rivers region.

    • Produce a diverse program that is collaborative, thought-provoking, and sustainable, and is distinctive in its willingness to meet community needs. 

    • Create and maintain a coherent identity for the Center which is consistent with its mission.

    • Facilitate the cooperation and collaboration among staff and stakeholders needed for the Center to remain and expand as a vibrant, cultural force in the community.

    • Enhance the Center’s image by being active and visible in the community and by working closely with other professional, civic and private organizations in partnership to devise compelling programs jointly.

    • Act using Partnership principles of integrity, respect, humility and inclusion internally and externally to advance community goals and outcomes.

    • Consistently and professionally represent the Center, as the principal spokesperson, to members of the media, governmental agencies, local civic groups, other non-profit and social service agencies, and the larger Western Treasure Valley  business community.

    • Communicate regularly with the Board of Directors regarding goals and vision of the Center. Communicate effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

    • Lead the Four Rivers Cultural Center in a manner that supports, reflects, and guides the organization’s mission as defined by the Board of Directors.

    • Present issues and recommendations for the Board of Directors’ review, discussion, input and action and work to implement the plans and policies authorized by the board.

    • Other duties as assigned by the Board of Directors.

    Access & Inclusion

    • Utilize the  Center as a platform for dialogue and exchange among diverse people and communities. Initiate dialogues where faculty, staff, and student voices inspire innovation and long-term impact.

    • Remove barriers to participation and create welcoming and inclusive spaces and programming.

    • Oversee communication plans that express the value and role of access, inclusivity, and diversity throughout the Center's programming.

    • Utilize the Center's current local initiatives and community connections to forge strong, cooperative community relationships by fostering partnerships with arts, community, cultural, educational and historical organizations and individuals. 

    Operations & Administration

    • Direct and manage overall operations, including community relations, fundraising, marketing, programming, operations, production, and finance.

    •  Responsible for hiring, management and retention of a diverse, highly qualified staff and volunteers by providing career coaching, growth, and personal development for workers. Staffing of 6-10. 

    • Oversee annual budget and ensure stewardship of funds are in alignment with the goals of the Center.

    • Responsible for effective administration of operations.

    • Responsible for signing all notes, agreements and other instruments made and entered into and on behalf of the organization.

    • Oversee the negotiating, creating, and executing contracts for artists, staff, independent contractors and vendors.

    • Collaboratively establish and assess strategic goals while assessing risks, organizing activities, and operational priorities. This includes ensuring the Center's strategic planning and operations align with industry best practices.

    Financial Performance and Viability

    • Lead and manage fundraising, marketing, and event planning staff to drive achievable results.

    • Develop strategies and objectives to increase other revenue streams for the Cultural Center.

    • Support year-round efforts to submit requests to grantors and foundations for the Center’s programming and oversee grant guidelines and deadline reports. 

    • Responsible for the fiscal integrity of the Center including submission of proposed annual budget and monthly financial statements.

    •  Responsible for fiscal management in association with Finance Director to anticipate operating within the approved budget, ensure maximum resource utilization, and maintenance of the organization in a positive financial position. 

    Minimal Qualifications

    • Strong leadership skills and ability to inspire and influence staff, supporters, board members, and community.

    • Proven ability to independently manage multiple priorities in a fast paced and deadline driven environment, with high quality and quantitative output.

    • Knowledge of basic accounting, budgeting and strategic plan development. 

    • Working knowledge of physical and staffing operations. 

    • An understanding of and commitment to the Four Rivers Cultural Center mission.

    • Demonstrated ability to advocate for the art, culture, and history in and out of the facility.

    • Ability to work with diverse stakeholders and have challenging conversations, especially relating to issues of thriving, inclusion, diversity, and engagement.

    • Excellent negotiation skills. 

    • Exceptional public-speaking skills.

    • Maintain customer service in times of multiple demands.

    • Skills to develop and maintain strong relationships with key external stakeholders, influencers, partners, donors, volunteers.

    • Ability to develop and sustain a clarity of vision and strategic focus; ability to balance competing demands well; effectively plan, establish, articulate, and maintain effective organizational and operational priorities.

    • Strong oral and written communication skills; strong interpersonal communication skills; presentation skills; organizational skills.

    • Sense of humor and eagerness for personal and professional growth.

    • Knowledge of trends in arts/culture/history and arts/culture/historical management. 

    • Comprehensive knowledge and experience in nonprofit fundraising and marketing.

    • Comprehensive knowledge of Microsoft Office and other software.

    • Familiarity and/or experience with grant writing, grant process, plus, grant managing and reporting.

    Education & Experience

    • A bachelor’s or advanced degree relevant to the position, and 5 years experience including at least three years managerial experience. 

    • Minimum of five years applicable work experience performing skills related to the nature of the position and three of those years serving as management and supervisory capacity. 

    • Experience in fiscal management of a nonprofit organization. 

    • Proven record of collaborative working relationships with faculty, students, staff, administration, community members, the media, and the arts, culture, or historical community.

    • Demonstrated personal and professional commitment to and experience in advancing diversity, equity, and inclusion.

    Interested applicants should submit the following:

    • resume/CV

    • letter of intent addressing the opportunities and challenges above

    • materials, resources, or links related to development of art, community, cultural, educational, or historical projects

    • list of references

    Review of applications will begin after March 19 


    From $50,000 to $56,000 annual. There is room for improvement. 


    Submit applications to and Questions? Send an email or call (917) 705.4264. 

  • 08 Feb 2021 10:14 AM | John Christiansen

    Position Description

    Title: Executive Director

    Classification: Full-Time, Exempt

    Schedule: Monday-Friday (9am-5pm). Some weekends and evenings required.

    Reports to: Board of Directors

    Location: 113 S. Commerce Street, Culpeper, Virginia 22701

    The Museum of Culpeper History is a community history museum whose mission is to collect, preserve, interpret and promote the history of Culpeper, Virginia by engaging diverse audiences and educating visitors. The Museum is located in the historic train depot in downtown Culpeper and serves as the primary historical attraction in the county. The Executive Director works closely with the Board of Directors and museum staff to advance the mission of the Museum. The Executive Director is primarily responsible for directing the daily management and operations of the museum, designing and developing programs and exhibits, and overseeing fundraising activities as well as the management of collections and finances.


    • ·  Provide leadership and oversight to all aspects of daily operations and assure the facility is well-maintained and the collections and exhibits are interpreted and preserved to the highest standard. Work with staff, volunteers and interns while assisting donors, visitors, and researchers.
    • ·  Prepare a monthly report for the Board of Directors (BOD) to include attendance and shop sales, membership and donation data, upcoming events, and recent exhibit and collection updates. Engage board members through greater volunteer opportunities, philanthropy, event participation, and other areas utilizing member skills and knowledge. Work closely with BOD to develop, refine and implement policies, budgets, fundraising campaigns, and strategic plans.
    • ·  Oversee the financial management of museum accounts and complete payroll in coordination with contract bookkeeper. Prepare an annual budget for approval by the BOD and work with BOD members to increase revenue and manage a balanced budget.
    • ·  Lead and administer fundraising campaigns, membership appeal, Heritage Cabinet endowment and Legacy giving programs. Prepare donation acknowledgements and maintain a donor and membership database.
    • ·  Research, write, and appeal for annual grants from the Town of Culpeper and Culpeper County. Seek out and write grant applications from potential grant-giving foundations and other sources.
    • ·  Plan, coordinate and execute fundraising and special events for members, donors and the community in the Museum and in other locations
    • ·  Research and develop new exhibitions and regularly rotate exhibits throughout the year. Assure that all exhibitions are adequately labeled and that displayed objects are in excellent condition.
    • ·  Maintain existing collections of objects, photographs, and archival materials as well as those objects on loan to the MCH. Properly store and exhibit objects according to best practices. Seek out new acquisitions and loans. Carefully review collections for deaccession material.
    • ·  Work with the Education Coordinator to develop and market engaging in-house and outreach programs and activities and work closely with local public and private schools, home-school groups, and camps.
    • ·  Work with the Education Coordinator to build upon the existing volunteer program by improving the incentives provided, developing regular volunteer events, and creating a “family-friendly” atmosphere that is welcoming to new volunteers and keeps our volunteer core engaged.
    • ·  Enhance the community visibility through the marketing of museum events by developing social media posts, maintaining the website, regularly sending e-mail updates, building relationships with local news outlets and garnering routine coverage, and develop mailings for special events.
    • ·  Purchase and discover new shop inventory to increase revenue and walk-in visitation and work with Shop Manager to manage shop appearance, inventory, and presentation.
    • ·  Develop greater community relations with local organizations through partnerships and regular communications with (for example) local governance, Department of Tourism, Culpeper Library, Friends of Cedar Mountain Battlefield, Brandy Station Battlefield Association, Friends of Culpeper Battlefields, Windmore Foundation, Culpeper Chamber of Commerce, Culpeper Renaissance Inc., and other local and state entities which may impact the MCH.
    • ·  All other duties required to operate an efficient and well-managed museum and 501c3 organization.


    • ·  Bachelor’s degree is required. An advanced degree is preferred.
    • ·  5+ years of museum or historic site experience with progressive leadership responsibility and staff supervision is preferred.


    • ·  Professional experience with non-profit, business, or museum management with expertise in fundraising, relationship building, and collections management.
    • ·  Present a professional appearance, attitude, and demeanor at all times.
    • ·  Excellent interpersonal, written and verbal communication skills.
    • ·  Demonstrate effective organizational and time management skills with the ability to prioritize and multi-task efficiently.
    • ·  Capable of working independently and leading a team with wide-ranging skill sets.
    • ·  Be creative, highly motivated, outgoing, and detail oriented with a strong work ethic.
    • ·  Demonstrate the ability to handle sensitive situations with discretion.
    • ·  Strong computer skills with a working knowledge of PastPerfect, Quickbooks, Microsoft Office, and various social media platforms.
    • ·  Available to work weekends and evenings as needed.
    • ·  Knowledge of Virginia history and Culpeper, Virginia a plus.
    • ·  Strength and mobility to perform all duties, including lifting objects, stooping, bending, climbing ladders and working in tiring and occasional uncomfortable positions.
    • ·  Valid driver’s license.


    Salary range of $40,000 - $50,000, commensurate with experience. Benefits include paid holidays and paid leave.


    Please email director@culpepermuseum.comwith resume, cover letter, and the names of two references. Please include ‘EXECUTIVE DIRECTOR’ in the subject line. No phone calls please. Deadline for applications is February 26, 2021.

    Due to the ongoing public health emergency all staff are required to adhere to specific guidelines for workplace, employee, and visitor health and safety.

    The Museum of Culpeper History is an Equal Opportunity Employer.

  • 22 Jan 2021 11:35 AM | Sara Ganter

    The Rehoboth Art League in Rehoboth Beach, DE, is seeking a Collections Manager. This position will be a part-time, contractual employee, who will be responsible for the oversight and organization of the Rehoboth Art League’s Permanent Collection, which encompasses hundreds of pieces of fine art (2D and 3D) as well as antiquities, objects, and archives. Additional information about the position and details about qualifications can be found on our website. This is a two-year, grant funded contract position with a pay rate of $20/hour and the opportunity for renewal. Candidates are asked to submit a cover letter and resume to No calls please. 

    Position Summary
    The Collections Manager is responsible for the oversight and organization of the Rehoboth Art League’s Permanent Collection, encompassing hundreds of pieces of fine art (2D and 3D) as well as antiquities, objects, and archives.

    Key Functions
    • Provides administrative support for all aspects of collections care, following and implementing accepted museum professional standards and practices.
    • Oversees all collections related activities. This includes safe storage of works in the storage facility, as well as the policies and procedures for its use, as well as oversight of collections-related volunteer and internship activities
    • Implement, populate, and maintain the collections management software.
    • Maintain catalogue records and create new records, both digital and paper, for existing pieces as well as newly acquired pieces; maintain paper files and archives.
    • Organize documentation including provenance history for new accessions and research documentation for deaccessioning.
    • Coordinate and manage documentation for deeds of gift, bequests, and donations.
    • Responsible for system security, digitization of images to be included in the database, periodic software upgrades and database system migrations, metadata development and development of database search capabilities.
    • Manage user access and training staff and interns on the use of the system as needed.
    • Manage and negotiate copyright permissions for use of artworks in collections and exhibition publications, archives, publicity, marketing, catalogues, websites, e-communication, and related uses.
    • In collaboration with staff and the Collections Committee, establish object conservation priorities and plan/implement the safe storage of all works in the collection.
    • Oversee monitoring of environmental conditions, including room humidity and temperature, in all collections spaces

    Key Performance Measures
    • Performance will be measured by evaluating execution of key functions, particularly as related to advancing the goals of the organization Skills and

    • Bachelor’s degree, with preference given to those with degrees in arts-related fields.
    • Thorough knowledge of museum policies, practices, and procedures.
    • Knowledge of and experience with collections management and digital asset management systems
    • Familiarity with photographic equipment, including scanners, SLR cameras, and software
    • Outstanding organizational skills and attention to detail
    • Excellent project management and leadership skills.
    • Skilled in necessary computer applications, including Mac and PC environments • Ability to organize and execute programs simultaneously
    • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
    • Commitment to continuous professional self-development.
    •Ability to quickly grasp new software programs Physical Abilities and Requirements
    • Sitting and working with a computer
    • Lifting and moving files, boxes, artwork etc. up to 30 pounds
    • Climbing ladders, moving artwork and objects

    This job description includes, but is not limited to, the duties and responsibilities as noted above. The essential functions of this job description are not exhaustive and may be supplemented. Interested candidates should send a cover letter and resume to the Hiring Committee at

  • 15 Jan 2021 9:57 AM | Sharry Knock

    The director will promote and market the legacy of Laura Ingalls Wilder, manage the business, hire and supervise staff, oversee facilities, give guided tours, preserve artifacts, create programs and exhibits, and conduct non-profit fundraising.

    Visit our website for a detailed list of job responsibilities:


          Education: Minimum high school diploma/ GED equivalent

          Excellent communication (both written and verbal) and interpersonal skills. This includes the ability to connect with people from diverse racial and socioeconomic backgrounds and inspire others about Laura’s legacy. Must be willing to give guided tours of Society’s historic buildings.

          Experience managing staff of all ages and work in a face-paced environment.

          Strong planning, strategy, financial, and budgeting skills.

           Knowledge of preserving historic buildings and artifacts is a plus


    Compensation is commensurate with qualifications and experience.

    The salary range for this position is $35,000 - $40,000.

    Full time employees are given one week of vacation during the first 5 years of employment and two weeks of vacation after 6 years of employment. Also, full time employees are given Christmas thru New Years as additional paid vacation time.

    Application Instructions

    Please submit the following materials to with the subject line “Executive Director Application”. Send application in one pdf file.

          Cover Letter


             Three (3) professional references

    Application Deadline is February 15, 2021

    No Phone Calls

  • 21 Dec 2020 11:17 AM | Anonymous

    TITLE: Executive Assistant to the President & CEO
    EMPLOYMENT CATEGORY: Exempt, Salaried / Full Time (40 hours/week)
    COMPENSATION: $40k - $44k
    REPORTS TO: President/CEO and Senior Vice President, Membership, Communications, Engagement

    POSITION SUMMARY: The Executive Assistant is responsible for supporting the operations of the President’s Office for Historic Annapolis, with particular attention on serving as the first line of communication for the organization. He/she will report to the President and CEO, but will also take direction from the Senior Vice President of Membership, Communications, and Engagement. He/she will interact with the organization’s various departments, as well as a variety of others including Board members, the public, vendors, and prospective donors. Essential duties and responsibilities will focus on proactively supporting high-level administrative needs of the President and the Development and Marketing Departments, as well as assisting with organization-wide communication and functionality.

    Read the full job description here.

    Interested applicants should send a resume, cover letter, and salary requirements to by January 15, 2021

  • 03 Nov 2020 8:18 PM | Yvonne Reinsch

    This is a permanent, full-time direct hire opportunity.

    Are you a leader that embraces the importance of a community’s history? Are you passionate about preserving our heritage and educating future generations on foundational events and ideologies?

    For 128 years, Heritage Frederick has collected artifacts, books and research that reveal the complex history and significance of Frederick County, MD and its residents. Heritage Frederick is an award winning organization accredited by the American Association of Museums. This organization is supported by a dedicated and active Board of Directors who bring exemplary standards in historic collections, preservation of our documented past and in educating our communities.

    This position will be the recognized face of the organization and will work closely with other stakeholders, donors and community sponsors.  As the Executive Director you will oversee the annual budget, provide leadership and management of staff, help design and deliver exceptional programmatic options and manage the implementation and quality of conservation and service endeavors.

    Most qualified candidates will have the following:

    • ·        Leadership experience including operations, budgetary, and people management
    • ·        Bachelor’s Degree or higher
    • ·        5 years’ experience with a historical society, museum, library or other related organization
    • ·        Strong communication skills including public speaking and networking
    • ·        Experience in resource development and community partnerships
    • ·        Knowledge and understanding of historical preservation and conservation efforts
    • ·        Expertise with social media and web-based tools
    • ·        Proficiency with MS Office and G-Suite

    Heritage Frederick offers:

    • ·        Annual starting salary of $65 -75K
    • ·        Competitive benefits, health insurance, retirement, PTO
    • ·        Flexible schedule

    Please send your résumé and cover letter to: and put “Heritage Frederick ED” in the subject line.

    Application Deadline: December 4, 2020

    *Please, no calls or emails to the local office!

  • 02 Nov 2020 1:29 PM | Theresa Worden

    Fiscal Officer

    The Fiscal Officer reports to the Executive Director and works closely with the Finance and Executive Committees and the Audit Subcommittee of the Board.  This position is a part of the Senior Staff for Maryland Humanities and is a leadership role which works collaboratively with all staff.

    Classification:  Exempt; permanent; full-time

    Key goals include:

    • Management of the organization’s revenues and expenses in accordance with Board-approved budget and in compliance with generally accepted accounting practices
    • Full compliance with federal and other grant regulations
    • Maintaining fiscal and administrative records to ensure clean audits
    • Providing administrative, human resource, and fiscal support for operations
    • Ensuring that all fiscal and tax reports are filed in a timely manner

    Responsibilities include:

    Finance and Accounting (55%)

    • Full charge bookkeeping for fiscal and budgetary needs including accounts payable, general ledger, and annual audit reports
      • Prepare AP vouchers, process and distribute checks
      • Prepare and process Journal Entries for revenue and cash receipts
      • Reconcile bank and investment statements to general ledger
      • Draw NEH funds and/or invoice funders, transfer cash to operating account
      • Credit Card reconciliation and tracking with staff
    • Developing the annual operating budget in consultation with the Executive Director and the Finance and Executive Committees
      • Provide staff report of current year expenses, next FY budget template
      • Work with Advancement Director to prepare draft revenue budget
      • Meet with ED and staff to prepare draft expense plan for each cost center
      • Prepare budget for Board committees to review, Board to approve
      • Input approved budget into accounting system, prepare monthly budget
    • With the Executive Director, providing timely and useful financial reports to the Board and staff
      • Provide income statement of actual results vs. budget for each quarter
      • Provide balance sheet and revenue dashboard for each quarter
      • Provide updated five-year financial metrics each year
      • Present to Finance Committee, Executive Committee, and Board
      • Provide staff with monthly updates of their actual expenses to budgeted expenses. Conduct quarterly check-ins with staff on budgeted expenses
    • Organizing and managing annual audit and acting as management liaison with the auditor and the Audit Committee of the Board
      • Coordinate plan for audit field work with auditor (currently SB & Company)
      • Schedule meetings between auditor and audit committee
      • Provide reports and other assistance to auditor (November to January)
      • Review and edit audit reports
      • Schedule auditor presentations for Board and committees
      • Oversee final submission of audit, 990, 990T, and other tax documents
      • Select new auditor every 5-6 years

    Grants Management (20%)

    • Maintaining knowledge of federal grant regulations (e.g. A-110, A-122, etc.) and other government granting agencies
      • Review updates to regulations and attend NEH webinars and conference meetings
    • Assuring that grant funds are expended in accordance with restrictions
      • Maintain Jobs (grant funders) reports in accounting system
      • Review Jobs expenses for each program to ensure they conform to budget and fully expense the award by the termination date
    • Preparing required reports to National Endowment for the Humanities and other granting agencies
      • Prepare and submit quarterly and final financial reports to NEH, LOC, other
      • Prepare and submit requests for reimbursement, advances
      • Prepare and submit the NEH General Operating Support application, Annual Plan, and lobbying certification by May 1
      • Prepare and submit the annual Activities and Outcomes Report as well as  Board/staff member list, Board minutes and Grants Summary by January 31
    • Assisting with the five-year NEH self-assessment and with Strategic Planning activities
      • Help prepare council reports for self-assessment and site visit (next in 2025)
      • Help prepare reports for strategic plan creation and progress tracking
    • Assist in preparing budgets for grant applications and reports of expenditures for grant reports
      • Provide a fully-allocated budget expense summary—including breakdowns of personnel, direct expenses, and overhead by employee and by program function—at the beginning of each fiscal year to Advancement
      • Assist Grants Specialist in preparation of applications and final grant reports by providing financial data
    • Prepare reports to external entities, including:
      • SMU Data Arts (report required by certain foundations in MD in order to apply)
      • Assist Advancement team in updating Guidestar (goals and results)
      • Federation income survey, salary survey, Maryland Nonprofits salary survey

    Human Resources (15%)

    • Preparing payroll processing and personnel reports
      • Create timesheets (Excel) for each fiscal year
      • Update records and ADP with pay increases (November)
      • Collect employee timesheets and input data into ADP on bi-monthly basis, run payroll reports
      • Input data for 401(k) plan contributions, process in Mutual of America system
      • Prepare journal entries and process in accounting system
      • Issue W-2s to employees and 1099s to contractors at calendar year end
    • Overseeing Human Resources activities including job descriptions, personnel recruitment, and related matters
      • Assist with review and update Employee Handbook and related personnel policies annually
      • Assist with revision and or creation of new job descriptions as required
      • Work with Office Manager to advertise and recruit to fill open positions
      • Enroll new employees in payroll and other benefit plans
    • Managing the benefits plans and policies for pension, healthcare, insurance, and related areas
      • Review health/dental plan proposal annually, obtain comparable pricing from other vendors, decide on best options
      • Manage open enrollment for health/dental care (June), Flex Benefits (December)
      • Review and approve proposal for life & long-term disability insurance each year
      • Prepare and submit Form 5500 with help from Mutual of America
      • Update SUI and workers compensation each year

    General Management (10%)

    • Board Reporting
      • Provide staff support to Board, Executive Committee, Finance Committee and Audit Sub-Committee
      • Report quarterly financial progress on income statement, balance sheet and financial dashboard metrics and approval of the annual audit reports
      • Document minutes for Finance Committee meetings
    • Additional duties as assigned by the Executive Director
    • Participate as a member of the senior staff in decision making and leadership of Maryland Humanities
    • Participate fully in racial equity work of Maryland Humanities, including applying a racial equity lens to all accounting, hiring, and management work.


    • Demonstrated experience as a financial manager, accountant, or full charge bookkeeper, preferably in a non-profit environment
    • Experience with bookkeeping software (Sage’s Peachtree Accounting or equivalent)
    • Thorough understanding of federal and other government grant regulations
    • Excellent computer skills, especially with spreadsheets and data analysis tools such as MS Excel Pivot Tables
    • Strong organizational skills and the ability to work independently and as a part of a team
    • Strong oral and written communication skills
    • Ability to prioritize multiple requests from various sources in the organization
    • HR experience preferred
    • Enthusiasm for the humanities and their value in contemporary society
    • B.A. degree required with some course concentrations in accounting or finance; M.A. or M.B.A preferred

    Compensation and Benefits:  Position is full-time at 35 hours per week with an annual salary range of $70,000 to $80,000 commensurate with experience. Generous benefits package including 21 days annual paid vacation, 12 days annual paid sick leave, 12 annual paid holidays, health and life/long-term disability insurance, free parking, professional development funds, and 401(k) retirement account with employer contribution.  

    How to Apply: To apply, please submit a cover letter and résumé in a single PDF file via email to with the subject line as “Fiscal Officer;” no phone calls please. For best consideration, applications are due by November 30, 2020. Search will remain open until filled.

    Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.

  • 27 Oct 2020 2:43 PM | Catherine Allen

    The Steffen Thomas Museum of Art welcomes applications for the Board—Class of 2021! Applications are due by December 1, 2020. 

    In the past, STMA has selected new trustees from its membership and conference attendee pool, asking current board members to recommend qualified candidates. We have now moved to a more open process, allowing interested candidates to nominate themselves. In doing so, we hope to welcome new board members who will share the can-do attitude that has always fueled the Association’s work while bringing new perspectives to its leadership. 

    We are seeking board members who will be eligible to serve a three-year term, from 2021-2024. 

    Please click the link below to view the full application on our website. 

  • 12 Oct 2020 12:13 PM | Karen L. Daly

    The National Society of The Colonial Dames of America (NSCDA) seeks a highly motivated professional to join the team at Dumbarton House as NSCDA Programs Manager. This person will have the exciting opportunity to manage both existing and new programmatic initiatives and will be uniquely situated to advance the mission of the NSCDA.  A team player, the NSCDA Program Manager will be a savvy self-starter, comfortable serving in a role that is both strategic and tactical, and comfortable working closely with interdepartmental colleagues and volunteer committees to implement Strategic Plan priorities adapted for current pandemic realities. This role spans the three mission areas of the NSCDA—preservation, history education, and patriotic service—and will work to document and expand the impact of our programmatic work.

    Essential Duties & Responsibilities:

    • Build strong relationships with committee and NSCDA leadership;
    • Manage NSCDA programs across the three mission areas of the NSCDA—preservation, history education, and patriotic service.
    • Manage development, implementation, and sustainability of the Great American Treasures ( –NSCDA Museum Alliance program. Manage communications pertaining to NSCDA museums with Dames, staff, and the general public. Provide advice and support to Great American Treasures museums nationally. Develop and implement Great American Treasures membership, friends, and/or annual support programs to build donor base for alliance.
    • Coordinate and administer NSCDA scholarships, educational awards, and grant programs.
    • Manage the development and implementation of a recurring Women in Preservation Symposium.
    • Coordinate NSCDA Sampler Survey and Oral History Project efforts, in coordination with Collections Manager and committee.
    • Provide ongoing professional support to the NSCDA’s three national project committees. Facilitate sharing of best practices, models, and templates related to NSCDA programs among Corporate Societies and Great American Treasures Museums.
    • Attend appropriate conferences (as speaker and general attendee) and represent the NSCDA and Great American Treasures professionally, proactively seeking opportunities to present and serve in leadership capacities.
    • Support other NSCDA programs as needed and in coordination with three national project committees.

    Key Attributes & Qualifications:

    • Palpable enthusiasm for the preservation/patriotic service mission of the NSCDA and ability/ willingness/passion to share that enthusiasm with others;
    • Knowledge of professional museum standards and best practices;
    • Ability to effectively manage competing and changing priorities and thrive in a fast-paced, deadline-oriented environment;
    • Excellent project management skills; able to plan and organize multiple projects, prioritize duties, manage budgets, meet deadlines and work effectively both as part of a team and independently;
    • Ability to lead strategic work and see projects through implementation phases;
    • Must be an excellent and compelling communicator, both orally and in writing. Strong speaking/presentation, grammar and writing skills are required;
    • Proficient use of social media platforms (Instagram and Facebook, in particular) and knowledge of social media trends and best practices required;
    • Experience with WordPress or a similar website management platform preferred;
    • Demonstrated analytical, quantitative, and budget administration skills;
    • Advanced skills with the Microsoft Office suite including Word, Excel and PowerPoint, and Outlook 365 including email, calendar, and Teams.
    • This position works at the historic Dumbarton House, NSCDA National Headquarters and Museum, and requires the mobility and dexterity to climb stairs and carry objects;
    • Occasional evening, weekend, and off-site hours required, with occasional travel for out-of-state meetings.
    To Apply:

    Please send cover letter & résumé to Karen L. Daly, Executive Director, with “NSCDA Programs Manager” as the subject line.  No phone calls please.

    Salary $42-49,000

    About the NSCDA

    The National Society of The Colonial Dames of America ( is one of the oldest historic preservation organizations in America. Founded in 1891 as a women's lineage organization, the NSCDA now has over 15,000 members in 43 states and the District of Columbia, and owns, operates or supports over 90 historic properties and sites throughout the United States. Our mission is to promote respect for the people, places and events that led to the formation of our country through historic preservation, patriotic service, and history education programs.

  • 22 Sep 2020 12:19 PM | Phyllis Young

    Woodlawn Museum seeks an Executive Director to provide dynamic leadership and to direct policymaking, planning, organization, staffing, and operations. The Executive Director will work closely with the Board of Directors to refine and implement a progressive program for the Museum’s capital campaign and fundraising, exhibitions, collections management, educational activities, and community outreach.

    Summary of Responsibilities:

    • Works in conjunction with the Board of Trustees to implement the strategic direction and establish initiatives to fulfill the mission of the Museum. • Directs the museum's operations, to include development, education and public programming, finance, external communications, property management, events, and staffing.

    • Manages and leads staff, volunteers, and consultants.

    • Leads and participates in all fundraising and development activities, including grant writing and developing relationships with foundations, corporations, and individual donors.

    • Serves as spokesperson and chief advocate for the Museum. Establishes strong partnerships in the community. Directs the overall development of public relations and marketing initiatives. Develops an effective communications plan to raise the profile of the museum.

    • Oversees the management of 180-acre campus and facilities of the Museum, as well as the collections held in public trust. Required Qualifications:

    • Educational background in and/or experience with historic preservation, history museums, historical societies, libraries, or archives is required. Ideal candidate will have a master’s degree and at least five years’ experience at a senior managerial level. Individuals with a Bachelor of Arts or Science with at least seven years of experience will be considered.

    • Strong record of success in fundraising, stewardship, donor relations, and volunteer management.

    • Proven track record in managing museum operations, including personnel matters. Demonstrated ability to supervise, as well as to work successfully with, museum staff, volunteers, and diverse public constituencies.

    • Evidence of success in developing, managing, and growing an annual operating budget. Strong business management skills.

    • Excellent planning, time management, and decision-making skills. Working knowledge of spreadsheet, database, email, calendar/scheduling and donor management software.

    • Willingness to work a variable schedule, including weekends and evenings when needed. Salary is commensurate with experience. Competitive benefits package.

    • Proven ability to work cooperatively, diplomatically, and effectively with Boards, volunteers, and in community relations and outreach capacities.

    • Willingness to work a variable schedule, including weekends and evenings when needed. Salary is commensurate with experience. Competitive benefits package. Salary range: $51,500 - $125,000.

    HOW TO APPLY Send an electronic submission consisting of a single pdf including a cover letter and resume to the following address: Your cover letter and resume should contain detailed information concerning your work experience, past successes, leadership experience, qualifications, and fundraising capabilities. Please be prepared to provide contact information for professional references upon request. No phone inquiries

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