Small Museum Association

    Small Museums Working Together

Welcome to the SMA Job Board. Members may post job opportunities when they are logged into their account.  Learn more about membership here.

SMA supports efforts to increase diversity and equity within the museum field. As a sign of that support, we require all postings on our Job Board to include salary information and location of the position. Postings without salary information will be removed and the posting organization will be notified that they are welcome to re-post the opportunity if they are willing to include the required information.  

To add a job posting, make sure you are logged into the website using the email attached to your membership account. If you are unsure of your login email, contact membership@smallmuseum.org. Once you are logged in and return to the job posting page, the option to "Add post" will appear below. Please email us if you have any trouble. Please make sure to include the location of your organization!(city, state, website, etc.). 

  • 24 Jun 2023 1:51 PM | Maureen Zieber

    Please send application materials (resume, cover letter, and three references) to Maureen Zieber, Managing Director, at director@ironhillsciencecenter.org with “Museum Naturalist Educator Position” in the subject line.

    OR you can mail an application to: Iron Hill Museum & Science Center, 1115 Robert L. Melson Lane, Newark, DE 19702

    General Description

    Teacher Naturalist assist in delivery of environmental education lessons for school students, Boy Scouts and Girl Scouts, and the general public. Lessons may include field studies, outreach, seasonal programs, summer camps, or other activities and may be held inside or outdoors in all weather conditions. Scheduling is highly flexible and can include weekdays and weekends throughout the year. There is no minimum hourly requirement and hours will vary seasonally. Salary is $11.25 an hour. Training is provided. This is a part time hourly position.

    Primary Responsibilities:

    • Teach environmental education lessons.
    • Assist with program preparation and delivery of educational curriculum and activities, including summer camp.
    • Provide a valuable educational experience for museum visitors.
    • Maintain clean and orderly classrooms and museum exhibit areas.
    • Attend appropriate instructor-training workshops.
    • Promote Delaware Academy of Science mission, goals, activities, events, and membership.

    Minimum Qualifications

    • Teaching experience or experience working with children.
    • Natural Sciences Knowledge.
    • Ability to work effectively and productively as part of a team, as well as individually.
    • Certification in First Aid and CPR, or willingness to obtain said certification.
    • Flexibility and adaptability to work a schedule that meets the needs of the site.
    • Satisfactory completion of a background investigation; this position may require annual background investigations.


  • 13 Jun 2023 8:50 AM | Emily Huebner

    The Heart of the Civil War Heritage Area (HCWHA) seeks a Heritage Area Assistant to assists in all aspects of the organization's administration and communication, providing critical support to the Director of Operations and Programs and the Executive Director. This work necessitates a high level of organization as well as detail-oriented attention to operational and program tasks and a dedication to ensuring that HCWHA meets internally and externally set deadlines while reflecting standards of excellence.

    Work will take place primarily at our headquarters in downtown Frederick, Maryland. Occasionally, offsite work will be necessary.  Some remote work may be possible.

    For more information, see the expanded job description at heartofthecivilwar.org/careers.

    Apply by June 30, 2023 for best consideration.

    COMPENSATION: $40,000 plus benefits, including paid holidays, a portion of health expenses, SIMPLE IRA, downtown Frederick parking pass, life and short term disability insurance.

    QUALIFICATIONS

    We seek a candidate with a demonstrated desire to work in a field related to public history, the arts, recreation, or tourism (such as through internships and other work experience).

    • At least 3 years of relevant experience preferred.
    • A Bachelors degree is preferred.
    • Demonstrated writing and editing skills for a variety of audiences.
    • Demonstrated skills associated with recording and reporting transactions, donor management, and maintaining financial records.
    • Must be attentive to detail, follow guidelines, and able to meet external deadlines.
    • Must have time management and organizational skills. Ability to work independently and in a collaborative team setting with demonstrated interpersonal skills.
    • Diplomacy and tact in dealing with diverse groups of people and organizational partners/stakeholders. Ability to represent the organization at public events and meetings.
    • Ability to exercise discretion with sensitive information, maintain confidentiality, and use sound judgment.
    • Ability to work evening and weekend hours on infrequent occasions.
    • Computer proficiency in Microsoft 365, including Word and Excel. Experience with Google Drive. Proficiency in managing online meeting platforms including Google Meet and Zoom. Experience with website content management, including limited HTML editing. Familiarity with Neon CRM is a plus.

    TO APPLY: Submit the following by email to: businessinfo@frederickcountymd.gov, use the subject line “Comm/Admin Asst”.  Do not call.

    • Cover letter
    • Resume
    • List of at least three references (including relationship, mailing address, email, and phone number)


  • 12 Jun 2023 2:24 PM | Walter Somerville

    Position Status:       Part time, 25-30 hours per week

    Salary Range:         $44,000 - $67,000

    The Opportunity

    This unique opportunity is to lead the Presbyterian Heritage Center (PHC) into a new chapter, providing an educational atmosphere that creatively presents its threefold focus: the history of Presbyterianism and Reformed theology; the history of global Presbyterian mission; and the history of Montreat. One of the exciting opportunities for the PHC’s new leader will be to make and keep the mission relevant to changing demographics while fulfilling its purpose of Honoring the Past, Informing the Present, and Influencing the Future.

    This position reports to and coordinates with a dedicated volunteer board of directors. The board seeks someone with passion for the PHC’s mission who will provide an enjoyable and meaningful experience for each visitor and those who participate in its programs and outreach services.

    Duties and Responsibilities

    • ·       Provide oversight of all aspects of PHC operations
    • ·       Recruit, supervise, and evaluate paid staff
    • ·       Train and mentor staff on an ongoing basis
    • ·       Provide curator oversight of the library, collections, exhibits, archives, artifacts, and research
    • ·       Lead the development of new exhibits, events and other activities to support the PHC mission
    • ·       Ensure the development of positive relationships with the local community, donors, foundations and Presbyterian/Reformed churches and organizations
    • ·       Speak to various groups about the work of the PHC
    • ·       Work with the CFO and board on financial and budget oversight
    • ·       Cultivate donor participation, community relationships, and funding sources
    • ·       Be the “face” of the PHC

    Abilities/Skills/Ideal Experience

    • ·       Creative skills and an active imagination
    • ·       Ability to work well with others
    • ·       Management skills/experience (at least 10 years)
    • ·       Knowledge of Presbyterian/Reformed faith
    • ·       Significant technological and research skills
    • ·       Knowledge and love of history
    • ·       Written and oral communication expertise
    • ·       Master’s degree or equivalent experience in a relevant field

    The Setting

    Montreat is situated in a cove of the Blue Ridge Mountains, approximately 15 miles outside of Asheville. This small community is an idyllic mountain village, offering peace and respite to its residents and guests. Founded in 1897 as a retreat center, it continues in that role but has grown into a residential community, vacation haven, home to Montreat College, a hiker’s paradise, and so much more.

    If interested in this opportunity, please send a cover letter and resume to search@phcmontreat.org. The PHC is an equal opportunity employer.



  • 30 May 2023 10:13 AM | Aaron Lippincott

    The Fire Museum of Maryland in Lutherville, Maryland is seeking a permanent, part-time store manager and office administrative assistant.

    The Museum is seeking an individual to manage our Museum gift shop. The person would  order merchandise from a wide variety of vendors. Stock must be replenished and updated on a regular basis. A flair for store display and merchandising is a plus. Some knowledge of the Gift-Logic point-of-sale system is helpful, but not mandatory.

    On the administrative side, the candidate will work closely with the Museum Director on non-profit donor management. This includes sorting and organizing donations as they are received, and entering donor information into the Past Perfect Museum Management software system, knowledge of which is helpful but not mandatory. The administrative assistant will also generate donation thank you letters, and assist with regular Museum fund-raising mailings. The candidate will also handle a variety of general office tasks as needed.

    The candidate is expected to have up-to-date computer skills. Knowledge of Excel is helpful.

    A love of history is a plus. The ability to multi-task is essential.

    The position is 20 hours per week, but that is flexible as some weeks may be 16 and others may be an hour or two more. The candidate will be expected to work in the store one Saturday per month during the Museum’s public hours.

    The job is flexible in terms of days per week and hours per day.

    The idea candidate will have a background in either/or retail, office administration, non-profit donor management.  

    Pay: $16/hour. 

    Please submit your cover letter and resume to Museum Rentals Director Amy Landsman at alandsman@firemuseummd.org.

    Application deadline: Friday, June 10.


  • 23 May 2023 7:42 PM | Hannah Weisman

    The Magnes Collection of Jewish Art and Life seeks an Assistant Registrar for an 18-month appointment. The museum acquired the Roman Vishniac Archive in 2018. The collection of more than 30,000 images, audiovisual materials, correspondence, and memorabilia must be processed before it can be made publicly available for exhibition and for external scholars to research. The Assistant Registrar [Museum Scientist Assistant] will provide critical support to the collections team to ensure successful processing of the collection, including assisting with inventory, digitization, numbering, housing, and storing the collection.

    The full hourly range for this classification is $24.77 (Step 1) - $29.57 (Step 9). The budgeted hourly range that the University reasonably expects to pay for this position is $24.77 (Step 1) - $26.41 (Step 6).

    Read the full job description and apply online.

    https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=53542&PostingSeq=1


  • 23 May 2023 7:42 PM | Hannah Weisman

    The Magnes Collection of Jewish Art and Life at UC Berkeley seeks a Database & Digital Assets Manager to ensure that collection-related information data is properly created, stored, and made accessible as part of the care and management of all of the museum's collections. Reporting to the Curator, and working closely with the Registrar and Collections Manager, the position is responsible for managing the Magnes's Collections Management System (IDEA@ALM), which integrates archive, library, and museum records, as well as a variety of digital assets in multiple formats (including text, image, audio, and video files). Among the top responsibilities will be assuming a leadership role in managing the complete digitization and archiving of the Roman Vishniac Archive, a collection of over 30,000 images, audiovisual materials, correspondence, and memorabilia.

    The full salary range for this position is $27.09 (Step 1) - $43.56 (Step 25) per hour. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.09 (Step 1) - $32.34 (Step 10).

    Read the full job description and apply online.

    https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=53093&PostingSeq=1


  • 19 May 2023 1:46 PM | Anonymous

    The Development Specialist is an important part of Maryland Humanities’ (MH) advancement efforts and serves as a key member of the MH team. They will support efforts at growing and fostering corporate, foundation, and individual support. They will actively incorporate MH’s equity and inclusion lens in all the work that they do.

    The Development Specialist reports to the Executive Director and works in close collaboration with MH Staff to understand the needs of the organization and contribute to resource growth to meet those needs.

    Salary Range: $56,000-$62,000
    FLSA Status: Exempt; Permanent; Full-time (35 hours/week)
    Reports to: Executive Director
    Working Conditions: This is a hybrid position with at least 1 day per week at Maryland Humanities’ office in Baltimore City
    Supervisory Responsibilities: None


    Duties/Responsibilities:

    • Research and identify private and family foundations, corporate foundations, and other grant opportunities that align with the organization’s mission and funding needs
    • Write and submit grant proposals and letters of inquiry in a clear, compelling, and timely manner in collaboration with program staff and other stakeholders
    • Maintain accurate and up-to-date records of grant proposals, reports, and communications with funders
    • Managing deliverables of sponsorship and donor benefits, including maintenance of acknowledgement on website and social media platforms
    • Managing customer relationship management (CRM) database, eTapestry, incl. gift processing and acknowledgment; preparing queries and exports for solicitation; preparing donor reports; data integrity; etc.
    • Preparing batch reports to ensure accuracy and reconciliation of gift management
    • Preparing and processing bulk mailings in collaboration with requesting staff members
    • Stay current with trends and best practices in grant writing and philanthropy to enhance the organization’s grant-seeking strategies


    Required Skills/Abilities:

    • Experience in non-profit fundraising or grant writing with demonstrated success in securing grants from private foundations, corporations, or other funding sources
    • Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on community
    • Excellent writing, editing, and communication skills, with the ability to articulate the organization’s mission and funding needs in a clear and compelling manner
    • Strong project management skills, with the ability to manage multiple priorities and deadlines effectively
    • The ability to work collaboratively with cross-functional teams


    Preferred Skills/Abilities:

    • Skilled in examining and re-engineering program operations and procedures
    • Familiarity with or excitement around community-centric fundraising or the application of a racial equity lens to development efforts
    • Experience with customer relationship management (CRM) databases such as eTapestry or similar software, including gift processing, query preparation, and donor report generation
    • Commitment to Maryland Humanities’ mission, vision, and values (see https://www.mdhumanities.org/about-us/mission-vision-values/)


    Working Conditions and Physical Requirements:

    • Maryland Humanities offices are located in Baltimore, MD. The Development Specialist will be expected to be on site at least once per week. Maryland Humanities staff meet in person at least 1 day per month.
    • Prolonged periods of sitting and working on a computer

    Additional Details:

    No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past. No one ever meets 100% of the qualifications. Please just apply.

    What we are offering

    • The annual salary for this position is $56,000-$62,000.
    • 35 hour work week with flexible scheduling.
    • Employees are eligible for employer-provided health and dental insurance coverage (two plans offered, including one 100% employer paid), flex benefits, retirement (including a 4% employer contribution), monthly stipend to offset parking and/or work-from-home expenses, and annual funding for professional development.
    • We have 21 days of vacation per year and 12 days of sick leave per year as well as access to advance and donated leave if needed
    • 15 paid holidays and 2 floating holidays prorated for part time. Access to holiday exchange (i.e. observing Eid Al-Adha instead of Christmas)
    • We offer a sabbatical with up to 6 weeks after five years of service and up to 10 weeks after 10 or more years of service.
    • Employees have access to Volunteer Time Off.
    • We offer Extended Family and Medical Leave of 12 weeks with additional eligibility for 4 weeks of a gradual return to work
    • We traditionally close the offices at the end of the year, Dec 24–Jan 1.

    Maryland Humanities’ staff have established shared working values, linked here.

    What to expect

    Step one: All submissions will be initially reviewed after June 8 and the initial candidate pool will be formed. Not all submissions will make it into the candidate pool. Once the pool of candidates is established, a brief phone interview will be set up with the Operations Manager.

    Step two: Remaining candidates will take part in an interview with members of the Maryland Humanities Team via Zoom or in-person depending on the state of the pandemic, and the comfort level of everyone involved. The final candidate will be selected after this interview.

    Step Three: Selection and placement of the final candidate. Placement for this position is anticipated to occur in July 2023. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.

    To Apply: To be considered for the role, we require that you submit your résumé along with responses to the following 2 prompts. Please limit your responses to 1 page.

    1) Provide a summary of your experience with grant writing and/or fundraising. If you do not have prior experience, please share which skills and/or education you possess that are applicable to this position.
    2) Provide your definition of racial equity and describe any experience you have in promoting equity, inclusion, and cultural responsiveness into your work.

    We believe that the responses to these questions will give us a better understanding of your qualifications for the role, as well as your alignment with our organization’s values. We appreciate your time and effort in providing this information.

    Please email materials to hr@mdhumanities.org with the subject line as “Development Specialist;” no phone calls please. For best consideration, applications are due by June 8, 2023. Search will remain open until filled.

    Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.


  • 17 May 2023 2:14 PM | Amanda Ferrario

    This is a professional position reporting to the Executive Director, Architects Foundation (AF). The function of this position is to collaborate with the AF staff, board and committees to ensure development and communications deliverables are met in line with Foundation goals, including overseeing development and communications plans for The Octagon.

    Job Duties:

    Operational Duties  20%

    • Work closely with and assist Executive director with creating and managing Foundation goals.
    • Serve as liaison to AF Board of Directors, scheduling meetings, coordinating pre-reads, collecting forms, creating board orientation materials, and record-keeping.
    • Work with AIA Technology to vet and implement new technology for the team.
    • Assist with staffing the Octagon Museum as needed, including selling tickets and memberships and providing tours.
    • Organize and manage special fundraising events and activities and Octagon programs.

    Development Duties 40%

    • Manage the AF Development Committee, working with Committee and Executive Director to set annual revenue goals.
    • Work with scholarship and Octagon program managers to set development and communications goals and coordinate associated projects, including marketing, public programming, and outreach activities
    • Integrate information into useful fundraising reports and prospect management tools.
    • Identify and qualify potential donors/prospects through wealth screening, individual research, and ranking evaluations.
    • Manage relationships with sponsors, partner organizations and volunteer fundraisers
    • Collaborate with Executive Director on donor outreach assignments.
    • Manage special events and initiatives, collaborating with program managers as needed.
    • Coordinate grant reporting deadlines and documentation.
    • Import contacts and donations.

    Communications 40%

    • Manage the AF Communications committee.
    • Work with scholarship and Octagon program managers to set development and communications goals and coordinate associated projects, including marketing, public programming, and outreach activities.
    • Manage communication partners.
    • Manage outreach lists for scholarships, development, and Octagon efforts.
    • Manage communications calendar.
    • Manage communications content strategy.
    • Research and identify target audiences for Foundation marketing efforts.
    • Submit marketing requests and track progress and adjust strategy as needed.
    • Coordinate and write press releases and features.
    • Develop written reports and proposals for Foundation programs and development projects.
    • Manage AF website.
    • Manage AF social media content.
    • Proofread content for additional AF projects.

    Salary is roughly $70k with an exceptional benefits package. 

    For more information and to apply, please visit our website. 


  • 17 May 2023 12:52 PM | Lori Wysong

    Jefferson County Museum, Charles Town, WV

    Located in historic downtown Charles Town, the Jefferson County Museum is dedicated to fostering the understanding and appreciation of the county’s history. Since its founding in 1965, the Museum’s mission has been to preserve the history and heritage of Jefferson County. Its unique collection and exhibits include a wide range of artifacts historically relevant to the county and portray the diverse stories of the people who have lived here.

    This is a part-time position of 20-25 hours per week, reporting to the Museum Director. The Museum Assistant is responsible for helping to supervise the work of our volunteers. The successful candidate will have regular weekend availability for Fridays and Saturdays.

    Pay is $16-$18/hour depending on experience and education.

     Duties:

    -Work with Museum staff to design field trips, school visits, public programs and other educational activities for the Museum

    -Periodically craft creative and well-researched posts and content for the Museum’s website and social media platforms

    -In coordination with the Historian and Director, assist with research and exhibit development

    -Assist with promotion of Museum activities and exhibits

    -Help with collections research, cataloging, and other curatorial duties as needed

    -Staff front desk, answer visitor questions, and assist with visitor services activities

    -Help with special events and other tasks as assigned

     Preferred Qualifications:

    -Bachelor’s Degree or equivalent experience

    -Experience working and interacting with the public at a museum, historic site, or similar setting

    -Experience developing programs and curriculum for a variety of age groups

    -Excellent research and writing skills

    -Familiarity with social media platforms including Facebook, Instagram, YouTube, etc.

    -Interest in Jefferson County History

     

    To apply, please send a resume and cover letter to director@jeffcomuseumwv.org. Position is open until filled.

  • 05 May 2023 1:25 AM | Don Rose

    Museum Administrator

    McHenry County Historical Society (Illinois)

    Position Overview

    The McHenry County Historical Society (MCHS) is seeking an experienced and dynamic museum executive to lead its efforts. The ideal candidate is a proven leader with a forward-thinking perspective, notable experience, and the ability to engage the Board of Directors, Society Members, and the public at large. This individual will directly manage three full- and two part-time staff members. Core responsibilities include oversight of programs, the Society’s historic properties, museum collections, constituents, financial management, fundraising and development. Responsibility and coordination of all outbound communication, including website, social media, PR, affiliate organizations and publications is also within this role.

    The McHenry County Historical Society (MCHS) was founded in 1963. The museum opened in Union, Illinois during America’s 1976 Bicentennial. It is a 501(c)(3) nonprofit organization striving to preserve and promote the history of McHenry County. The museum campus includes an 1870s limestone school, an original log cabin, an 1895 one-room schoolhouse, exhibit gallery spaces, a gift shop, and a very active research library.

    Qualifications and Requirements

    • Bachelor’s degree or higher, preferably in history, museum studies, or a related field

    • Skills engaging, organizing and motivating individuals at all levels

    • Ability to present ideas clearly and concisely, both orally and in writing

    • Dynamic leadership skills with high impact ability to build strong teams

    • Management experience, to assure success in day-to-day operations

    • Ability to self-perform and be held accountable

    • Dedication to creating programs that engage and involve the public

    • A strong passion for history and dedication to preserving local heritage

    • Current computer skills with working knowledge of office software

    • Experience with financial management

    • Ability to work evenings and weekends

      This is a full-time position. Base salary ($60,000 - $65,000), will be commensurate with experience. For benefits, please inquire. If you are interested in this opportunity, please submit your resume and cover letter along with three personal references for consideration to this dedicated MCHS Opportunity email address: mchs.opp@gmail.com. We do appreciate your interest and welcome your application.

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