Small Museum Association

The Fire Museum of Maryland in Lutherville, Maryland is seeking a permanent, part-time store manager and office administrative assistant.

The Museum is seeking an individual to manage our Museum gift shop. The person would  order merchandise from a wide variety of vendors. Stock must be replenished and updated on a regular basis. A flair for store display and merchandising is a plus. Some knowledge of the Gift-Logic point-of-sale system is helpful, but not mandatory.

On the administrative side, the candidate will work closely with the Museum Director on non-profit donor management. This includes sorting and organizing donations as they are received, and entering donor information into the Past Perfect Museum Management software system, knowledge of which is helpful but not mandatory. The administrative assistant will also generate donation thank you letters, and assist with regular Museum fund-raising mailings. The candidate will also handle a variety of general office tasks as needed.

The candidate is expected to have up-to-date computer skills. Knowledge of Excel is helpful.

A love of history is a plus. The ability to multi-task is essential.

The position is 20 hours per week, but that is flexible as some weeks may be 16 and others may be an hour or two more. The candidate will be expected to work in the store one Saturday per month during the Museum’s public hours.

The job is flexible in terms of days per week and hours per day.

The idea candidate will have a background in either/or retail, office administration, non-profit donor management.  

Pay: $16/hour. 

Please submit your cover letter and resume to Museum Rentals Director Amy Landsman at alandsman@firemuseummd.org.

Application deadline: Friday, June 10.

The Magnes Collection of Jewish Art and Life seeks an Assistant Registrar for an 18-month appointment. The museum acquired the Roman Vishniac Archive in 2018. The collection of more than 30,000 images, audiovisual materials, correspondence, and memorabilia must be processed before it can be made publicly available for exhibition and for external scholars to research. The Assistant Registrar [Museum Scientist Assistant] will provide critical support to the collections team to ensure successful processing of the collection, including assisting with inventory, digitization, numbering, housing, and storing the collection.

The full hourly range for this classification is $24.77 (Step 1) - $29.57 (Step 9). The budgeted hourly range that the University reasonably expects to pay for this position is $24.77 (Step 1) - $26.41 (Step 6).

Read the full job description and apply online.

https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=53542&PostingSeq=1

The Magnes Collection of Jewish Art and Life at UC Berkeley seeks a Database & Digital Assets Manager to ensure that collection-related information data is properly created, stored, and made accessible as part of the care and management of all of the museum's collections. Reporting to the Curator, and working closely with the Registrar and Collections Manager, the position is responsible for managing the Magnes's Collections Management System (IDEA@ALM), which integrates archive, library, and museum records, as well as a variety of digital assets in multiple formats (including text, image, audio, and video files). Among the top responsibilities will be assuming a leadership role in managing the complete digitization and archiving of the Roman Vishniac Archive, a collection of over 30,000 images, audiovisual materials, correspondence, and memorabilia.

The full salary range for this position is $27.09 (Step 1) - $43.56 (Step 25) per hour. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.09 (Step 1) - $32.34 (Step 10).

Read the full job description and apply online.

https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=53093&PostingSeq=1

The Development Specialist is an important part of Maryland Humanities’ (MH) advancement efforts and serves as a key member of the MH team. They will support efforts at growing and fostering corporate, foundation, and individual support. They will actively incorporate MH’s equity and inclusion lens in all the work that they do.

The Development Specialist reports to the Executive Director and works in close collaboration with MH Staff to understand the needs of the organization and contribute to resource growth to meet those needs.

Salary Range: $56,000-$62,000
FLSA Status: Exempt; Permanent; Full-time (35 hours/week)
Reports to: Executive Director
Working Conditions: This is a hybrid position with at least 1 day per week at Maryland Humanities’ office in Baltimore City
Supervisory Responsibilities: None

Duties/Responsibilities:

• Research and identify private and family foundations, corporate foundations, and other grant opportunities that align with the organization’s mission and funding needs
• Write and submit grant proposals and letters of inquiry in a clear, compelling, and timely manner in collaboration with program staff and other stakeholders
• Maintain accurate and up-to-date records of grant proposals, reports, and communications with funders
• Managing deliverables of sponsorship and donor benefits, including maintenance of acknowledgement on website and social media platforms
• Managing customer relationship management (CRM) database, eTapestry, incl. gift processing and acknowledgment; preparing queries and exports for solicitation; preparing donor reports; data integrity; etc.
• Preparing batch reports to ensure accuracy and reconciliation of gift management
• Preparing and processing bulk mailings in collaboration with requesting staff members
• Stay current with trends and best practices in grant writing and philanthropy to enhance the organization’s grant-seeking strategies

Required Skills/Abilities:

• Experience in non-profit fundraising or grant writing with demonstrated success in securing grants from private foundations, corporations, or other funding sources
• Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on community
• Excellent writing, editing, and communication skills, with the ability to articulate the organization’s mission and funding needs in a clear and compelling manner
• Strong project management skills, with the ability to manage multiple priorities and deadlines effectively
• The ability to work collaboratively with cross-functional teams

Preferred Skills/Abilities:

• Skilled in examining and re-engineering program operations and procedures
• Familiarity with or excitement around community-centric fundraising or the application of a racial equity lens to development efforts
• Experience with customer relationship management (CRM) databases such as eTapestry or similar software, including gift processing, query preparation, and donor report generation
• Commitment to Maryland Humanities’ mission, vision, and values (see https://www.mdhumanities.org/about-us/mission-vision-values/)

Working Conditions and Physical Requirements:

• Maryland Humanities offices are located in Baltimore, MD. The Development Specialist will be expected to be on site at least once per week. Maryland Humanities staff meet in person at least 1 day per month.
• Prolonged periods of sitting and working on a computer

Additional Details:

No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past. No one ever meets 100% of the qualifications. Please just apply.

What we are offering

• The annual salary for this position is $56,000-$62,000.
• 35 hour work week with flexible scheduling.
• Employees are eligible for employer-provided health and dental insurance coverage (two plans offered, including one 100% employer paid), flex benefits, retirement (including a 4% employer contribution), monthly stipend to offset parking and/or work-from-home expenses, and annual funding for professional development.
• We have 21 days of vacation per year and 12 days of sick leave per year as well as access to advance and donated leave if needed
• 15 paid holidays and 2 floating holidays prorated for part time. Access to holiday exchange (i.e. observing Eid Al-Adha instead of Christmas)
• We offer a sabbatical with up to 6 weeks after five years of service and up to 10 weeks after 10 or more years of service.
• Employees have access to Volunteer Time Off.
• We offer Extended Family and Medical Leave of 12 weeks with additional eligibility for 4 weeks of a gradual return to work
• We traditionally close the offices at the end of the year, Dec 24–Jan 1.

Maryland Humanities’ staff have established shared working values, linked here.

What to expect

Step one: All submissions will be initially reviewed after June 8 and the initial candidate pool will be formed. Not all submissions will make it into the candidate pool. Once the pool of candidates is established, a brief phone interview will be set up with the Operations Manager.

Step two: Remaining candidates will take part in an interview with members of the Maryland Humanities Team via Zoom or in-person depending on the state of the pandemic, and the comfort level of everyone involved. The final candidate will be selected after this interview.

Step Three: Selection and placement of the final candidate. Placement for this position is anticipated to occur in July 2023. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.

To Apply: To be considered for the role, we require that you submit your résumé along with responses to the following 2 prompts. Please limit your responses to 1 page.

1) Provide a summary of your experience with grant writing and/or fundraising. If you do not have prior experience, please share which skills and/or education you possess that are applicable to this position.
2) Provide your definition of racial equity and describe any experience you have in promoting equity, inclusion, and cultural responsiveness into your work.

We believe that the responses to these questions will give us a better understanding of your qualifications for the role, as well as your alignment with our organization’s values. We appreciate your time and effort in providing this information.

Please email materials to hr@mdhumanities.org with the subject line as “Development Specialist;” no phone calls please. For best consideration, applications are due by June 8, 2023. Search will remain open until filled.

Maryland Humanities is an equal opportunity employer. It is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. Maryland Humanities will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.

This is a professional position reporting to the Executive Director, Architects Foundation (AF). The function of this position is to collaborate with the AF staff, board and committees to ensure development and communications deliverables are met in line with Foundation goals, including overseeing development and communications plans for The Octagon.

Job Duties:

Operational Duties  20%

• Work closely with and assist Executive director with creating and managing Foundation goals.

• Serve as liaison to AF Board of Directors, scheduling meetings, coordinating pre-reads, collecting forms, creating board orientation materials, and record-keeping.
• Work with AIA Technology to vet and implement new technology for the team.
• Assist with staffing the Octagon Museum as needed, including selling tickets and memberships and providing tours.
• Organize and manage special fundraising events and activities and Octagon programs.

Development Duties 40%

• Manage the AF Development Committee, working with Committee and Executive Director to set annual revenue goals.
• Work with scholarship and Octagon program managers to set development and communications goals and coordinate associated projects, including marketing, public programming, and outreach activities
• Integrate information into useful fundraising reports and prospect management tools.
• Identify and qualify potential donors/prospects through wealth screening, individual research, and ranking evaluations.
• Manage relationships with sponsors, partner organizations and volunteer fundraisers
• Collaborate with Executive Director on donor outreach assignments.
• Manage special events and initiatives, collaborating with program managers as needed.
• Coordinate grant reporting deadlines and documentation.
• Import contacts and donations.

Communications 40%

• Manage the AF Communications committee.
• Work with scholarship and Octagon program managers to set development and communications goals and coordinate associated projects, including marketing, public programming, and outreach activities.
• Manage communication partners.
• Manage outreach lists for scholarships, development, and Octagon efforts.
• Manage communications calendar.
• Manage communications content strategy.
• Research and identify target audiences for Foundation marketing efforts.
• Submit marketing requests and track progress and adjust strategy as needed.
• Coordinate and write press releases and features.
• Develop written reports and proposals for Foundation programs and development projects.
• Manage AF website.
• Manage AF social media content.
• Proofread content for additional AF projects.

Salary is roughly $70k with an exceptional benefits package. 

For more information and to apply, please visit our website. 

Jefferson County Museum, Charles Town, WV

Located in historic downtown Charles Town, the Jefferson County Museum is dedicated to fostering the understanding and appreciation of the county’s history. Since its founding in 1965, the Museum’s mission has been to preserve the history and heritage of Jefferson County. Its unique collection and exhibits include a wide range of artifacts historically relevant to the county and portray the diverse stories of the people who have lived here.

This is a part-time position of 20-25 hours per week, reporting to the Museum Director. The Museum Assistant is responsible for helping to supervise the work of our volunteers. The successful candidate will have regular weekend availability for Fridays and Saturdays.

Pay is $16-$18/hour depending on experience and education.

 Duties:

-Work with Museum staff to design field trips, school visits, public programs and other educational activities for the Museum

-Periodically craft creative and well-researched posts and content for the Museum’s website and social media platforms

-In coordination with the Historian and Director, assist with research and exhibit development

-Assist with promotion of Museum activities and exhibits

-Help with collections research, cataloging, and other curatorial duties as needed

-Staff front desk, answer visitor questions, and assist with visitor services activities

-Help with special events and other tasks as assigned

 Preferred Qualifications:

-Bachelor’s Degree or equivalent experience

-Experience working and interacting with the public at a museum, historic site, or similar setting

-Experience developing programs and curriculum for a variety of age groups

-Excellent research and writing skills

-Familiarity with social media platforms including Facebook, Instagram, YouTube, etc.

-Interest in Jefferson County History

 

To apply, please send a resume and cover letter to director@jeffcomuseumwv.org. Position is open until filled.

Museum Administrator

McHenry County Historical Society (Illinois)

Position Overview

The McHenry County Historical Society (MCHS) is seeking an experienced and dynamic museum executive to lead its efforts. The ideal candidate is a proven leader with a forward-thinking perspective, notable experience, and the ability to engage the Board of Directors, Society Members, and the public at large. This individual will directly manage three full- and two part-time staff members. Core responsibilities include oversight of programs, the Society’s historic properties, museum collections, constituents, financial management, fundraising and development. Responsibility and coordination of all outbound communication, including website, social media, PR, affiliate organizations and publications is also within this role.

The McHenry County Historical Society (MCHS) was founded in 1963. The museum opened in Union, Illinois during America’s 1976 Bicentennial. It is a 501(c)(3) nonprofit organization striving to preserve and promote the history of McHenry County. The museum campus includes an 1870s limestone school, an original log cabin, an 1895 one-room schoolhouse, exhibit gallery spaces, a gift shop, and a very active research library.

Qualifications and Requirements

• Bachelor’s degree or higher, preferably in history, museum studies, or a related field

• Skills engaging, organizing and motivating individuals at all levels

• Ability to present ideas clearly and concisely, both orally and in writing

• Dynamic leadership skills with high impact ability to build strong teams

• Management experience, to assure success in day-to-day operations

• Ability to self-perform and be held accountable

• Dedication to creating programs that engage and involve the public

• A strong passion for history and dedication to preserving local heritage

• Current computer skills with working knowledge of office software

• Experience with financial management

• Ability to work evenings and weekends

  This is a full-time position. Base salary ($60,000 - $65,000), will be commensurate with experience. For benefits, please inquire. If you are interested in this opportunity, please submit your resume and cover letter along with three personal references for consideration to this dedicated MCHS Opportunity email address: mchs.opp@gmail.com. We do appreciate your interest and welcome your application.

 Meadow Garden operates with the guidance of the Georgia State Society, National Society Daughters of the American Revolution, a nonprofit, nonpolitical service organization. Meadow Garden welcomes visitors to step into a piece of American history at the home of George Walton, signer of the Declaration of Independence. The historic house, built in 1792, connects modern visitors to this man who played a vital role in the founding of our country. 

The Director is a full-time position that reports to the Meadow Garden Board. The Director holds a commitment to historic preservation, education, and patriotism. This position oversees day-to-day operations and handles a wide range of responsibilities contributing to the overall administration, programming, maintenance, and restoration efforts of the museum. The Director is an excellent communicator and is the face of the organization to the membership, community, and state. Through partnerships and outreach, the Director will expand awareness of Meadow Garden and demonstrate its importance. 

Qualifications: Bachelor’s degree or higher in liberal arts, marketing, communications, history, or related fields. A degree is not required when practical experience working with a public or 

nonprofit agency can be demonstrated to show proficiency in the requisite skills and duties (at least three years of professional senior level experience preferred). Experience in public relations, marketing, and fundraising are highly desirable talents. The successful applicant will ideally have a special interest and some knowledge of local history and architecture. A familiarity with the interrelationships among similar organizations and agencies in the Augusta community would be helpful. 

Skills: Important skills include communication, writing, public relations, networking, diplomacy, ability to manage various projects at once. Volunteer management is integral to the job. High organizational skills are essential. Excellent writing skills and proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Management and utilization of social media, especially Facebook and Instagram, will be required, including keeping up with the changing platforms that may be useful to the organization. Use of a personal cell phone with a camera is also expected. Familiarity with museum collections management systems and Square Point of Sale software are preferred. The ability to learn applications as needed is vital. Use of digital photography is required. Candidate must be able to climb stairs and lift over 25 lbs. 

Duties/Responsibilities: 

• Plans, coordinates and carries out the day-to-day operation of the museum 
• Oversees museum budget 
• Updates and maintains Museum collection inventories 
• Engages with the public through outreach and tours 
• Works with volunteers and docents 

• Special events management and coordination 
• Communication through print, electronic, and social media 
• Marketing and publicity through all available media outlets and social media 
• Development, sponsorship cultivation, grant writing, and administration 
• Affinity group participation 
• Other duties as assigned 

This is a full-time position under the direction and supervision of the Chairman of the Meadow Garden Board. All new employees are subject to a three-month trial period. 

Estimated salary is commensurate with experience ($36K-40K). This position also includes paid vacation time, paid holidays, sick leave, and personal leave. 

How to Apply: Send a cover letter, resume, recent writing sample, and three (3) references with contact information via email to info@historicmeadowgarden.org. Visit www.historicmeadowgarden.org for additional information on the organization. 

Position will be open until filled. Offer is contingent upon a background check. 

The City of Gaithersburg Department of Parks, Recreation & Culture is seeking an experienced museum professional to plan, direct, manage, and coordinate the administrative and operational functions of the City's historic and astronomy-based sites which include the Latitude Observatory Park Historic Site and the Gaithersburg Community Museum and History Parks, located in the B&O Rail complex in Olde Towne.

The Museum fosters a connection to place by sharing the cultural history of Gaithersburg through programs, exhibitions, and hands-on learning centers for children that spark the imagination and desire to explore Gaithersburg's rich history.

The preferred candidate has the vision and initiative to lead the transition from a traditional local history museum to a history center that explores and celebrates the City's diverse and multilingual communities.

The successful candidate will be diplomatic and professional; have excellent writing, human, and financial management skills; and have a strong commitment to community engagement. Good judgment and common sense are essential. Preference will be given to candidates with education and/or experience in Museum Studies, public/U.S./

Maryland history, world heritage, science, and/or astronomy.

Starting salary for this position is negotiable within the target hiring range ($67,000 - $75,000)

and will be offered at a level consistent with the relevant experience and qualifications of the candidate. The City provides comprehensive insurance benefits (medical, dental, vision, long-

term care, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

https://www.governmentjobs.com/careers/gaithersburgmd/jobs/3929724/community-museum-facility-manager?pagetype=jobOpportunitiesJobs

For more information about the position, please contact Cultural Events & Services Division Chief Shellie Williams at Shellie.Williams@gaithersburgmd.gov or 240.805.1279. Questions regarding the online application process may be directed to the Department of Human Resources at hr@gaithersburgmd.gov or 301.258.6327.

One position remains open.  The Historic Sites of the Morris County Park Commission, seek a year-round, Education Assistant for its Historic Speedwell site, located in Morristown, NJ and its Cooper Gristmill site, located in Chester, NJ. Historic Speedwell, known as the “Birthplace of the Telegraph” is a National Landmark Historic site. The Cooper Gristmill is a working late 19th century mill powered by water. Under the supervision of the Senior Historical Program Specialist, the Education Assistant will develop, present, and evaluate educational programs at Historic Speedwell and Cooper Gristmill for the benefit and enjoyment of a variety of audiences. Essential `functions include: development and implementation of a variety of programs related to the site, site interpretation for visiting groups and the general public, and general office duties related to the position. The candidate should be a graduate of a college of recognized standing with a major program of study in history, education, American studies, museum studies, or a related field; work towards an advanced degree preferred. The candidate should have enthusiasm and energy for working with the public/working with groups of all ages. This is a year-round, part-time position and is limited to 28 hours per week. The salary is $18.00/hour. The chosen candidate must be able to work Thursdays, Fridays, Saturdays and Sundays, April through October, weekdays and some weekend days November through March, and other dates as assigned. Candidate must be a resident of the State of New Jersey at the start of the position. To apply, please send resume, cover letter, and three references to msutherland@morrisparks.net. The Morris County Park Commission is an Equal Opportunity Employer.