Small Museum Association

    Small Museums Working Together

Welcome to the SMA Job Board. Members may post job opportunities when they are logged into their account.  Learn more about membership here.

SMA supports efforts to increase diversity and equity within the museum field. As a sign of that support, we require all postings on our Job Board to include salary information and location of the position. Postings without salary information will be removed and the posting organization will be notified that they are welcome to re-post the opportunity if they are willing to include the required information.  

To add a job posting, make sure you are logged into the website using the email attached to your membership account. If you are unsure of your login email, contact membership@smallmuseum.org. Once you are logged in and return to the job posting page, the option to "Add post" will appear below. Please email us if you have any trouble. Please make sure to include the location of your organization!(city, state, website, etc.). 

  • 10 Feb 2024 3:35 PM | Karen Brown

    POSITION SUMMARY: Historic Annapolis (HA) is seeking a Senior Human Resources Generalist to serve as administrator for several crucial human resources functions and workforce management including recruiting, employee/labor relations, health and safety, compensation, benefits, training, diversity, employee engagement, leave and attendance tracking and employee records. The responsibilities of the job are primarily handled remotely, with minimal office hours on campus. This position is a new and exceptional opportunity for a talented individual to grow professionally as a part of an impactful organization that has become increasingly visible in Annapolis during the past several years, making connections with our past to envision a better future for the entire community. The Senior Human Resources Generalist office is located in the historic Shiplap House (c. 1715), in the heart of the Annapolis Historic District. This position offers a competitive salary, growth potential, and professional development within a collegial and supportive environment. It is an exciting time in the history of our organization, and we invite you to consider joining the team at Historic Annapolis.

    ABOUT HISTORIC ANNAPOLIS: Historic Annapolis’s mission is to Preserve and Protect the historic places, objects, and stories of Maryland’s capital city, and provide engaging experiences that Connect people to the area’s diverse heritage. HA serves as a steward of a dozen historic buildings for the State of Maryland, operates multiple museums, advocates for historic preservation, and is currently engaged in an extensive historic restoration project. HA is accredited by the American Alliance of Museums and is a Smithsonian Affiliate. For more information, visit annapolis.org.

    MAJOR RESPONSIBILITIES:

    • Implement and manage the new HRIS system.
    • Manage the employee lifecycle, including recruitment, onboarding, benefits, employee relations, performance management, reward management, and termination for the current staff of 13 full time and 31 part time employees.
    • Recruit, screen, interview, check references and extend offer letters for full time, part time and seasonal employees to hire for the organization.
    • Assist with all internal and external HR-related matters.
    • Handle compensation, benefits, training, employee relations, and other HR functions.
    • Participate in developing organizational guidelines and procedures as needed.
    • Recommend strategies to motivate employees.
    • Conduct exit interviews and complete termination process as needed.
    • Other duties as assigned.

    DESIRED QUALIFICIATIONS:

    • Undergraduate in Human Resources Management
    • Experience of 3+ years in a human resource generalist role
    • Experience with HRIS systems is required; proficiency in building performance management module is helpful.
    • Proficiency in Microsoft Office Suite
    • Ability to multi-task, set priorities, follow policies and procedures, and work independently with great attention to detail and consistently meeting deadlines.
    • Excellent customer service, time management and organizational abilities, with the ability to set and achieve Historic Annapolis’s strategic objectives.
    • Appreciation for the HA mission and value diversity, equity, inclusion, and accessibility.

    ADDITIONAL INFORMATION: The office environment is flexible, fluctuating between an office setting and historic houses/museums and includes telecommute option. Parking is provided on “first come first serve” basis.

    EQUAL OPPORTUNITY EMPLOYER: Historic Annapolis is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.

    Interested applicants should submit a cover letter and resume, including salary requirements, via email with subject “Sr. HR Generalist” to hr@annapolis.org by Monday, March 4, 2024.

  • 10 Feb 2024 3:23 PM | Karen Brown

    POSITION SUMMARY:  Historic Annapolis (HA) is seeking Museum Educator/Living History Interpretersto enhance informative presentations and enrich storytelling for school field trips, public and group tours, and programs by portraying various figures throughout history to recreate life during various periods. This position willassist the Education Team with the daily tasks associated with presenting public programing and group tours, outreach to community, and support of front desk at Willam Paca Houseand Museum of Historic Annapolis. 

    This is a new and exceptional opportunity for talented individuals to grow professionally as a part of an impactful organization that has become increasingly visible in Annapolis during the past several years, making connections with our past to envision a better future for the entire community. It is an exciting time in the history of our organization, and we invite you to consider joining the team at Historic Annapolis. 

    ABOUT HISTORIC ANNAPOLIS:  Historic Annapolis’s mission is to Preserve and Protect the historic places, objects, and stories of Maryland’s capital city, and provide engaging experiences that Connect people to the area’s diverse heritage. HA serves as a steward of a dozen historic buildings for the State of Maryland, operates multiple museums, advocates for historic preservation, and is currently engaged in an extensive historic restoration project. HA is accredited by the American Alliance of Museums and is a Smithsonian Affiliate. For more information, visit annapolis.org. 

    MAJOR RESPONSIBILITIES: 

    • Interpret various aspects of various eras in Annapolis’s history through demonstrations, station interpretation including tools of the trades, and hands-on activities.  

    • Assist with and perform living history interpretation in period reproduction clothing for museum visitors of all ages including school field trips, adults, families, and lifelong learners. This includes talking to the general public in historical settings as well as demonstrating crafts, gardening, cooking, trades skills, and activities of the positions/occupations appropriate for historical eras.  

    • Engage visitors in hands-on activities appropriate for the period, including understanding, identifying, and appropriately responding to the multiple learning styles of the visitors. 

    • Assist with the daily operation of Living History and Museum Interpretation programming including set-up, site maintenance, and break-down. 

    • Serve as frontline Living History Interpreter and act as a resource for volunteers for history-related issues.  

    • Provide non-costumed toursand front desk support at HA sites, and present programs regularly to the general public 

    • Attend mandatory training on interpretive techniques, program content, and working with visitors andassist Education Team with training.  

    • Assist with after-hours programming and HA’s all-hands-on-deck special events. 

    • Comply with all HA policies, procedures, and safety regulations.  

    • Other duties as assigned. 

     

    DESIRED QUALIFICIATIONS: 

    • Excellent interpretation and communication skills including the ability to relate historical facts to a wide range of audiences. 

    • Academic and related experiences in Theater, History, or Education.  

    • Excellent oral and written communication skills.  

    • Ability to work successfully with a diverse group of volunteers.  

    • Ability to work unsupervised and work in a team environment.  

    • Ability to work flexible hours and days, including weekends and holidays.  

    • Ability to occasionally lift and carry up to 20 pounds and conduct physical work.  

    • Appreciation for the HA mission and value diversity, equity, inclusion, and accessibility. 

    ADDITIONAL INFORMATION:  The working environment is in historic houses/museums and may include occasional work outside. The office is located in the historic William Paca House, in the heart of the Annapolis Historic District. Period reproduction clothing is provided. Parking is available on “first come, first served” basis. 

    EQUAL OPPORTUNITY EMPLOYER:  Historic Annapolis is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.  

    Interested applicants should submit a cover letter and resume, including salary requirements, via e-mail with subject “Museum Educator & Living History Interpreter” to Ms. Lucy Mikhailova at hr@annapolis.org. 


  • 10 Feb 2024 2:59 PM | Karen Brown

    POSITION SUMMARY:  Historic Annapolis (HA) is seeking a dynamic and energetic individual to serve as the Events/Sales Coordinatorfor our sites located in the heart of the Annapolis Historic District. This position oversees the booking, coordination, and management of all event venue rentals, to include weddings, corporate gatherings, and other special events. Our primary site is the William Paca Garden, a picturesque reconstruction of a two-acre 18th century English terraced garden which serves as a unique venue in downtown Annapolis.  The Coordinator is the primary coordinator for all special event rentals, serves as the main contact for clients and vendors, and works to ensure seamless execution of events, creating positive experiences for all guests.  

    The Coordinator is responsible for generating revenue through event rentals and meeting budgeted goals to support the mission of HA. This position requires a non-traditional schedule, to include evenings and weekends, to accommodate events and bookings during the primary event season (April – November). The Coordinator oversees a team of event facilitators and is responsible for their staffing, training, and scheduling. The incumbent must value diversity, equity, inclusion, and accessibility at all levels of customer service, and must be committed to a high standard of customer service, operational efficiency, and the importance of historic preservation. This is an exciting time in the history of our organization, and we invite you to apply to be a part of Historic Annapolis. 

    ABOUT HISTORIC ANNAPOLIS: Historic Annapolis’s mission is to Preserve and Protect the historic places, objects, and stories of Maryland’s capital city, and provide engaging experiences that Connect people to the area’s diverse heritage. HA serves as a steward of a dozen historic buildings for the State of Maryland, operates multiple museums, advocates for historic preservation, and is currently engaged in an extensive historic restoration project. HA is accredited by the American Alliance of Museums and is a Smithsonian Affiliate. For more information, visit annapolis.org. 

    Please click here for the full job description, including responsibilities of position.

    ADDITIONAL INFORMATION: Historic Annapolis offers a competitive benefits package, including medical and retirement benefits. The environment fluctuates between an indoor office setting and an outdoor event space. This position is primarily in-person, but offers the periodic opportunity to work remotely. 

    EQUAL OPPORTUNITY EMPLOYER: Historic Annapolis is an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.  

    Interested applicants should submit a cover letter and resume, including salary requirements, via email with subject “Event Sales/Coordinator” to Ms. Lucy Mikhailova at hr@annapolis.org by March 4, 2024.


  • 08 Feb 2024 12:10 PM | Bruce Thibodeau

    The Executive Director (ED) will provide strategy and leadership in developing and implementing exhibitions, public programs, resource development, community engagement, and the daily operations of CMCA. As the primary spokesperson, they will elevate the institution as a cultural and educational resource for Maine, while promoting it as a destination for visitors. The ED will be an engaged member of the local and national/ international artistic community and will maximize partnerships to create opportunities for community impact and earned and contributed revenue enhancement. The ED will possess a strong understanding and practice of diversity, equity, inclusion, and access (DEIA) and will activate these values within the institution. They will report to the Board of Trustees and work with them to cultivate relationships and enhance financial resources. The ED will support the staff and build a culture of teamwork, open communication, and contemporary thinking in support of the museum’s mission and vision.

    Roles and Responsibilities

    Organizational Leadership and Strategic Planning

    ·        Develop and foster an internal culture that achieves the highest standards, creating a welcoming, diverse, and inclusive environment promoting excellence, especially in the areas of visitor experience and operations.

    • ·        Embrace the principles of DEIA to ensure an artistic and organizational culture that respects different perspectives and nurtures an environment of goodwill, inclusion, and empowerment.

    ·        Provide day-to-day management and supervision of staff and contractors, set clear performance goals and objectives, champion creative and professional development of staff, and create and support a workplace environment that centers employee engagement, satisfaction, and performance.

    ·        Ensure the necessary organizational structure, policies, systems controls, and procedures are in place and regularly reviewed to maintain CMCA’s operational and fiscal integrity.

    ·        Build a collaborative team that works cooperatively to ensure the achievement of strategic goals and operational metrics.

    • ·        Drive strategic planning and implementation, including the management of the organization’s human, capital, financial resources and assets.
    • ·        Maintain effective and appropriate communication with and between Board members, staff, and volunteers.
    • ·        Embrace other organizational leadership and strategic planning responsibilities, as needed. 

    Fundraising and Fiscal Management

    • ·        Serve as the chief fundraiser for the institution, working collaboratively with the Board and staff to achieve financial results including increased operational and strategic revenue goals.
    • ·        Collaborate with the development staff and Board committees to develop fundraising plans, implement key activities, and activate effective donor stewardship and cultivation strategies to ensure organizational stability.
    • ·        Oversee grant application calendar and work with museum staff to prepare and submit grant applications, monitoring compliance and reporting within grant parameters.
    • ·        Monitor the budget throughout the year, present monthly or periodic reports to the finance committee, and establish the appropriate internal controls for all financial matters of the institution.
    • ·        Prepare and monitor monthly reporting of the annual budget, expense policies, and cash management; manage cash flow; and regularly present appropriate balance sheets, income statements, and other financial oversight tools for Board review.
    • ·        Embrace other fundraising and fiscal management responsibilities, as needed.  

    Community Engagement

    • ·        Develop initiatives that broaden CMCA’s reach, actively engaging existing and potential partners to support the community.
    • ·        Actively engage in community activities to develop collaborative partnerships that increase access, inclusion, and participation in its programs and events.
    • ·        Enhance CMCA’s brand recognition and relationships locally and regionally in support of CMCA’s mission, vision, and strategic goals.
    • ·        Embrace other community engagement responsibilities, as needed.  

    Exhibition and Program Planning

    • ·        Have the opportunity to curate exhibitions and/or work closely with staff and guest curators to organize and present exhibitions that are aligned with CMCA’s mission.
    • ·        Direct the activities of the curatorial and education departments to ensure an exciting and relevant combination of exhibitions, educational programs, and special events that acknowledge and uplift the national and international reach of Maine artists and artists’ communities while enhancing CMCA’s reputation.
    • ·        Seek opportunities to develop and strengthen exhibitions and programs through partnerships with other arts and culture organizations, collectors, and educational institutions.
    • ·        Embrace other exhibition and program planning responsibilities, as needed.

    Governance and Board Relations

    • ·        Utilize the Board’s talents and resources and develop a strategy that effectively mobilizes board members in support of CMCA’s vision and its programs.
    • ·        Partner with the Board in prospect identification, cultivation, recruitment, and orientation of new Board members.
    • ·        Assist Board committees in developing and implementing action plans to achieve goals for the museum.
    • ·        Embrace other governance and Board relations responsibilities, as needed.

    Traits and Characteristics

    The ED will be an engaged and innovative leader who values teamwork and collaboration with others. They will lead by example and apply practical thinking and judgment to all aspects of the organization’s operations and initiatives. The ED will be people-oriented and will appreciate others’ skills, experience, and input in formulating plans and achieving successful outcomes. Intentional and driven by new ideas and methods, this individual will be an intellectually curious and open communicator. They will bring professional expertise, credibility, and interpersonal skills to the role and will possess a strong capacity for self-management and the highest levels of personal accountability and integrity.

    Other key competencies include:

    • ·        Leadership and Teamwork – The capacity to articulate a vision and create a sense of purpose and direction for internal and external stakeholders, build trust by demonstrating respect and integrity, and create an environment where team members are appreciated and supported.
    • ·        Time and Priority Management – The ability to prioritize and complete tasks to deliver desired outcomes within allotted time frames.
    • ·        Project Management, Planning and Organizing – The aptitude to identify and oversee all resources, tasks, and people to obtain results, set and prioritize relevant, realistic, and attainable goals and objectives to anticipate effects, outcomes, and risks, and to manage resources according to set priorities.
    • ·        Understanding Others The capacity to recognize the feelings, concerns, and motivations of others while supporting their unique skills to create an inclusive and equitable working environment.

    Qualifications

    Executive leadership experience and proven success in arts administration, nonprofit management, business, or a related field are required. Proven fundraising ability and experience with donor relations are essential. The successful candidate will possess a deep understanding of contemporary art and the curatorial process. Expert financial and operational acumen is required. Demonstrated success in advancing DEIA strategies within an institution is necessary. Qualified candidates will have strong experience in and a passion for working with artists, as well as developing and presenting exhibitions. Credentials in museum management or a related field are strongly preferred. Experience as a spokesperson who has represented an organization to a range of stakeholders including business and civic leaders, artists, and the media is desired. The successful candidate will have experience managing and motivating a strong, unified team through a visionary, collaborative, and forward-thinking leadership style. Excellent written and communication skills are expected.

    Compensation and Benefits

    CMCA offers a competitive and equitable compensation package, with an anticipated annual salary range of $90,000 to $100,000. Employee benefits include medical and dental insurance, paid vacation, Maine Earned Paid Leave, personal days, and holidays.

    Applications and Inquiries

    To submit a cover letter and resume highlighting relevant and demonstrable accomplishments (electronic submissions preferred), please visit https://artsconsulting.com/opensearches/center-for-maine-contemporary-art-executive-director/. For questions or general inquiries about this job opportunity, please contact:

    Jenna Deja, Vice President

    201 West Lake Street, Suite 133

    Chicago, IL 60606-1803

    Tel       (888) 234.4236 Ext. 227

    Email    CMCA@ArtsConsulting.com

    CMCA is an EA/EO employer and is committed to a diverse and inclusive workspace. CMCA does not discriminate against any candidate or employee based on race, national origin, gender, marital status, sexual orientation, age, disability, religion, or veteran status.


  • 06 Feb 2024 2:01 PM | Daniel Citron

    The Delaware Division of Historical and Cultural Affairs (Department of State) seeks an enthusiastic and experienced individual to provide leadership within the Cooch’s Bridge Historic Site in Newark, DE.

    Leading the interpretive staff on the site, working with a variety of colleagues from the Division, and under the direction of the Historic Sites Team Manager, the Museum/Historic Site Supervisor is responsible for the daily operations, project coordination, and public programming at the Cooch’s Bridge Historic Site.

    The Museum/Historic Site Supervisor will participate in and oversee all aspects of site operations and interpretive and education programming related to individuals, groups, and schools. This programming will occur on-site, off-site, and virtually. This position will work to raise awareness of the programs offered that highlight the history of the site in local, regional, and national topics. Additionally, this position will be the on-site coordinator of the transition of this property to a public historic site. This involves supervising contractors, working with volunteers, and acting as the Division’s liaison to the local community.

    The Cooch’s Bridge Historic Site covers a wide swath of history from pre-contact to the Industrial Revolution. Particular emphasis is on the use of the land and river, the Battle of Cooch’s Bridge (Delaware’s only land battle of the Revolutionary War), milling history, and all the people who lived and worked in the area. The site is in the process of transitioning from private land to a public site. The Site Supervisor will have a key role in formally opening the sixth museum operated by the State of Delaware under the Division. More information can be found on the website.

    In addition to the building rehabilitation projects that are currently taking place, the Cooch’s Bridge Historic Site has been awarded an $800,000 grant from the National Park Service’s Semiquincentennial grant program.

    The position is a full-time, merit position and will require some weekend and evening work. The position is based just outside of Newark, Delaware, with a hiring salary range of $39,654 – $42,132.

    Closing date: March 3, 2024.

    Apply through the Delaware Employment Link.

     

    Responsibilities:

    1. Monitors and evaluates historic site operations and maintains liaison with tenants, the Friends group, special interest groups, neighbors, government officials, contractors, and others. Monitors procedures for handling revenues.
    2. Reports daily operational activities/problems to Division administrators/curators. Recommends and implements new/revised policies, procedures, and activities.
    3. Develops interpretative, creative, and age-appropriate tours/programs of the Cooch’s Bridge Historic Site. Participates with curators and researchers in the planning, research, development and implementation of on-site and outreach education activities and proposals for thematic tours that complement the goals and objectives of the Division.
    4. Coordinates activities with curators and Division administrators regarding exhibit installation, site furnishing plans, collections conservation, revising/supplementing interpretative activities and other curatorial functions.
    5. Plans, assigns, reviews, and evaluates the work of subordinate personnel; interviews job applicants and recommends hiring; establishes and conducts staff development sessions, e.g., tour content, professional communication techniques, etc. to enhance services provided. 
    6. Assists with the development of community based special events and celebrations by networking with community leaders, service organizations, special interest groups, historical societies and actively participating in planning meetings and coordinating functions.
    7. Schedules tours and other programs of the various components of the Cooch’s Bridge Historic Site, assesses special needs for group tours, and oversees the surveillance of visitors, buildings, and contents. May conduct guided tours of structures and grounds.
    8. Conducts museum related activities such as preparing and conducting presentations, press releases, proposing draft designs for promotional and marketing materials, participating in pre-bid meetings and contractual progress meetings, and assisting with the development of exhibits.
    9. Prepares and writes a variety of operational reports such as visitation, staff schedules, etc., using established forms or formats.
    10. Works with diverse audiences and age groups.

     

    Knowledge and Abilities:

    1. Knowledge of managing museum/historic site operations and functions.
    2. Knowledge of state museums policies, procedures, and regulations pertaining to museum/historic site operations and functions.
    3. Knowledge of museum/historic site professional standards, ethics, procedures, and techniques.
    4. Knowledge of visitor services and museum professional standards for developing and conducting tours and interpretation of the historic site, exhibits, and/or collections.
    5. Knowledge of American history, Delaware history, cultural history, and/or closely related field.
    6. Knowledge of supervisory principles, practices, and techniques. 
    7. Knowledge of the methods and techniques for conducting historical research. 
    8. Knowledge of social media platforms such as Facebook and Instagram. 
    9. Ability to conduct historical research for interpretation, presentation, exhibits.
    10. Ability to present information clearly and concisely, communicate effectively, and resolve problems.
    11. Ability to organize, coordinate and direct groups, tenants, contractors as well as handling simultaneous multiple projects and functions.
    12. Ability to maintain museum/historic site security.
    13. Ability to assess operational needs for personnel, supplies, material, and equipment. 
    14. Ability to utilize video conferencing programs such as Zoom and Teams for meetings and public programming. 
    15. Excellent interpersonal skills to work with diverse visitors, residents, volunteers, contractors, and staff.
    16. Strong organizational and project management skills with ability to work independently, proactively, and as a team member.
    17. Computer literacy, particularly in Outlook, Word, Excel, and PowerPoint.
    18. Must have valid driver’s license and be able to work weekends, holidays, and occasional evening hours.

     

    Position Requirements:

    1. Six months experience in public relations, media relations, or communications such as establishing and promoting a positive image with the public, informing or influencing specific audiences using internal and external communications such as public forums, journalism, writing, marketing, advertising, promotions, social media, and/or special events.
    2. At least six months experience in museum practices such as developing and conducting museum educational programs or tours, research, collection management, exhibit design, and/or preservation or maintenance of historic buildings.
    3. Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
    4. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.
    5. Knowledge of project coordination acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising contractors; OR work experience coordinating projects with coworkers.


    Delaware Division of Historical and Cultural Affairs

    The Division of Historical and Cultural Affairs serves Delaware residents and visitors by identifying, preserving, and interpreting Delaware history. Our activities foster strong communities, engaged citizens, economic vitality, and a deeper understanding of Delaware’s role in world history.  We do this in public trust for current and future generations.

    The Division of Historical and Cultural Affairs is a trustworthy, ethical, and reliable partner with organizations, agencies, and individuals with whom we have common goals. The Division’s vision is to actively engage our audiences in learning and to understand how Delaware history is meaningful to their lives. We seek to actively engage our audiences through exploring a diversity of historical and cultural perspectives to inform and influence decisions about the future. We want our audiences to feel welcomed, valued, and encouraged to question and explore.

     Please see the division’s Statement on Race and Equity at https://history.delaware.gov/about-agency/.

  • 06 Feb 2024 12:57 PM | Lake Champlain Maritime Museum

    Job Description

    An integral member of the development team, the Development Assistant is responsible for precise and timely gift processing, gift acknowledgement, reporting, and reconciliation with accounting. This position is responsible for maintaining the development database’s integrity, structure, queries, and reports, helping with appeals and mailings, special events, communications, administrative tasks, and more.

    Duties and Responsibilities

    • Donor Data Management and Reporting
    • Manage the Museum’s donor database – Little Green Light (LGL) – including gift entry, gift acknowledgement, weekly and monthly reporting; update donor contact information.
    • Develop reports for Executive and Development Directors, and other stakeholders as assigned.
    • Manage data requests from Development Director and Marketing Consultant for mass outreach and social media; serve as support from the Development Department with our marketing consultant.
    • Reconcile Little Green Light gift records with accounting data on a monthly basis.
    • Stay current with training and maximize use of LGL database to support development goals. Maintain and update internal LGL Policies & Procedures Handbook.
    • Donor Stewardship
    • Process and acknowledge all gifts via mail, credit card, online, and stock transfer, with knowledge of practical tax receipting protocol.
    • In collaboration with the Development Director, execute donor stewardship tasks (e.g., managing handwritten cards, communication inserts, etc.).
    • Appeals and Mailings: Assist with planning, creating, and mailing of solicitation for annual appeals.
    • Compile and create materials for development prospect meetings, and Board meetings.
    • Contribute enthusiastically to Lake Champlain Maritime Museum events, helping as necessary with set up/take down, guest lists, in-kind donations, etc.
    • Provide administrative support to the development department as assigned by the Development Director.

    Basic Qualifications

    • Two to three years relevant experience; nonprofit experience preferred.
    • High level of computer literacy and competence with Microsoft Office Suite, including Excel.
    • Experience with CRM platforms (Little Green Light highly preferred), and QuickBooks.
    • Donor database knowledge and experience, including creating mail merges, appeals, and reports.
    • Experience with any of the following preferred: data entry, database administration, project management, and/or fundraising experience.
    • Ability to work independently, and in a flexible environment; good time management, including the ability to manage multiple tasks, define and set priorities, and problem solve.
    • Exceptional organizational skills and strong attention to detail when preparing and reviewing work.

    Working Conditions and Physical Requirements

    This position includes mostly onsite work with the option for some remote work.

    Salary and Benefits

    The salary for this position is $22/hr. Benefits include a robust combined time off policy; flexible schedule; opportunity for partial work from home hours; and discounts in the museum store and on museum programs.

    How to Apply

    Please submit a resume, cover letter, and three references to laurenr@lcmm.org with the subject line “Development Assistant.”

    Equal Opportunity Employment

    Lake Champlain Maritime Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

  • 28 Jan 2024 5:49 PM | Museum of Boulder Museum of Boulder

    The Museum of Boulder seeks a dynamic, experienced, and visionary leader for the position of Executive Director (ED). This pivotal role includes accountability for and oversight of all museum operations, ensuring institutional sustainability, representing the museum locally and state-wide, and building on the museum’s reputation as a center for history and culture. Candidates should have a successful management/leadership record, extensive fundraising experience, and a deep understanding of the role history and culture play in building a better future for all.

    Background

    Founded in 1944 as the Boulder Historical Society, the Museum of Boulder is unique in its mission, its collection of Boulder history materials and documents, and the preservation and presentation of Boulder area history. Through exhibits, programming for all ages, and artifact and historic document curation, the museum provides residents and visitors an historical context for the present, connects them to the past, and engages them in celebrations of our vibrant ethnic and cultural heritage. The institution serves more than 20,000 people annually and has a budget of approximately $1M. 


    The museum mission is: History happens here. The Museum of Boulder showcases inclusive community stories, preserves them for the future, and inspires all of us to effect positive change. The museum vision is for an institution that isa dynamic reflection of our community, a center where history is a resource for understanding our own lives and times. Additional information may be found at https://museumofboulder.org/.


    Key Responsibilities

    Management and Operations. The ED is accountable for leading and managing the museum to ensure that all activities are mission driven, that the Strategic Plan is goal and vision driven, and that the institution is positioned for long term service to the local community and the Boulder area. The museum must be run as a successful, nonprofit business, ensuring appropriate staffing and staff development, budgeting and financial planning, accurate and appropriate record keeping for all staff functions, high impact/cost-conscious exhibitions and programming, collection curation, fundraising, outreach, marketing and communications, and board relations.

    Financial Management. The ED develops and implements cost accounting policies, procedures, operations-based financial modeling, and operational reporting in concert with the museum accounting firm and the Board Treasurer. The ED stewards and leverages existing relationships with the museum’s local banks and ensures compliance with current legal and regulatory requirements. The existing relationship with the City of Boulder must be maintained and evolved to create a partnership with the mutual goal of museum sustainability.

    Fundraising and Marketing. In coordination with the Board Development Committee and staff, the ED stewards and leverages existing relationships with major donors and prospects; solicits major gifts from individuals, and leads efforts, including grant writing, to raise funds from corporations, foundations, and local governments. The ED oversees efforts to increase paid memberships and regular attendance and supervises the execution of a marketing and communication strategy to enhance museum visibility. As the public face of the museum, the ED plays a crucial role in outreach to the community, the creation and stewardship of strategic partnerships, identifying major gift opportunities, and securing program sponsorships.

    Staff Relations. The ED fosters a collaborative and supportive work environment, encourages teamwork, and works to maintain morale. Provides regular feedback to staff ensuring they meet performance expectations, achieve professional growth, and align their work with the museum’s mission. The ED manages and evaluates the staff performance, ensures that all staff positions are critical to museum operations, and works collaboratively with the museum’s Human Resources consultant on personnel issues.

    Board Relations. The ED engages collaboratively and transparently with the Board of Directors and Executive Committee to prioritize, strategize and implement plans for the museum's financial well-being and mission alignment. The ED works with the Governance Committee to develop, modify, update and enforce policies that support organizational objectives. Working with staff, the ED suggests timely modifications to the Strategic Plan for board consideration. The ED regularly discusses museum operations with the board and collaborates with the Board Chair to ensure active involvement of board members in board and committee meetings. Collaborates on setting agendas with the Chair and Vice Chair. Encourages board member participation in museum events to represent the organization effectively. 


    Desired Experience, Qualifications and Skills

    • Experience with museum and/or non-profit operations and management

    • Demonstrated skills to manage and grow a community-centric institution

    • Proven ability to raise funds from individuals, corporations and foundations

    • Demonstrated ability to lead, manage and collaborate with a professional staff and volunteers

    • Commitment to diversity and inclusion by fostering an inclusive environment and working relationships with diverse constituencies

    • Successful history of strategic planning, realistic goal setting, and execution

    • Understanding of financial principles and analysis

    • Proven ability to build and manage a balanced budget

    • Proven ability to work cooperatively and appropriately with board members 

    • Strong written and verbal communications skills including public speaking 

    • Serves as the primary ambassador for the museum

    • Proficiency in the effective use of technology for museum operations and communication

    • Proven ability to make informed decisions and manage risk for successful outcomes

    • Strong work ethic, accessibility, enthusiasm, sound judgment and a sense of humor

    • Master’s degree in museum studies, non-profit management, history, or a related field, with five years of progressively responsible experience in museum management or non-profit leadership 


    Compensation– salary range is $95-$130K, depending on experience.


    Application deadline is March 15, 2024. To apply, please send your resume and cover letter to jobs@museumofboulder.org.
  • 28 Jan 2024 3:52 PM | James McCormick

    ABOUT THE AVIATION MUSEUM OF KENTUCKY, INC.® 

    As the state’s largest museum dedicated to aviation, the Aviation Museum of Kentucky (AMK) houses important and significant exhibits that highlight the state’s role in aviation and aerospace history The museum serves as an important educational resource, inspiring interest in aviation and aerospace for Kentucky students through hands-on experiences, camps, and programs.  It is a unique tourism destination celebrating our state’s contributions to aviation and inspiring people to pursue educational and training programs in the aviation industry The Museum strives to uphold its mission to serve the Commonwealth with dynamic aerospace education programs; to promote the state's aviation industry; and to serve as Kentucky's focal point for the presentation of aviation history.   

    THE OPPORTUNITY 

    The Aviation Museum of Kentucky seeks a Museum Director to further enhance the Museum and its programs by increasing overall philanthropy to the museum and increasing its profile as a Kentucky and regional tourism destination.  The Director will uphold the mission and values of the Aviation Museum. 

     As part of the effort to increase awareness and programming, the Museum, in coordination with the Blue Grass Airport, anticipates relocating and building a more visible and accessible location for the Museum.  The Director will play a critical role in creating the strategy and fundraising efforts to facilitate the relocation.   The Director will be challenged with creating innovative ways to increase awareness, visibility, membership, and attendance at the Museum.   

    The Museum Director will provide direction and support to the Museum’s existing programs, exhibits and overall engagement. Responsibilities include oversight and management of staff, creation and execution of strategic plans, financial management, revenue development, and community relations.  The Museum Director will serve as a liaison between the Board of Trustees, the community, members, staff, and volunteers.  The position reports directly to the Board of Trustees and manages a hybrid staff of part-time employees and volunteers.   

     CANDIDATE PROFILE AND RESPONSIBILITIES 

    Operations 

    • Oversee Museum operations, including education, programming, finance, internal and external communications, strategic planning, development, and staffing.  

    • Manage the Museum’s budget and financial resources, ensuring fiscal responsibility and sustainability.  

    • Ensure all staff and volunteers understand, support, and adhere to the mission and values of the Aviation Museum.  

    • Oversee the development and execution of engaging and educational exhibits and programs. 

      Strategic Planning 
    • With Board collaboration, provide vision and strategic plan to achieve the Museum’s mission and for future growth of museum programming and educational opportunities to increase reach and impact within the community.   

    • Create and execute a strategic communications/community engagement plan, allowing the Aviation Museum to increase its presence in the community and across the region to support its mission. 

    Fundraising 

    • With Board collaboration, create and execute a strategic fundraising plan allowing the Aviation Museum to work towards the eventual goal of relocating to a new facility. 

    • Increase funding activities, including, but not limited to, federal, state and foundation grants, annual giving, planned giving, and events. 

    Community Relations/Outreach 
    • Serve as the face and advocate of the Aviation Museum of Kentucky. 

    • Execute all public relations and marketing initiatives including effective communications plans.   

    • Develop new partnerships with community stakeholders, community partners, donors, and funding agencies.    

    • Represent the Aviation Museum at social and community events strengthening the brand, enhancing community support, and communicating the Museum’s mission.   

    • Identify and pursue opportunities that allow the Aviation Museum to reach a broader base of members, donors and youth who participate in its programs.  

    QUALIFICATIONS 

    • Bachelor’s degree in arts, museum studies, business, engineering, or a related field preferred; Master’s degree preferred; or equivalent experience.  

    • At least 5 years’ management experience with a nonprofit agency, museum, or cultural sector preferred.  

    • At least 5 years’ experience in fundraising/community relations preferred. 

    • Strong knowledge of museum best practices, including collections, management, and exhibition development. 

    • Demonstrated experience in budget management and financial reporting.   

    • Interest or experience in aviation may be beneficial 

    COMPENSATION AND BENEFITS 

    The Aviation Museum to offer a competitive salary in the range of $70,000 – $80,000 commensurate with experience.  Benefits include a stipend for health insurance and paid time off. 

    Pre-employment drug screen and background check required. 

    CONTACT 

    To apply for this position, please submit a cover letter, resume and three professional references, using the following link:  Museum Director.  For questions, please contact Angie Buckler at abucker@ashleyrountree.com.  All inquiries and applications will be kept strictly confidential.   

    The Aviation Museum is an equal opportunity employer and does not discriminate on the basis of gender, race, age, creed, sexual orientation or any other protected class.  

     


  • 23 Jan 2024 3:41 PM | Alli Schell

    View the internship on our website: 2024 Internship – Marshall Steam Museum (Friends of Auburn Heights)

    Internship Description:
    Are you interested in getting hands-on education experience within the unique setting of a museum? Do you want to strengthen your skills of program development and facilitation?  Through the Museum Educator Internship at the Marshall Steam Museum you will actively contribute to expanding our education program offerings while building your own experience and network.  

    Collaborating closely with the Director of Public Programs, the internship will focus on developing and delivering our outreach programs to libraries, day cares and schools and on-site programs such as field trips, day-camps and Girl Scouts. During the summer season, which is our peak period for programs and events, there will be many opportunities to gain valuable, hands-on experience of programs suitable for diverse ages and group sizes. The internship will culminate in developing and piloting your own education program!

    Responsibilities

    • Assist with and lead outreach programs to local libraries, schools and daycares
    • Support on-site events and programs, such as monthly Steamin’ Daysfield tripsday-camps and Girl Scout badge sessions
    • Innovate, research and develop education resources, new programs and activities
    • Receive training and facilitate guided tours in the museum space to the general public and field trips
    • Additional projects related to museum education programming may be assigned, such as administrative support and marketing

    Compensation and Expectations

    • The internship is approximately 16 weeks from mid-May to the end of August for around 20 hours a week for a total of 325 hours.
    • A stipend of $6,000 will be paid in two installments.
    • Must be available for assisting with programs and events Monday – Fridays and some weekends (mainly first Sundays)
    • Have reliable transportation to drive to outreach locations within Delaware, Maryland (Cecil County) and Pennsylvania (Chester and Delaware Counties). We will reimburse your mileage to outreach locations based on the 2024 federal rate
    • Ability to adapt programmatic needs to diverse groups and ages
    • Demonstrated excellent organizational, instructional, and communication skills

    Ideal Skills and Knowledge

    • Background and interest in history, education, museums or a similar field
    • Recent college graduates, graduate students or emerging professionals preferred
    • Experience leading and managing students in classroom-like settings
    • Confidence in facilitating activities and giving clear, concise instructions

    What We Offer

    • Opportunities for professional development including networking with other museum professionals
    • A supportive staff to help you learn and succeed
    • Valuable, personalized experience in education and museum programming techniques
    • Building your public speaking, program planning and teaching skills

    To apply:

    Email your cover letter, resume and 3 references to Alli Schell, Director of Public Programs at education@auburnheights.org by Friday, February 2, 2024 at 11:59 PM.

    Application Timeline

    • Friday, February 2, 2024 at 11:59 PM: Application period ends
    • Mid-February: Notification of selected applicants and interview scheduling
    • Early to Mid-March: Interviews
    • End of March: Selected applicant notified
    • Early May: Onboarding process

    About the Marshall Steam Museum:

    This internship is made possible through the Joseph Boxler Education Fund.

    The Friends of Auburn Heights is a nonprofit organization established in 2004 and dedicated to sparking discovery and creating lifelong memories. The Friends own and maintain the Marshall family’s extraordinary collection of antique automobiles along with the Auburn Valley Railroad. The mission of the Friends of Auburn Heights is to connect generations to foster excitement for Auburn Valley State Park, steam technology and American life at the dawn of the automotive age.

    The Marshall Steam Museum is an equal opportunity employer. We encourage individuals of all backgrounds to apply. While performing the duties of the position, the individual is regularly required to stand and walk. Must occasionally lift and/or move up to 20 lbs (such as educational supply boxes, tables, chairs, etc.).


  • 23 Jan 2024 12:06 PM | Robert Forloney


    Grants Specialist

    The Grants Specialist is an important part of Maryland Humanities’ (MH) advancement efforts and serves as a key member of the MH team. They will lead the organization’s grant application process and reporting. They will actively incorporate MH’s racial equity lens in all their work.

    The Grants Specialist reports to the Director of Advancement and collaborates closely with MH Staff to understand the organization’s needs and contribute to resource growth to meet those needs.

    Salary Range: $56,000-$62,000
    FLSA Status: Exempt; Permanent; Full-time (35 hours/week)
    Reports to: Director of Advancement
    Working Conditions: Hybrid, remote first
    Supervisory Responsibilities: None

    Duties/Responsibilities:

    • Lead the organization’s grant application process and reporting including maintaining accurate and up-to-date records of grant proposals and reports
      Write and submit grant proposals and letters of inquiry in a clear, compelling, and timely manner in collaboration with program staff and other stakeholders
      Manage deliverables of grants, including maintenance of acknowledgment on website and social media platforms
      Stay current with trends and best practices in grant writing and philanthropy to enhance the organization’s grant-seeking strategies

    Required Skills/Abilities:

    • Strong project management skills, with the ability to manage multiple priorities and deadlines effectively
      Experience in grant writing or project management
      The ability to work collaboratively with cross-functional teams
      Demonstrated initiative to learn and enhance skills that promote equity, inclusion, and cultural responsiveness, and an understanding of systems of oppression and their impact on communities
      Excellent writing, editing, and communication skills, with the ability to articulate the organization’s mission and funding needs in a clear and compelling manner

    Preferred Skills/Abilities:

    • Skilled in examining and re-engineering program operations and procedures
      Familiarity with or excitement around the application of a racial equity lens to development efforts
      Commitment to Maryland Humanities’ mission, vision, and values (see https://www.mdhumanities.org/about-us/mission-vision-values/)

    Working Conditions and Physical Requirements:

    • Maryland Humanities offices are located in Baltimore, MD. The office is open for staff to work from as needed. Each staff person is expected to join on-site team meetings at least 1 day per month
      Must be located in or willing to relocate to Maryland
      Prolonged periods of sitting and working on a computer

    Additional Details:

    The right candidate will have a strong background in project management, some experience with grants, and enthusiasm for learning the ins and outs of grant writing and administration with coaching by our external consultant.

    The current grant portfolio includes 9-10 non-competitive grants with a goal of obtaining 1-2 competitive grants in the first year.

    No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. Maryland Humanities is happy to leave that statistic in the past. No one ever meets 100% of the qualifications. Please just apply.

    What we are offering

    • The annual salary for this position is $56,000-$62,000.
      35-hour work week with flexible scheduling.
      Employees are eligible for employer-provided health and dental insurance coverage (two plans offered, including one 100% employer paid), flex benefits, retirement (including a 4% employer contribution), monthly stipend to offset parking and/or work-from-home expenses, and annual funding for professional development.
      We have 21 days of vacation per year and 12 days of sick leave per year as well as access to advance and donated leave if needed
      15 paid holidays and 2 floating holidays prorated for part time. Access to holiday exchange (i.e. observing Eid Al-Adha instead of Christmas)
      We offer a sabbatical with up to 6 weeks after five years of service and up to 10 weeks after 10 or more years of service.
      Employees have access to Volunteer Time Off.
      We offer Extended Family and Medical Leave of 12 weeks with additional eligibility for 4 weeks of a gradual return to work
      We traditionally close the offices at the end of the year, Dec 24–Jan 1.

    To learn more: https://www.mdhumanities.org/about-us/jobs-internships/grants-specialist-2/  

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